88909 - Senior Administration Officer, Yorkshire and the Humber Probation Service, Sheffield, Part Time
Number of jobs available: 1
Detail of reserve list: 12 Months
Region: Yorkshire and the Humber
City/Town: Sheffield
Grade: Other
NPS Pay Band: 3 National
Post Type: Permanent
Working Pattern: Part Time
Role Type: Operational Delivery
Will the successful applicant have line manager responsibilities? Yes
Overview of the job
This is a co-ordination and senior administrative role in the Divisional office, Function / Cluster local offices. The jobholder will provide corporate support office-based activities to support the work of the Divisional and operational teams.
Summary
The purpose of the role is to ensure efficient and effective business support and operational administrative services are provided to the Division, Function or Cluster.
Responsibilities, Activities & Duties
The job holder will be required to carry out the following responsibilities, activities and duties:
1. Management Support
• Development and implementation of business administration systems, databases and recording systems to support operational probation delivery.
• Preparation and collation of a range of documentation for a variety of purposes to support effective divisional, functional or cluster business activity and operational probation delivery.
• Maintenance of Divisional, functional or cluster Registers such as Serious Further Offences, Freedom of Information, Accidents, Complaints, inputting data, monitoring agreed probation processes and ensuring completion in specified timescales.
• Collection and distribution of monies to/from Imprest, and maintenance of related records.
• Act as Vetting Contact Point for the relevant division, function or cluster.
• Monitor Travel Warrants, Bus passes, cheque book requests and assist with Purchase Orders where required, and within the agreed procurement arrangements.
• Attend meetings and events to represent the relevant Business Manager as agreed from time to time.
1. Health, Safety & Fire
• Ensure the timely reporting of problems, including repairs, defects and security issues with the building(s) to facilities contractors and maintain progress to reach satisfactory conclusions and ensure equipment is in good working order.
• Undertake and co-ordinate health and safety risk assessments, fire drills and ergonomic assessments at the relevant sites, or ensure they are undertaken. Reporting issues locally and to the Divisional HS&F Manager. Maintaining registers and coordinating training.
• Act as Cardinus Assessor, First Aider and Fire Warden and take forward actions to deal with local issues arising from incidents and DSE Assessments.
1. Effectively Manage and Develop staff
• To provide effective management and leadership to the team.
• To proactively manage staff development, issues of underperformance, attendance, health and safety, employee relations and diversity matters. Adopt a consistent, fair and objective standpoint when making decisions in relation to individual staff issues.
• Contribute to relevant training and development events as a trainer.
• Support recruitment activity for relevant posts within the cluster/division.
1. Use communication effectively
• Write reports to support the effective operation of the Division/Cluster/Function.
• Participate in meetings where appropriate, using appropriate skills, styles and approaches.
1. Enhance your own performance
• Manage own resources and take responsibility for own professional development.
• Liaise with staff to receive, collate and analyse information, developing systems and compiling reports as necessary. Using data to identify trends and taking appropriate action to maintain and enhance performance.
The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alternations and additional tasks of a similar level that may be necessary.
Behaviours
• Changing and Improving
• Making Effective Decisions
• Delivering at Pace
• Managing a Quality Service
• Developing Self and Others
Technical requirements
• NVQ Level 2 or equivalent
• GCSE Grade A-C in English and Maths (or equivalent)
• IT Skills; Microsoft: Word, Excel, Outlook, and PowerPoint (or equivalent i.e. Lotus Notes)
Mandatory Eligibility Requirements
Qualifications
NVQ Level 2 or equivalent. GCSE Grade A-C in English and Maths (or equivalent).
Additional Information
Some roles in probation require employees to have access to additional intelligence systems that require a higher level of vetting.
If you are successful in the recruitment process and join the Probation Service, your starting salary will be £25,310. The Probation Service offers the opportunity for annual pay progression.
This role will be 18.5 hours per week.
Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows.
Benefits
The MoJ offers a range of benefits:
Annual Leave
A nnual leave is 25 days on appointment and will increase to 30 days after five years’ service, plus public holidays.
Pension
The National Probation Service is covered by the Local Government Pension Scheme (LGPS) run through the Greater Manchester Pension Fund (GMPF).
Training
The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.
Support
* A range of ‘Family Friendly’ policies such as opportunities to work reduced hours or job share.
* Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.
* Paid paternity, adoption and maternity leave.
Working for the Civil Service
The Civil Service Code sets out the standards of behaviour expected of civil servants.
Diversity & Inclusion
The Civil Service is committed to attract, retain and invest in talent wherever it is found.
If you require any assistance please email Yathps.recruitment@justice.gov.uk. Please quote the job reference - 88909.
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