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Job Summary
An exciting opportunity has arisen for a Band 3 Administrator to work within the newly formed and innovative UHD Hospital at Home Virtual Ward Team at United Hospitals Dorset. The post holder will work in person with the teams across the different hospital sites as and when required. They will provide comprehensive secretarial/administrative support within their directorate/area of work, whilst promoting a professional image and always maintaining confidentiality. This is a forward thinking role with the opportunity for a flexible individual to work with different teams supporting them to maintain their daily work with patients in their own homes. This role also supports the Matron overseeing the Hospital at Home team.
Base Location: Royal Bournemouth Hospital
Interview Date: TBC
Main duties of the job
A key element of this role is to admit and discharge patients on the electronic patient systems to ensure accurate and timely data. You will also be expected to keep the spreadsheets and patient systems up to date following any MDT discussions and escalate any concerns to the relevant clinical lead/teams. The role will support the Hospital at Home project team and the clinical teams as directed.
We are looking for an enthusiastic and motivated individual with strong organisational administrative and team player skills to join the service. You need to be flexible, hardworking, have excellent communication skills and appreciate the need for professional development within your role to ensure we establish a responsive and effective team.
You will be involved in organising and attending meetings, taking minutes and circulating them, ordering equipment and managing training.
This is a sociable role.
About Us
Our values define who we are as #TeamUHD. They underpin everything we do now and in the future. They define how we treat our patients, visitors, and each other, our valued teammates and colleagues.
UHD are investing in services across the Trust, with many being transformed and developed following merger and the New Hospital Programme. In some cases this means that a services may move site this year or next, either temporarily or long term. Recruiting Managers interviewing for this role will be happy to answer any specific questions that you have at interview.
Date posted: 13 March 2025
Pay scheme: Agenda for change
Band: Band 3
Salary: £24,071 to £25,674 a year pa
Contract: Permanent
Working pattern: Full-time
Reference number: 153-ME04214-A
Job locations: Royal Bournemouth Hospital, Bournemouth, BH7 7DW
Job Description
Responsibilities
To understand the role in more detail please read the full job description and person specification documents which are attached to this advert. If you want to know more please get in touch.
Person Specification
Qualifications Essential
* Educated to A Level
* NVQ Level 3 or equivalent standard
Technical Skills Essential
* Ability to work within tight deadlines and proven skills in personal time management
* Proven ability to deliver high standards of customer care
* Excellent organisation and planning skills
* High level Microsoft Office skills including Word, Excel, Powerpoint
Knowledge Essential
* Sound knowledge of confidentiality in accordance with Data Protection Act and national/local guidelines
* Importance of equality, diversity and rights
Experience Essential
* Previous recent experience of working in a busy clerical/administrative role
* Experience of organising and servicing meetings including the taking of, and writing up of, formal minutes
* Extensive use of IT packages (Word, PowerPoint, Excel, Visio, Outlook and Access)
* Evidence of working in a team environment
Desirable
* Previous work experience within the NHS in an operational environment
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer details
Employer name: University Hospitals Dorset NHS Foundation Trust
Address: Royal Bournemouth Hospital, Bournemouth, BH7 7DW
Employer's website: https://www.uhd.nhs.uk/careers
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Information Technology
Industries
* Hospitals and Health Care
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