Job Overview
ID: 1377953
Date Posted: Posted 1 day ago
Expiration Date: 20/04/2025
Location: London
Salary: Competitive
Responsibilities
1. Analysis: Work with Facilities, Corporate Real Estate, Health and Safety, and outsourced services providers to develop a definitive and comprehensive defined estate list to which LBS requires statutory compliance assurance. Define and agree specifically which compliance obligations apply to each property. Understand and incorporate existing ways-of-working across LBS into a cohesive compliance assurance service.
2. Risk assessment: Develop a risk-based categorisation of the defined estate and prioritise addressing areas of high risk and known concern.
3. Project management: Take the leading role as the project manager for a substantial review of the compliance assurance status at LBS. This includes defining the project scope and terms of reference, producing and maintaining a visible project plan, managing staff and financial resources, demonstrating ongoing progress towards defined project goals, and routinely reporting project and compliance status.
4. CAFM: Work with LBS staff from FM, IT, and Estates to introduce, configure, and deploy a Computer Aided Facilities Management (CAFM) system that will be the centralised repository and planning system for all FM activities within LBS.
5. Auditing: Organise and control the systematic auditing of all compliance topics in scope across the defined estate, on a timely basis, that achieves statutory obligations. Plan the audit schedule sufficiently in advance to avoid access problems or ensure the availability of local staff and technical contractors or consultants undertaking audits and assessments. Arrange ad-hoc auditing as necessary.
6. Record keeping: Develop a well-organised and accessible library of current and historical documents that can be used as evidence of LBS meeting its obligations and/or demonstrates corrective action is planned or ongoing.
7. Assessments and surveys: Organise technical assessments and mechanical and electrical asset condition surveys as required to meet statutory obligations. Assess and recommend contractors and consultants to perform these tasks and work with FM procurement staff to confirm their professional suitability and onboard new suppliers. Review completed assessments in sufficient detail to ensure all LBS obligations are being met and all remedial and corrective works are identified.
8. Remedial works: Organise and ensure all necessary remedial works are identified, have clear ownership, and are tracked through to verified completion. Work with LBS and FM staff to identify contractors and technical specialists to undertake corrective and remedial works in a timely manner that achieves value-for-money.
9. Team leadership: Demonstrate leadership and management of the Project itself, the staff dedicated to this functional area, and champion the topic of Statutory Compliance across LBS at every organisational level. Provide technical guidance and coaching support to LBS staff involved in delivering the success expected in this functional area.
10. Reporting: Develop and provide a targeted suite of reports to various LBS and FM staff that provides assurance that statutory obligations are being met. This allows executive and governance oversight at the CEO level and detailed analysis of specific properties and topics for scrutiny by functional and service managers looking for reassurance and understanding of this complex topic.
If you are interested in this role, please send your updated CV in the first instance.
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