Employer Cardiff and Vale University Health Board
Employer type NHS
Site University Hospital of Llandough
Town Llandough
Salary £26,928 - £29,551 per annum, pro rata
Salary period Yearly
Closing 03/04/2025 23:59
Medical Secretary
Band 4
WHO WE ARE:
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 16,000 staff and providing over 100 specialist services. Serving a population of around 500,000 people living in Cardiff and the Vale of Glamorgan, we are focussed on the health and care needs of our local population whilst also working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone and to delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”. We have recently refreshed our strategy, Shaping Our Future Wellbeing, which sets out the Health Board’s Vision for improving the health and wellbeing of the populations we serve by 2035 through the delivery of our strategic objectives; Putting People First, Providing Outstanding Quality, Delivering in the Right Places, and Acting for the Future. We aspire to deliver outstanding care and treatment for people when they need it, where they need it; care that compares well with the best in the world.
OUR REGION:
Wales has much to offer with miles of stunning coastline, UNESCO world heritage sites and beautiful countryside. Cardiff, the thriving Welsh capital, has something for everyone. It is a fantastic city to live and work in with an abundance of sports, arts and cultural attractions.
Job overview
An exciting opportunity has arisen to work within the department of Trauma and Orthopaedics. The successful candidate will work as part of a team of more experienced medical secretaries under the supervision of the operational manager. The range of duties will expand over time as competence and confidence increase.
You must possess the ability to work well under pressure and have good interpersonal / team working skills.
Main duties of the job
To ensure the Provision of a Comprehensive effective Secretarial Service to the Consultants, working within Trauma and Orthopaedics.
Organise, plan and prioritise tasks and workload on the basis of the above. Assist with the implementation of new administrative and secretarial procedures.
The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply.
Working for our organisation
Cardiff and Vale University Health Board is one of the largest Integrated Health Boards in the UK, employing over 17,000 staff, providing over 100 specialist services. Serving over 500,000 people living in Cardiff and the Vale, we are focussed on the health and care needs of our local population whilst working with our partners to develop regional services. Together we are committed to improving health outcomes for everyone, delivering excellent care and support.
Our mission is “Living Well, Caring Well, Working Together”, and our vision is that every person’s chance of leading a healthy life should be equal.
Detailed job description and main responsibilities
You will be able to find a full Job description and Person Specification attached within the supporting documents or please click “Apply now” to view in Trac.
Person specification
Qualifications
* Educated to GCSE level or Higher
Experience
* Working knowledge of Microsoft Office
* Knowledge of a wide range of secretarial procedures
* Wide understanding of medical terminology
* Experience of communicating with all levels of NHS staff
* Good understanding of the need for accurate data capture and reporting
* Knowledge of the Patient Management System (PMS), UHB Intranet, Email, Results Reporting
* Experience of working within the NHS
Skills
* Excellent organizational skills
* Able to function efficiently under pressure and meet deadlines
* Excellent written and oral communication skills
* Good telephone manner
* Experience of audio and transcribing clinical information
* Knowledge of medical terminology
Personal Qualities
* Able to work unsupervised and use own initiative, often required to act independently
* Self-motivated with ability to manage own workload
* Conscientious with good attention to detail
* Good interpersonal skills. Committed to providing a quality service
MANAGING YOUR APPLICATION:
We are committed to promoting inclusion, where all staff have a sense of belonging. We welcome applications from everyone and recognise the need for our workforce to represent the diversity of the population we serve. We value our differences and fully advocate, cultivate and support an inclusive working environment where staff treat one another with dignity and respect and where diversity is celebrated.
Applicants are invited to apply in Welsh. Any application submitted in Welsh will not be treated less favourably than an application made in English.
The UHB reserves the right to close this vacancy after 24 hours if a large number of suitable applications are received. Therefore, we encourage early applications to ensure consideration for this post.
Please check your email account regularly. Successful applicants will receive all recruitment related correspondence via the email account registered on the application form.
To work in the UK, all candidates who are not UK or Republic of Ireland (RoI) nationals require sponsorship to obtain either a Health and Care visa or Skilled Worker visa, unless you have permission to work via another route.
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