General information Organisation Egis is an international player active in the consulting, construction engineering and mobility service sectors. We design and operate intelligent infrastructure and buildings capable of responding to the climate emergency and helping to achieve more balanced, sustainable and resilient territorial development. With operations in 120 countries, Egis places the expertise of its 18,000 employees at the disposal of its clients and develops cutting-edge innovation accessible to all projects. Improving people's quality of life and supporting communities in their social and economic development, whilst drastically reducing carbon emissions and achieving vital 2050 net zero targets, that's our purpose. Reference 2024-13284 Job title Commercial Administrator Contract type Permanent contract Business Line specific context Egis Road Operations M40 Ltd are looking to speak to a Commercial Administrator who would like to join us. The M40 motorway is just over 123kms long linking London M25 with Birmingham. The role is to support the Commercial team based in Banbury. Job description Job Description Commercial Administrator Location Banbury (with occasional visits to other M40 sites) Permanent, full-time. Role Summary: The Commercial Administrator will work alongside the Commercial Manager, Managing Quantity Surveyor and the wider Commercial Team to provide all necessary administrative support. Key Responsibilities, • Maintaining registers of key contractual documentation. • Tracking key contract documents • Liaising with internal and external teams to ensure that all contractual documentation is fully signed and completed promptly. • Undertaking quality checks on key contractual documents to ensure compliance with internal procedures and contractual requirements. • Supporting the commercial team in handling ad-hoc commercial and operational enquiries. • Supporting the commercial team in the co-ordination of meetings and the capture and issue of minutes in a timely manner. • Supporting the commercial team in the preparation and distribution of key contractual documents. • Working with the commercial team to maintain a comprehensive and effective electronic and hard copy filing system of contractual documentation for all projects. • Provide general administrative support. • Support the wider M40 team on general administration and answering telephones. • Support with Internal Department Audits Person Specification • Strong organisation and time management skills • Good level of communication skills, with the necessity to liaise with internal staff and external bodies • Ability to articulate yourself well, in a professional, coherent manner • Thorough, with a precise attention to detail • Patience, and the ability to remain calm in a dynamic, fast-paced environment • Flexible and willing to adapt to change Profile Qualifications • Highly proficient in the use of Microsoft Word, excel and PowerPoint • Ability to work independently and collaboratively with senior management and department leads. • Excellent written and verbal communication skills. • Excellent organisational and project skills. • Have a flexible approach and be willing to work with the wider team. All employees are required to be aware of their responsibilities towards the health and safety along with their colleagues in the workplace. You must have the right to work in the UK This will be office-based position Expected start date 02/09/2024 Job location Europe, United Kingdom City Banbury Candidate criteria Minimum level of education required 3-Diploma of Higher Education / Associate’s Degree / BTEC Higher National Diploma Minimum level of experience required 2-5 years