Job overview
** THIS POSITION IS ONLY OPEN TO CURRENT UNIVERSITY HOSPITALS NHS FOUNDATION TRUST EMPLOYEES **
We are looking for a well-organised, motivated individual to join our busy and friendly team within the West Sussex Breast Screening Department.
You will be required to work to a high standard of accuracy and be able to demonstrate initiative in planning your own workload in a way that supports the Breast Screening department. We require the candidate to have a good attendance recordand be flexible in their approach to work, we are also flexible towards colleagues within service demands as a work/life balance is extremely important to us.
The successful post holder should have a proactive and friendly attitude and be able to demonstrate substantial administrative experience and be able to meet the main duties of the role as identified in the job description. We are a busy department and call volumes are high, experience with call handling is essential.
Main duties of the job
You must be able to work under your own initiative, possess excellent organisational skills and be experienced in dealing with confidential information.
It would be desirable for the candidate to have experience within a screening setting and have knowledge of using NBSS (National Breast Screening data base), CRIS and somerset.
The candidate would be managing the Family History & Moderate Risk clients. The post holder will be required to cover reception ad hoc, booking patients on our NBSS system and assisting with queries, responsible for the administration of one of the mobile units and covering when necessary, typing letters, filing and the general day to day office work. It is important that the candidate is a team player and supports the team with a proactive approach.
Please review the job description for full details.
Working for our organisation
At UHSussex, diversity is our strength, and we want you to feel included to help us always put the Patient First. Your uniqueness and experiences will be part of our creative and innovative community where everyone is encouraged to succeed. We have a range of Staff Networks to help break down barriers, and can offer a buddy to help new members settle in. We’re proud to be a Disability Confident Employer (Level 2) and a Veteran Aware Trust.
We treat our patients and staff with the same compassion and empathy we expect for ourselves. We’re here for them when they need us, and we go above and beyond to meet their needs. This can be seen in our Wellbeing Programme for staff which is extensive and designed to support you when you need it, including where possible, flexible working to support work life balance - because we know that to look after others we must first look after ourselves.
As a university trust and a leader in healthcare research, we value learning, teaching and training so that we can be the best that we can be. From the moment you start with us and throughout your career we will help you to grow and develop. We hope that in choosing UHSussex you are choosing a long and happy career where you will be able to see the difference you make and feel valued for all that you do.
We look forward to receiving your application and the start of your journey with UHSussex.
Detailed job description and main responsibilities
You must be able to work under your own initiative, possess excellent organisational skills and be experienced in dealing with confidential information.
It would be desirable for the candidate to have experience within a screening setting and have knowledge of using NBSS (National Breast Screening data base), CRIS and somerset.
The candidate would be managing the Family History & Moderate Risk clients. The post holder will be required to cover reception ad hoc, booking patients on our NBSS system and assisting with queries, responsible for the administration of one of the mobile units and covering when necessary, typing letters, filing and the general day to day office work. It is important that the candidate is a team player and supports the team with a proactive approach.
Please review the job description for full details.
Person specification
Experience/ Qualifications
Essential criteria
1. Good General Education
Desirable criteria
2. English and Maths GCSE or equivalent.
3. RSA II or equivalent in computing, typing or word
Skills
Essential criteria
4. Experience of working with computers.
5. Numerate and literate. Keyboard skills.
6. Ability to prioritise workload effectively and work under pressure.
7. Ability to work to deadline/targets.
8. Experience with MS office
Desirable criteria
9. Experience of bespoke Breast Screening Computer System,
10. Experience of working in a multi-disciplinary team.
11. Experience of data input.
12. Experience of dealing with the general public.
13. Knowledge of medical terminology.
People Management and Development
Essential criteria
14. Excellent telephone manner
15. Good interpersonal Skills
16. Team player
Specific Requirements
Essential criteria
17. Able to manage own time effectively
18. Able to Work within an office environment
19. Able to work within a multi-disciplinary framework
20. Able to maintain attention to detail under pressure
Freedom to Act
Essential criteria
21. Ability to work as part of a team
Equality, Diversity & Inclusion
Essential criteria
22. Evidence of having championed diversity in previous roles (as appropriate to role).
23. Evidence of having undertaken own development to improve understanding of equalities issues.
Important information for applicants
Flexible Working: If you would like to explore potential options regarding flexible working please speak with the appropriate recruiting/line manager.
DBS Checks: As part of our commitment to a safe working environment, we undertake a Disclosure and Barring Service check on all new employees where the role is eligible for a criminal record check. We make offers in line with the Rehabilitation of Offenders Act 1975.
Skilled Worker Visa: Applications for Skilled Worker sponsorship are welcome for those that meet the Visa and Immigrations eligibility criteria. For further information please visit the gov.uk website searching for Skilled Worker.
Closing adverts early: Please apply as early as you're able for this role. In the event of exceptional interest we may close adverts earlier than specified.
UHSussex reserves the right to close the role early if we receive a high volume of applications