Medical Secretary roles and Personal Assistant Jobs based in London.
Zest Medical recruitment are currently working alongside a specialist Doctor to recruit a part-time Medical Personal Assistant.
Our client is an experienced Doctor specialising in Healthy Aging Medicine and is the leading expert in Bioidentical Hormone Health Replacement Therapy.
They are currently looking to recruit a part-time Medical Secretary/Personal Assistant to assist in setting up and running a new Private Telemedicine Clinic and to aid in everyday life.
Medical Personal Assistant - Key Responsibilities
* Administrative tasks: managing schedules and appointments, handling correspondence, preparing documents, and arranging travel.
* Communication: screening phone calls and emails, responding to inquiries, and liaising with clients, suppliers, and staff promptly.
* Organization: maintaining office systems, managing databases and filing systems, and organizing events and conferences.
* Preparation: preparing agendas for meetings, taking meeting notes and sending recaps, producing reports, audits, and presentations, and ensuring the manager is well prepared for meetings.
* Other responsibilities: reminding the doctor of important tasks and deadlines, and collating and filing expenses.
* In this pivotal role, you'll be at the heart of the business, working closely with the physician, suppliers, partners, and patients to build and deliver an exceptional, personalized clinical experience for each patient.
* The setting-up of a new telehealth practice consists of two phases.
Medical Personal Assistant - Requirements
* GCSE grade C in English & Maths or equivalent/University degree.
* At least 5 years of PA/Medical secretary experience with high-touch, service-oriented patient care experience.
* Knowledge of standard software packages and the ability to learn company-specific software if required. Proficient at using all main office apps on Apple and Microsoft (Pages/Word, Numbers/Excel, etc.).
* Awareness of and experience with healthcare operations and general healthcare regulations (e.g. CQC, GDPR, etc.).
* Subjected to an Enhanced DBS check.
* Excellent spoken and written English (able to follow an “email etiquette”).
* Meticulous attention to detail.
* Proactive and able to prioritize a high volume of time-sensitive tasks.
* Strong communicator able to work across remote/telehealth technologies.
* Discretion and trustworthiness: will often be party to confidential information.
* Ability to be proactive and take the initiative.
* Flexibility and adaptability.
* Tact and diplomacy.
* Ability to thrive in both busy and less busy times.
Additional Info
* Job type: self-employed consultant, part-time initially with the opportunity to become full-time with the growth of the practice.
* Hours: Monday to Friday, 4 hours per day (2 days a week 3-7pm and the remaining 3 days from 2-6pm).
* Work location: 100% remote, but need to be based within London for any face-to-face meetings.
* Salary: £15,000 per annum - Invoice at the end of the month and paid within 1 week.
* Regular pay reviews.
* Annual leave: 4 weeks annual leave/year and bank holidays.
To be considered for this role please send a copy of your CV or call 0114 238 1726 for more information.
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