What you will do in your working day
Joining the team as a Administrator will provide you with valuable exposure to the engineering industry and an opportunity to contribute to the success of the office. If you are a proactive, detail-oriented individual with strong administrative skills, we encourage you to apply and become an integral part of VCSP's dynamic team.
Office Management:
* Maintain a tidy and organised office environment, including managing supplies and equipment inventory
* Coordinate with vendors for office maintenance and repairs
* Handle incoming and outgoing mail and packages efficiently
* Answer and redirect phone calls and inquiries promptly and professionally
* Schedule and manage appointments, meetings, and travel arrangements as required
Documentation and Record-Keeping:
* Prepare and format various documents, reports and presentations
* Create, update and maintain filing systems, ensuring easy access and retrieval of documents
* Assist in the management of digital files and databases
* Help maintain accurate and up-to-date records, including engineering drawings, contracts, and project documentation
Administrative Support:
* Assist the engineering team with general administrative tasks, such as data entry, copying and scanning
* Provide support in preparing project proposals, contracts, and other client-related documents
* Coordinate with internal departments to ensure timely completion of tasks and projects
* Help organise meetings and take accurate meeting minutes when required
* Assist with the organisation and coordination of events and conferences
Communication and Collaboration:
* Serve as a point of contact for internal and external stakeholders, demonstrating excellent interpersonal skills
* Liaise with clients, suppliers, and other external parties in a professional and courteous manner
* Collaborate effectively with team members to ensure smooth workflow and timely completion of tasks
* Maintain confidentiality of sensitive information and handle it with discretion
The training you will be getting
You will be required to attend Kidderminster College one day a week to achieve your Level 3 Business Administrator qualification.
What to expect at the end of your apprenticeship
* Opportunities for a full-time role in a recently established company that is expanding quickly