Job summary This post is Fixed term/Secondment for 6 months to meet the needs of the service. The post holder provides technical and general support to the Fleet Department and its activities and operations, dealing with manufactures and suppliers on technical issues. Main duties of the job The post holder is responsible for co-ordinating the authorisation process with contracted garages/ body shops, Trust workshops, and lease companies, monitoring work carried out, charges and service delivery, and for dealing with any related problems. The ability to speak Welsh is desirable for this post; Welsh and/or English speakers are equally welcome to apply. About us Our workforce is made up of over 4,000 remarkable people who contribute to the delivery of world-class patient care across Wales, 24 hours a day, 365 days a year. Whether you work in a patient-facing role or within our range of support services, the work that you do enables us to provide high quality care, wherever and whenever we're needed. The Trust recognises the need for its workforce to represent the diversity of the population it serves across the whole of Wales and seeks to create an environment where diversity is celebrated and inclusivity matters. We are also keen to break down any barriers into the Trust, and would encourage applications from under-represented groups, including those from BME communities and disability groups. Careers within the Welsh Ambulance Services NHS Trust are diverse and varied, with opportunities arising right across the service. Whatever your skills and background, you're sure to find a career with us which is fulfilling, challenging, and rewarding. All applicants are invited to apply in Welsh, any application submitted in Welsh will not be treated less favourably than an application made in English Applicants are advised to apply early as we reserve the right to close a vacancy prior to the closing date if a high number of applications have been received. Date posted 06 November 2024 Pay scheme Agenda for change Band Band 4 Salary £26,928 to £29,551 a year per annum Contract Fixed term Duration 6 months Working pattern Full-time Reference number 020-AC137-1124 Job locations Ambulance And Fire Services Resource Centre (AFSRC) Croesnewydd Road Wrexham LL13 7YU Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Job description Job responsibilities You will be able to find a full Job description and Person Specification attached within the supporting documents or please click Apply now to view in Trac. Person Specification Qualifications and/or Knowledge Essential NVQ Level 3 in Business Administration or equivalent qualification plus additional knowledge of financial procedures/contract law to Diploma Level obtained through formal qualifications (e.g. CIPS) and/or equivalent experience; or equivalent level of experience within a Business Admin/Procurement environment. General understanding of contracts management Willingness to undertake appropriate training to enhance knowledge of specialised equipment and technical procedures to ensure value for money and support compliance with cost improvement initiatives Desirable Sound knowledge of workshop and garage technical operations Detailed technical knowledge of vehicle and mechanical fitting practices and procedures Experience Essential Experience of using financial systems such as Oracle for the ordering of supplies Experience of using Microsoft office packages i.e. teams, word, excel, powerpoint and outlook Experience of working within a demanding environment with competing priorities and workloads Experience of liaising with customer and service users, crossing organisational boundaries Desirable Experience of business administrative practices relating to workshops and garages Values Essential Demonstrates Trust values Other Essential Ability to travel within geographical area. Able to work hours flexibly. Aptitude and Abilities Essential Self-motivated, highly committed and able to work with a minimum of supervision Effective organisational and administrative skills Good interpersonal skills, able to build productive working relations with internal and external contacts Ability to liaise with external suppliers and persuasive skills Ability to work effectively as part of a team Computer literate with standard keyboard skills High level of commitment and motivation Able to assimilate information quickly and to think logically Able to work under pressure and to deadlines, as required Logical thinker, able to deal with problems with a common sense approach Good written and verbal and communication skills, able to convey information and complete all necessary documentation accurately Desirable Ability to speak Welsh Person Specification Qualifications and/or Knowledge Essential NVQ Level 3 in Business Administration or equivalent qualification plus additional knowledge of financial procedures/contract law to Diploma Level obtained through formal qualifications (e.g. CIPS) and/or equivalent experience; or equivalent level of experience within a Business Admin/Procurement environment. General understanding of contracts management Willingness to undertake appropriate training to enhance knowledge of specialised equipment and technical procedures to ensure value for money and support compliance with cost improvement initiatives Desirable Sound knowledge of workshop and garage technical operations Detailed technical knowledge of vehicle and mechanical fitting practices and procedures Experience Essential Experience of using financial systems such as Oracle for the ordering of supplies Experience of using Microsoft office packages i.e. teams, word, excel, powerpoint and outlook Experience of working within a demanding environment with competing priorities and workloads Experience of liaising with customer and service users, crossing organisational boundaries Desirable Experience of business administrative practices relating to workshops and garages Values Essential Demonstrates Trust values Other Essential Ability to travel within geographical area. Able to work hours flexibly. Aptitude and Abilities Essential Self-motivated, highly committed and able to work with a minimum of supervision Effective organisational and administrative skills Good interpersonal skills, able to build productive working relations with internal and external contacts Ability to liaise with external suppliers and persuasive skills Ability to work effectively as part of a team Computer literate with standard keyboard skills High level of commitment and motivation Able to assimilate information quickly and to think logically Able to work under pressure and to deadlines, as required Logical thinker, able to deal with problems with a common sense approach Good written and verbal and communication skills, able to convey information and complete all necessary documentation accurately Desirable Ability to speak Welsh Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Welsh Ambulance NHS Trust Address Ambulance And Fire Services Resource Centre (AFSRC) Croesnewydd Road Wrexham LL13 7YU Employer's website https://www.ambulance.wales.nhs.uk/en/5 (Opens in a new tab)