Job summary Provide an administrative service to the Wiltshire Cardiac Centre Clinical physiology department and the Hub at The West Swindon site. This will be across the Cardiac, Respiratory and Neurophysiology departments. You will be responsible for booking investigations across physiology services. Accurate inputting of symptomatic information into the dedicated systems is of paramount importance. Following National Health Service guidelines and unit policies to ensure the right patient pathway is adhered to for clients attending for imaging. To work as a team to provide cross cover for a patient-focused, accurate and efficient surgical admissions service for elective patients, in line with Trust values and in accordance with the Elective Access, Booking and Choice of Date policy, working together with colleagues in other departments to provide the best service for patients, fully utilising all available pre-op and theatre sessions Main duties of the job To deliver a specialty booking service in accordance with key national and Trust-wide performance indicators, such as Referral to Treatment targets. This will include exchanging written information with patients, staff and carers' relating to appointments, admissions and meetings and requires tact. 1. All staff groups within the Clinical physiology Team and at morning meetings. 2. All relevant departments and Secretaries around the trust 3. All other relevant administrators 4. Other hospital departments. 5. General Practitioners. 6. Patient, relatives and carers 7. Cardiology Consultants. 8. Provide Cover at the CDC (West Swindon) reception desk. About us "Our STAR values - Service, Teamwork, Ambition and Respect - are a golden thread running through everything we do. These values serve as a guiding principle, driving us towards our vision of delivering great joined up services to our local community. Whether at home, in the community, or within the hospital, our goal is to empower individuals to lead independent and healthier lives." Date posted 10 April 2025 Pay scheme Agenda for change Band Band 3 Salary £24,625 to £25,674 a year per annum pro rata Contract Permanent Working pattern Full-time Reference number 249-7060014 Job locations The Great Western Hospital Marlborough Road Swindon SN3 6BB Job description Job responsibilities 9. Work as a team with the Clinical physiology administrator supervisor to provide seamless administrative support to the clinical physiology department, including Cardiac, Respiratory and Neurophysiology.10. Meet weekly with Speciality Consultants to ensure cases and patients are booked to appropriate lists, whilst adhering to the Trust policy on Elective Access, Booking and Choice of Date and other guidelines and targets.11. Understand and interpret Trust waiting list information, and utilise this to ensure that speciality operating lists are booked appropriately and in target timescales.12. Monitor and update speciality wait list information as work progresses, and provide feedback to responsible manager.13. Understand and utilise a good working knowledge of national Referral To Treatment (RTT) rules and Cancer waiting times. Maintain knowledge of local and regional variations, including Interventions Not Normally Funded (INNF) and Independent Sector outsourcing/transfer guidelines.14. Ensure that theatre lists are booked to full capacity, maximising theatre time efficiency. Analyse and report any shortfalls to the responsible manager before problems escalate.15. Ensure each patient is booked on to an appropriate Pre-Operative Clinic where required.16. Work to deadlines to have theatre lists booked at least three weeks in advance.17. Replace patients into theatre slots that have been cancelled at short notice, negotiate and maintain a pool of patients available at short notice.18. Ensure that patients cancelled by the hospital on the day of admission are rebooked within the 28 day maximum, and where possible rebooked to the next days operating lists. Job description Job responsibilities 9. Work as a team with the Clinical physiology administrator supervisor to provide seamless administrative support to the clinical physiology department, including Cardiac, Respiratory and Neurophysiology.10. Meet weekly with Speciality Consultants to ensure cases and patients are booked to appropriate lists, whilst adhering to the Trust policy on Elective Access, Booking and Choice of Date and other guidelines and targets.11. Understand and interpret Trust waiting list information, and utilise this to ensure that speciality operating lists are booked appropriately and in target timescales.12. Monitor and update speciality wait list information as work progresses, and provide feedback to responsible manager.13. Understand and utilise a good working knowledge of national Referral To Treatment (RTT) rules and Cancer waiting times. Maintain knowledge of local and regional variations, including Interventions Not Normally Funded (INNF) and Independent Sector outsourcing/transfer guidelines.14. Ensure that theatre lists are booked to full capacity, maximising theatre time efficiency. Analyse and report any shortfalls to the responsible manager before problems escalate.15. Ensure each patient is booked on to an appropriate Pre-Operative Clinic where required.16. Work to deadlines to have theatre lists booked at least three weeks in advance.17. Replace patients into theatre slots that have been cancelled at short notice, negotiate and maintain a pool of patients available at short notice.18. Ensure that patients cancelled by the hospital on the day of admission are rebooked within the 28 day maximum, and where possible rebooked to the next days operating lists. Person Specification Qualifications Essential NVQ or Equivalent to level 2 Educated to GSCE level in Mathematics and English to Grade C and above Desirable A Level or higher level of education ECDL or equivalent IT skills qualification or working Experience Essential In depth experience of working in and administrative area Desirable Previous experience in Health service environment Skills Essential Good customer service skills Good Computer skills Knowledge of appropriate systems eg PAS, CVIS Person Specification Qualifications Essential NVQ or Equivalent to level 2 Educated to GSCE level in Mathematics and English to Grade C and above Desirable A Level or higher level of education ECDL or equivalent IT skills qualification or working Experience Essential In depth experience of working in and administrative area Desirable Previous experience in Health service environment Skills Essential Good customer service skills Good Computer skills Knowledge of appropriate systems eg PAS, CVIS Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Great Western Hospitals NHS Foundation Trust Address The Great Western Hospital Marlborough Road Swindon SN3 6BB Employer's website https://www.gwh.nhs.uk/ (Opens in a new tab)