Job summary
Contract Type - Bank
Hours - To cover annual leave and sickness in office hours Monday - Friday 08:00-17:00
Base - Scarborough
York Teaching Hospital Facilities Management are seeking to appoint an ID and Car Parking Administrator to join the Estates & Facilities teams across York and Scarborough Hospitals.
You will be joining in exciting times as we have just implemented new car parking equipment across all sites and a new staff permit system.
We are looking for someone who has excellent customer service skills and has the willingness to help everyone they come in contact with.
The role is part of the ID & Car Parking function and working alongside and reporting to the Deputy Recourses Customer Service Manager, you will be providing professional administrative support to the Deputy Recourses Customer Service Manager and the wider admin team. This involves covering the hospitals requirement for producing NHS identification passes and parking permits, whilst also handling other general car parking and door system enquiries, including any additional admin functions, indicative of this pay banding.
This post will provide an opportunity to further develop your knowledge and skills and we are looking for someone who will want to progress their career.
Please be advised that this vacancy may close prior to the closing date stated due to the high level of applications it may attract. If you would like to apply, please submit your application promptly to avoid disappointment.
Main duties of the job
You will be required to work as part of a team but also exercise initiative on your own within set parameters. We are seeking a person with good attention to detail and with excellent organisation and filing skills.
The role is customer facing and does require you to demonstrate excellent customer service skills and rapport. You are also required to create positive working relationships with the departments within the trust. You will deal with a wide range of queries and this will need to be done effectively, within a fast paced environment.
Previous administration/secretarial experience would be preferred, and you should have the enthusiasm and willingness to learn quickly. You will have a professional approach to your work and will have excellent written and verbal communication skills. Prior experience in handling cash and following financial policies would also be preferred.
Previous experience using electronic systems such as creating ID Badges or monitoring restricted access systems would be beneficial although full training will be provided. The post holder may also be required to attend meetings and take minutes.
The successful candidate must be computer literate preferably in word documents, excel spreadsheets, management structures and PowerPoint.
About us
Our benefits
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Date posted
24 April 2025
Pay scheme
Agenda for change
Band
Band 3
Salary
£24,625 to £25,674 a year pro rata
Contract
Bank
Working pattern
Part-time
Reference number
419-7151394-BA-FM
Job locations
Scarborough Hospital
Woodlands Drive
Scarborough
YO12 6QL
Job description Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy, and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Job description Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
YTHFM are currently funding level 1 membership of a Tailored Healthcare Cash Plan for all substantive Band 2 and 3 staff, on a trial basis and as a gesture of goodwill. This provides employees with access to a range of benefits, including refunding the costs of optical and dental services, physiotherapy, and wellbeing treatments, up to defined limits. This does not form part of our terms and conditions of employment and could be withdrawn at any time. We also offer discounted membership of Westfield Healths standard Plan for staff on bank contracts or employed in Band 4 or above.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification Knowledge, Training & Experience Essential
* Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience
* Previous Secretarial/ Administrative experience (6 months minimum)
* Word Processing and Computer literacy skills to RSA3/NVQ3 Level
Desirable
* ECDL qualification
* Previous Office/Administrative experience in an NHS environment
Personal Attributes Essential
* Self-disciplined/motivated to function independently
Skills Essential
* Able to organise and prioritise own workload
* Possess a range of communication skills
* Able to function effectively as part of a Team
Desirable
* Supervisory skills
Person Specification Knowledge, Training & Experience Essential
* Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience
* Previous Secretarial/ Administrative experience (6 months minimum)
* Word Processing and Computer literacy skills to RSA3/NVQ3 Level
Desirable
* ECDL qualification
* Previous Office/Administrative experience in an NHS environment
Personal Attributes Essential
* Self-disciplined/motivated to function independently
Skills Essential
* Able to organise and prioritise own workload
* Possess a range of communication skills
* Able to function effectively as part of a Team
Desirable
* Supervisory skills
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details Employer name
York Teaching Hospital Facilities Management (LLP)
Address
Scarborough Hospital
Woodlands Drive
Scarborough
YO12 6QL
Employer's website
https://www.yorkhospitals.nhs.uk/ (Opens in a new tab)
Employer details Employer name
York Teaching Hospital Facilities Management (LLP)
Address
Scarborough Hospital
Woodlands Drive
Scarborough
YO12 6QL
Employer's website
https://www.yorkhospitals.nhs.uk/ (Opens in a new tab)
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