Job summary To act as Senior Buyer /Contract Manager within the Procurement Shared Service on a 12 month fixed term contract, with responsibility for the Contract Management Process and platform, and also to assist the Procurement Managers in providing an efficient and effective Procurement Service across the Foundation Group. Main duties of the job George Eliot Hospital NHS Trust (GEH), South Warwickshire University NHS Foundation Trust (SWFT) and Wye Valley NHS Trust (WVT) share the same Chair and Chief Executive and have formed a Foundation Group. The structure of the team is based upon category and project management principles to ensure delivery of controlled category spend via catalogues and to support high value complex procurement for all organisations in the group. The Procurement Officer role within the Foundation Group Procurement Shared Service will take responsibility for the provision of catalogue management within the function. Alongside this, the role will also carry out secure and compliant procurement processes to obtain best value for money in the procurement of all goods and services in support of the achievement of the agreed procurement savings targets. The role will also provide supervisory leadership when required About us Come and join a Trust rated Outstanding by the CQC. South Warwickshire University NHS Foundation Trust have been rated as outstanding following our latest inspection by the CQC and we are recruiting new staff to come and help us improve even further. In addition our staff survey results have placed us 4th in the country for recommended place to work. We provide services across Warwickshire and beyond ranging from Hospitals in Warwick, Stratford-Upon-Avon, Royal Leamington Spa and Shipston-on Stour to Community Services across the county. We are a progressive, expanding organisation with great ambition around improving quality, integrating pathways and delivering high levels of productivity.Our values can be summed up in one sentence. We are 'Trusted to provide safe, inclusive, effective and compassionate care'. Throughout the recruitment process you will be asked to think about how you demonstrate these values and how they impact on your work. It doesn't matter what role you do, whether it is patient facing or not, we are all working in the same way with our values at the core. Date posted 05 March 2025 Pay scheme Agenda for change Band Band 5 Salary £29,970 to £36,483 a year Per Annum Contract Fixed term Duration 12 months Working pattern Full-time Reference number 203-C492 Job locations Warwick Hopsital Lakin Road, Warwick CV34 5BW Job description Job responsibilities Service Delivery Responsibilities To take the lead role in Integra catalogue management administration, setting up new catalogues and updating contract data, maintaining the existing databases and ensuring that the system is well maintained and configured for optimum efficiency. To analyse procurement activity recorded by internal systems in order to identify procurement opportunities. To lead the procurement requirements for the assigned projects within the Procurement work plan, providing best value across the range of products and services contracted. To assist in the provision of a procurement service that supports customers in developing opportunities and achieving value for money. To train new Trust personnel in the use of the Integra system and establish a refresher program for existing users. To supervise the day to day working and support staff to ensure working efficiencies through the promoting of good working practices, communications and problem solving. To process non-stock purchase orders utilising the Integra system, ensuring that orders are processed in time and prioritising where necessary. To evaluate requisitions and determine appropriate sourcing (ie) utilising local, national or confederation contracts ensuring that value for money and quality considerations are to the fore. To operate under and are in full compliance with Trust policies prior to generating procurement orders. Particular emphasis on statutory regulations and procedures as defined within the Trusts SFIs and SOs. Take lead responsibility with catalogue management duties therefore ensuring up to date pricing and contract information is maintained within the system to the benefit of end users and contract management. Take lead role in seeking both competitive quotations and new sources of supply as necessary to ensure that quality, technical and value for money considerations are accounted for. Liaising with appropriate managers to clarify key points prior to generating purchase orders. Play an active role in contributing to the development of the contracts data base for all Foundation Group contracts to both monitor expenditure and to drive the contractual renewal process. Create statistical product usage reports from Integra and liaise with key suppliers with the purpose of driving the contracting process to secure financial benefits through maximising the economies of scale. When required, produce timely contract documentation and ensure distribution to key budget managers. Keep such documentation up dated and drive the renewal process through a process of consultation to ensure that any changes are reflected within the new contract arrangement. Through the contracting process and product usage analysis strive to reduce the supplier base to both drive up savings and drive down administrative/procedural costs. Ensure, on a monthly basis, that all contract negotiations are reflected in updated cataloguing, ensuring supplier pricing is recorded emanating from the contracting/negotiation process. To actively participate in the development and optimum use of the Integra procurement system (eg) taking a departmental lead to ensure operational changes and enhancements are reviewed and adopted in a timely manner and to assist in the provision of reports/information as and when required. Under the direction of a senior member of the team, undertake tenders in accordance with the Find a Tender process. To use the electronic tendering system and contracts finder portals. Job description Job responsibilities Service Delivery Responsibilities To take the lead role in Integra catalogue management administration, setting up new catalogues and updating contract data, maintaining the existing databases and ensuring that the system is well maintained and configured for optimum efficiency. To analyse procurement activity recorded by internal systems in order to identify procurement opportunities. To lead the procurement requirements for the assigned projects within the Procurement work plan, providing best value