Responsible to: Operations Manager/Managing Director
Salary: £27k – 30k dependant on experience
Full-time, permanent
It is anticipated that the post-holder will live on the estate, so housing inclusive of council tax is also included.
Background
We are a thriving, commercially-managed estate on Morvern, owned by the Raven family, and spanning some 30,000 acres wrapped around the beautiful banks of Loch Aline. Our diverse business includes renewable energy, tourism, woodland and property management, and farming.
We are looking for a professional and responsible person to run our office and give administrative support to the Managing Director and senior management team.
Principal Tasks
Office administration and senior management support including:
* Invoice processing, raising sales invoices and collating the monthly payroll
* Screening and directing phone calls and distributing correspondence
* Providing a cordial reception to all office visitors
* Managing the MD’s diary and scheduling meetings and appointments
* Taking meeting notes, preparing, editing and distributing minutes
* Preparation and formatting of management and board level documents
* Supporting other members of the senior management team in any other administrative work that may be required
* Handling and responding to all correspondence
* Making travel arrangements
* Preparing expense claims
* Handling tourism enquiries during office hours in the planned absence of both the Accommodation & Events Coordinator and the Retail & Food enterprise Manager
Farm administration, including:
* Upkeep of the farm Livestock Record Programme, including animal passport controls, livestock movements and general livestock regulations
* Administration of let property, including:
o Maintaining the property management system including property compliance, lease renewal and rent review dates
o Liaising with tenants and instructing routine compliance and maintenance tasks under the guidance of the management team
Energy administration, including:
* Management of energy contracts, meter readings and processing of invoices
* Access to company accounts
* Keeps track of business rates direct debits
* Receives notification of PPA, FIT, RHI income and monitors electricity expenses
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