Contents Location About the job Benefits Things you need to know Apply and further information Location Andover ,SP11 8HJ About the job Job summary Do you want the opportunity to work in a varied and exciting role with opportunities to develop your contract knowledge and management awareness, build on management information skills and become integral in the administration of Field Army enabling contracts? In this role, successful applicants will be working to improve upon existing data management processes that provide vital management information to inform key decisions made by the Senior leadership team. You will ensure business can be transacted as smoothly and efficiently as possible. Providing Subject Matter Expert (SME) advice/guidance to colleagues across the Front Line Commands on the services provided by the tri-service National Roadside Repair and Recovery Contract and the Direct Repair Scheme (DRS) for the supply and fit of Tyres and Windscreens contracts. At all times promoting good and effective customer and supplier engagement. A key function of this role is to provide support and administration services to the Contracted Field Support (CFS) team. Secretarial responsibilities include facilitating the monthly CFS, Land Business Review Meeting, Management meetings, and quarterly Land Tasking Meetings. You will manage the flow of repair work requests between Field Army Equipment Branch and Babcock DSG for the Maintenance Repair & Overhaul Service Category. The ideal candidate will be responsible for conducting the day-to-day financial activities relating to the CFS enabling contracts such as the processing of supplier invoices and ensuring invoices are appropriately scrutinised before payment, in addition financial reporting responsibilities and record keeping. You will help to create and maintain useful management information tools for the function to increase core capabilities and have the opportunity to develop in several areas such as financial knowledge and awareness, management information skills, assurance and governance skills and operational delivery. As a civil servant you will work alongside military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities the Army delivers. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service. This position is advertised at 37 hours per week. Job description An Executive Officer in the Contracted Field Support Team will: Directly support the Contracted Field Support (CFS) Team with their duties. Provide support to wider Field Army Equipment Operations pillar. Monitor, track, validate, and pay supplier invoices using the MODs Finance system. Conduct financial analysis, scrutiny, and reporting against the monthly Defence Business Service (DBS) reports. Facilitate and complete secretarial duties for monthly and quarterly meetings. Provide advice, guidance, and approvals for the use of the NRRRC and DRS contracts. Receive, process and track work tasking requests, changes to delivery dates, customer complaints, and maintain the equipment and authorised demander registers for the Service Provision Transformation Contract. Develop and maintain Front Line Command work tasking trackers and pipelines. Collect and collate management information and data management for the CFS enabling contracts and be responsible for the administration, record keeping, ongoing development and maintenance of the CFS SharePoint site. Produce monthly ad-hoc reports for line management and divisional Equipment Support Branches based on the data supplied by contractors. Gather and consolidate service level verification data and produce trend analysis reports for the service provider. Carryout ad-hoc business and office management requests. Person specification Essential Criteria and Experience: Strong interpersonal skills Good working knowledge of Microsoft Office applications. Applicants should also have effective written and verbal communication skills and display a positive and professional attitude. Have the ability to clearly communicate well with stakeholders both internally and externally Be a self-motivated and highly organised team member. Desirable criteria: Finance experience Business management experience MI and Analysis experience Learning & Development Opportunities: The successful candidate will be expected to undertake Contract, Purchasing & Finance iProcurment User training once in post. The successful candidate will be expected to complete the mandatory training modules set for all MOD employees once in post Behaviours We'll assess you against these behaviours during the selection process: Making Effective Decisions Communicating and Influencing Working Together Managing a Quality Service We only ask for evidence of these behaviours on your application form: Communicating and Influencing Working Together Managing a Quality Service Benefits Alongside your salary of £29,580, Ministry of Defence contributes £8,569 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% Where business needs allow, some roles may be suitable for a combination of office and home-based working. This is a non-contractual arrangement where all office-based employees will be expected to spend a minimum of 60% of their working time in office, subject to capacity and any required workplace adjustments. Requirements to attend other locations for official business, or work in another MOD office, will also count towards this level of attendance. Applicants can request further information regarding how this may work in their team from the Vacancy Holder (see advert for contact details). Defence Business Services cannot respond to any questions about working arrangements. The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. At application you will be assessed against: A statement of suitability of no more than 500 words outlining why you are suitable for the role and how you meet the essential criteria outlined in the advert. 3 behaviours: Communicating and Influencing, Working Together and Managing a Quality Service At interview you will be assessed against the following behaviours: Making Effective Decisions Communicating and Influencing Working Together Managing a Quality Service Application sifting will be scheduled to take place within 7 days of the application closing date. Interview dates are to be confirmed. These will be held in person. We endeavour to stick to these time frames, but these are subject to change around business needs When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Lori Broe Email : Lori.Broe541mod.gov.uk Recruitment team Email : DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments 20220810-EVP-ArmyTLB Opens in new window (pdf, 3851kB) Candidate Information Pack Opens in new window (docx, 31kB) MOD Candidate Pack 2024 Opens in new window (pdf, 1562kB) Share this page Print Email Facebook Twitter LinkedIn GMail