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Grade B
Main area Administration Grade B Contract Permanent Hours Full time - 37.5 hours per week Job ref 166-DSFS-6877773
Site DSFS Ltd - Chesterfield Royal Hospital Town Chesterfield Salary £22,776 - £23,316 per annum Salary period Yearly Closing 05/01/2025 23:59 Interview date 16/01/2025
Job overview
A vacancy has arisen for a full-time Senior Facilities Administrator within the Facilities Admin Office working for Derbyshire Services Facilities Services (DSFS) based at Chesterfield Royal Hospital.
Working hours are Monday to Friday 8.00 am - 4.00 pm.
The Senior Administrative Co-ordinator is responsible for delivering administrative services for a wide range of meetings and associated administration tasks. You will be expected to work closely with the team and prioritize and provide elements of cover for annual leave to ensure service continuity and resilience.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered.
Main duties of the job
* Provide specialist clerical and administrative services to senior facilities services staff.
* Organize and facilitate meetings and events, producing meeting action notes, agendas, as necessary.
* Manage diaries as requested, ensuring that all staff are supported in achieving their requirements in respect of meeting arrangements and associated administrative processes.
* Maintain a balanced workload to ensure all requirements are resourced and targets met.
* Responsible for correspondence and reports including drafting and typing of letters and reports.
* Provide admin support within the office.
* Proactively book meetings and maintain a record of meetings booked.
Working for our organisation
Derbyshire Support and Facilities Services Ltd. (DSFS) is a subsidiary company that’s 100% owned by Chesterfield Royal Hospital NHS Foundation Trust.
DSFS has just under 1000 staff across Soft and Hard Facilities Services, and our corporate services including ICT, Patient Records, Switchboard, Procurement, Finance, and Clinical Engineering.
DSFS is proud to strive for a diverse and inclusive workforce by valuing and welcoming everyone’s abilities, uniqueness, and individuality.
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered.
Detailed job description and main responsibilities
Please see the Job description and Person Specification attached to this vacancy. This document contains a full detailed description of the role and what the main responsibilities and duties are along with the criteria that is required.
Person specification
Qualifications and Training
* Audio Word processing, ability to produce work to RSA III standard.
* GCSE English Language grade C or above.
* HNC or equivalent in business and administration.
Experience
* First line management / Supervision.
* Relevant experience of note taking at higher level meetings.
* Experience of working as part of a multi-disciplinary team.
* Ability to work on own initiative, especially with regard to problem solving.
* Previous experience of organizing and prioritizing workloads.
* Previous experience of managing multiple diaries.
Skills and Knowledge
* Good interpersonal skills.
* Excellent verbal and written communication skills.
* IT skills in particular, Word, Excel.
* Ability to deal with tasks which are running simultaneously.
* Ability to meet deadlines.
* Ability to work under pressure.
* Advanced IT skills, in particular Excel and PowerPoint.
Personal Attributes
* Self-motivated.
* Professional approach.
* Able to work flexibly to meet the demands of the role.
* Methodical.
* Articulate.
Flexible Working
If you're looking for flexible or predictable working arrangements, please speak to us about how we might be able to accommodate this.
VISA's and Immigration system
Derbyshire Support and Facilities Services Limited currently do not offer a Certificate of Sponsorship; any applications which require sponsorship will not be considered at this point in time.
Derbyshire Support and Facilities Services (‘DSFS’) is committed to ensuring the safety of all our staff and patients therefore encourages and supports staff to be vaccinated against COVID-19.
Communications
Communications throughout the application process will be via e-mail therefore please check your e-mail account, spam folders, and NHS Jobs (where applicable) account regularly.
References are also requested by email (where possible). Therefore, to speed up the recruitment process please provide an up-to-date email address for all referees when completing your application form.
If you require any support in completing the application form, please do not hesitate to contact the DSFS Human Resources team on 01246 513737 / crhft.dsfshumanresources@nhs.net and we will be happy to provide assistance.
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