Duties & Responsibilities
Responsibilities include hands-on activities for the provision of proper and timely processing of invoices for payment. Other responsibilities and duties include:
1. Match, stamp, code and enter vendor invoices with purchase order receiving information to ensure proper amount due to vendor and resolve any issues with operating personnel and/or vendors.
2. Preparation of daily check runs representing invoices to be paid based on established payment terms for trade and intercompany vendors.
3. Maintain schedule, enter invoices and process payment for recurring corporate expenditures, expense accounts, and petty cash.
4. Work with the A/R staff and operating departments in processing credits due from suppliers for product returns or refunds due to customers.
5. Establish new vendor accounts in Dynamics.
6. Correspond with the bank for the issuance of stop payments.
7. Processing and postings of PNC credit card purchasing.
8. Posting of EBay purchasing.
9. Prepare and maintain GL account analysis, as assigned, for various operating expenses and fixed assets to assist in financial reporting.
10. Close monthly Payables by the 15th of the subsequent month.
11. Assist administrative services as a backup for answering inbound telephone calls.
12. Maintain filing system for documents that need to be retained for quick retrieval when necessary.
13. Processing and postings of customers' daily collections.
Required Skills
KNOWLEDGE & SKILLS REQUIRED:
1. Prior exposure to Microsoft Systems.
2. Some knowledge of accounting and accounts payable.
3. Ability to work in a fast-paced environment.
4. Detail-oriented.
5. Good communication and customer service skills.
Required Experience
EDUCATION & EXPERIENCE:
1. College degree, Associates or relevant experience.
2. Prior Accounts Payable or accounting experience required.
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