across the range of products and services contracted. To assist in the provision of a procurement service that supports customers in developing opportunities and achieving value for money. To train new Trust personnel in the use of the Integra system and establish a refresher program for existing users. To supervise the day to day working and support staff to ensure working efficiencies through the promoting of good working practices, communications and problem solving. To process non-stock purchase orders utilising the Integra system, ensuring that orders are processed in time and prioritising where necessary. To evaluate requisitions and determine appropriate sourcing (ie) utilising local, national or confederation contracts ensuring that value for money and quality considerations are to the fore. To operate under and are in full compliance with Trust policies prior to generating procurement orders. Particular emphasis on statutory regulations and procedures as defined within the Trusts SFIs and SOs. Take lead responsibility with catalogue management duties therefore ensuring up to date pricing and contract information is maintained within the system to the benefit of end users and contract management. Take lead role in seeking both competitive quotations and new sources of supply as necessary to ensure that quality, technical and value for money considerations are accounted for. Liaising with appropriate managers to clarify key points prior to generating purchase orders. Play an active role in contributing to the development of the contracts data base for all Foundation Group contracts to both monitor expenditure and to drive the contractual renewal process. Create statistical product usage reports from Integra and liaise with key suppliers with the purpose of driving the contracting process to secure financial benefits through maximising the economies of scale. When required, produce timely contract documentation and ensure distribution to key budget managers. Keep such documentation up dated and drive the renewal process through a process of consultation to ensure that any changes are reflected within the new contract arrangement. Through the contracting process and product usage analysis strive to reduce the supplier base to both drive up savings and drive down administrative/procedural costs. Ensure, on a monthly basis, that all contract negotiations are reflected in updated cataloguing, ensuring supplier pricing is recorded emanating from the contracting/negotiation process. To actively participate in the development and optimum use of the Integra procurement system (eg) taking a departmental lead to ensure operational changes and enhancements are reviewed and adopted in a timely manner and to assist in the provision of reports/information as and when required. Under the direction of a senior member of the team, undertake tenders in accordance with the Find a Tender process. To use the electronic tendering system and contracts finder portals. Person Specification Qualifications Essential Educated to degree level in a relevant subject, or equivalent experience in numerical and data procedures Evidence of continuing professional Development Experience Essential 3 years within a Healthcare environment, managing and prioritising workload Proven track record of resolving queries and influencing people Experience of commercial contract management. A demonstratable track record of procurement savings delivery User of Microsoft Office in particular, Outlook, Word, Excel and PowerPoint. Desirable Successful track record of delivering cost reductions Experience of generating new and innovative methods of achieving savings Knowledge and experience of using computerised procurement / purchasing systems Experience of working within a shared service or multi stakeholder function. Experience of preparing and delivering presentations to internal and external audiences Skills/Knowledge Essential Good range of communication skills and good interpersonal skills (oral, written and presentation) Good interpersonal skills and able to engage with people at all levels. Able to communicate effectively with suppliers Good project management skills and the ability to see through tasks to their successful conclusion within timescales and budgets Accurate report writing skills Ability to prioritise and manage conflicting priorities Ability to generate confidence with a range of stakeholders Knowledge of the overall National NHS Procurement Strategy. Personal Qualities Essential Self-motivated and able to act on own initiative Well organised with an attention to detail Able to prioritise and deliver in rapidly moving environment Team Player Other Desirable Driving license and car Person Specification Qualifications Essential Educated to degree level in a relevant subject, or equivalent experience in numerical and data procedures Evidence of continuing professional Development Experience Essential 3 years within a Healthcare environment, managing and prioritising workload Proven track record of resolving queries and influencing people Experience of commercial contract management. A demonstratable track record of procurement savings delivery User of Microsoft Office in particular, Outlook, Word, Excel and PowerPoint. Desirable Successful track record of delivering cost reductions Experience of generating new and innovative methods of achieving savings Knowledge and experience of using computerised procurement / purchasing systems Experience of working within a shared service or multi stakeholder function. Experience of preparing and delivering presentations to internal and external audiences Skills/Knowledge Essential Good range of communication skills and good interpersonal skills (oral, written and presentation) Good interpersonal skills and able to engage with people at all levels. Able to communicate effectively with suppliers Good project management skills and the ability to see through tasks to their successful conclusion within timescales and budgets Accurate report writing skills Ability to prioritise and manage conflicting priorities Ability to generate confidence with a range of stakeholders Knowledge of the overall National NHS Procurement Strategy. Personal Qualities Essential Self-motivated and able to act on own initiative Well organised with an attention to detail Able to prioritise and deliver in rapidly moving environment Team Player Other Desirable Driving license and car Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name South Warwickshire University NHS Foundation Trust Address Warwick Hopsital Lakin Road, Warwick CV34 5BW Employer's website https://www.swft.nhs.uk/ (Opens in a new tab)