Role SummaryIn January 2024, Elevate (www.oneelevate.com), a full service global agency, acquired SRI Executive, an executive search firm with a 23 year history, to create Elevate Talent. Focusing on the exhilarating worlds of sports, media, brands, and entertainment, we are growing … and fast!We are now looking for an EA & Practice Manager who will serve as the operational backbone of one of our practices, providing high-level administrative and project management support to ensure the seamless functioning of the team. This role requires a dynamic individual who can handle a wide range of responsibilities, maintain a high level of confidentiality, and act as a trusted partner to the leadership team. This is an excellent opportunity for an individual looking to develop their skills and grow within a progressive organization!Role ResponsibilitiesAdministration & SchedulingPerform tasks including; diary and inbox management for the Partners, and planning and organising meetings for the teamMeeting preparation including research, meeting agendas and materials; take meeting notes and ensure all follow-up actions are completedPlan and schedule travel arrangementsManage any internal team events and internal communications to the wider businessMarketing & Sales SupportGenerating case studies and testimonials and uploading them to the website for all new assignmentsManaging the practice’s internal communications through Teams, capturing relevant data and recording it in InveniasCreation of pitch decks and other marketing materials using the templates provided by MarketingManagement of internal and external events such as seminars, exhibitions and conferencesOwnership of LinkedIn, ensuring content is generated by the partners in line with the content calendar and uploaded onto the site in a timely mannerEnsuring the marcomms and BD programs are kept up to dateOperationsInvenias administration support and weekly forecasting on all forecasted assignments.Loading Pitch, Forecasted assignments to Invenias with correct estimated billing amounts.Drafting LOE’s & sending via DocuSign; Signed LOE’s information to be transferred to Invenias on the billing section for accurate invoicing purposes.Auditing assignments at the start to ensure all fee splits have been allocated correctly to the various team members, and where it hasn’t, to chase.Drafting and generating invoices for the relevant Practice Areas and sending to client.Ensuring that milestones and billings are updated on Invenias on a weekly basis, with correct data.Understanding of how to operate/read the analytical dashboards, front end and back end, to support the relevant practice areas as and when needed.Working with Finance Team to manage debtor days with various Partners.Closing assignments and placement of candidates correctly through the placement tool and adding to the track record.Ensuring all required information and documents are saved in Invenias, including client & candidate meetings/interviews, documents pertaining to the searches, and key client information Parsing in people to searches, as and when needed.OtherContinuous evaluation of our processes, recommending and implementing improvementsProviding support on ad-hoc projects when requiredRequired Skills & Experience5+ years of experience in executive support, project management, or operations, preferably within a professional services or executive search environment.Exceptional organisational skills with the ability to prioritise and manage multiple tasks simultaneously.Strong written and verbal communication skills.A high level of professionalism and discretion in handling sensitive information.Strong written and verbal communication skills.A high level of professionalism and discretion in handling sensitive information. Strong interpersonal skills and the ability to build relationships with diverse stakeholders.