Contents Location About the job Benefits Things you need to know Apply and further information Location Royal Marines Barracks, Chivenor, Braunton, N Devon EX31 4AZ About the job Job summary This is an outstanding opportunity offered within Commando Logistic Regiment, Royal Marines which is both varied and rewarding. Are you looking for an exciting opportunity to work in a fun but vital team? Navy Command provides an open, flexible, and supportive work environment and Civil Servants and Armed forces personnel work together in a wealth of interesting and challenging jobs in different disciplines, from finance, legal service; personnel and HR, project planning and managing contracts, to media and communications. This position is advertised at 37 hours per week. Job description As part of a team supporting the Commando Force operational output, to provide administrative support to Support Squadron. Be the treasurer for the Garrison Amenities. Act as the Garrison Facilities Co-Ordinator and responsible for the stationery procurement focal point utilising management information systems such as CP&F, fulfilling the responsibilities below. Responsibilities The Garrison Facilities Coordinator responsibilities are: Responsible for the administration of RMB Chivenors Two Short Term Family Amenities. Co-ordinating bookings, reporting defects and monitor inventories utilising the current management information systems. To be the Fund Treasurer for RMB Chivenor Amenities which includes the PRI shop and Water Resource Centre, maintaining all financial records using the online Management Information System. Scrutinise all paperwork relating to I.T. purchasing requests to ensure completion at relevant sections by Sqn OCs / Budget Manager as required. To be an EPC holder ensuring correct monthly compliance for all purchases, goods, and services. To act as the Secretary for nominated Squadron management meetings, producing minutes and Record of Decisions. To work collaboratively within the Support Squadron team providing cover in other AO roles during leave and planned absences. Carry out any other task appropriate to the grade, level of training and / or experience. Additional responsibilities Assist Support Squadron with all Contract, Purchasing and Finance (CP&F).Training will be provided. Assist with all Low Value Purchase (LVP) requests. Training will be provided. Person specification Are you an experienced Administrative worker wanting to broaden your experience by working in a unique fast paced military environment where you will contribute to the operational effectiveness of a Very High Ready unit? We provide mentoring and training, also fully funded courses - some of which are residential. Does this sound like the role for you? If so, we would love to hear from you. Essential: Experience in customer service, office administration. Comfortable working with standard Microsoft applications, phone communications and online meeting applications (Skype/ Teams). Desirable: ECDL or equivalent. Experience Essential: Good IT skills as will be required to use computer systems daily and strong communication skills. Desirable: Previous work within military organisations. Knowledge of SharePoint. Behaviours We'll assess you against these behaviours during the selection process: Communicating and Influencing Working Together Managing a Quality Service Delivering at Pace We only ask for evidence of these behaviours on your application form: Managing a Quality Service Benefits Alongside your salary of £26,235, Ministry of Defence contributes £7,600 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. Other benefits for Navy Command civil servants include : 25 days paid annual leave rising (1 day per year) to 30 days upon completion of 5 years service. A very competitive pension scheme with a completive employer contribution. Personal & professional development. Alternative working patterns for many roles. Access to a confidential, professional wellbeing support service. Discount schemes i.e. Defence discount Card similar to Blue light card. Cycle work Discount scheme / season ticket loans. Enhanced parental, and adoption leave. Special paid leave to volunteer up to 6 days a year. In Navy Command we believe that everyone has the potential to make a difference and you will be supported to help you learn and advance in your career. This includes working towards membership of a professional body and / or undertaking an apprenticeship as part of your role. Roles can offer great job satisfaction and there are many opportunities to develop and progress both within the Department and across the wider Civil Service. In Navy Command, our civil servants work alongside their military colleagues in jobs that matter; jobs which often have a direct impact on the quality of the operational capabilities we deliver. An apprenticeship is a combined package of work and training. Through an apprenticeship you will gain professional knowledge, practical experience, and the broader skills required to upskill you in your current role and pave the way for your future career. Most of the training will be on-the-job, with the remaining off-the-job training often delivered by a training provider. This means minimal disruption and maximum impact. Professional qualifications can be achieved through an apprenticeship and range from Level 2 (equivalent to 5 GCSEs), Level 3 (equivalent to 2 A Levels), and Levels 4 -7, which can give you a foundation degree, a full Bachelors degree, or a Masters degree. Apprenticeships normally last between 12 months - 3 years, depending on the level of the apprenticeship. Anyone can undertake an Apprenticeship and everyone, regardless of age, can benefit from developing their skills in an accredited way. Successful candidates can discuss their development options with their manager when in post. Site Specific benefits Free onsite parking with valid Parking Permit Use of Leisure facilities i.e. fully equipped Gym. Following completion on relevant induction. Onsite Shop and Café. Use of mess Pay as you dine facilities. RMB Chivenor hold various inclusive events open to all civilian staff i.e Families Day. Learning and development tailored to your role An environment with flexible working options A culture encouraging inclusion and diversity A Civil Service pension with an employer contribution of 28.97% The post does not offer relocation expenses. External recruits who join the MOD who are new to the Civil Service will be subject to a six-month probation period. Please Note: Expenses incurred for travel to interviews will not be reimbursed. Please be advised that the Department is conducting a review of all pay related allowances which could impact on those allowances that the post currently being advertised attracts. Any move to MOD from another employer will mean you can no longer access childcare vouchers. This includes moves between government departments. You may however be eligible for other government schemes, including Tax-Free Childcare. Determine your eligibility at https://www.childcarechoices.gov.uk/. The Ministry of Defence is committed to providing a safe and healthy working environment for its staff which includes educating them on the benefits of not smoking, protecting them from the harmful effects of second-hand smoke and supporting those who want to give up smoking. Under the Smoke-Free Working Environment policy, Smoking and the use of all tobacco products (including combustible and chewing tobacco products) will not be permitted anywhere in the Defence working environment however some exemptions are in place, please refer to local guidance. The policy is Whole Force and includes all Defence personnel, contractors, visitors and other non-MOD personnel. All applicants seeking, considering, or accepting employment with the Ministry of Defence should be aware of this policy and that it is already in place at a number of Defence Establishments. MOD Recruitment Satisfaction Survey We may contact you regarding your experience to help us improve our customer satisfaction. The survey is voluntary and anonymous. You may however be given the opportunity to provide additional information to help us improve our service which includes the collection of some personal data as defined by the United Kingdom General Data Protection Regulation (UK GDPR). The MOD Privacy Policy Notice sets out how we will use your personal data and your rights. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours and Experience. Candidates will be required to provide CV details to include job history and qualification details. Candidates will be required to complete a Statement of Suitability/Personal Statement providing experience and transferable skills relevant to the role, no more than 500 words. When choosing your Behaviour examples, please make sure you use real life scenarios that relate to your own experiences. Whilst technology may help to enhance your written submission, presenting the ideas of others or those generated by technology, could result in your application being rejected. At sift, you will be assessed against the following Success Profiles Behaviours: Managing a Quality Service At interview, you will be assessed against the following Success Profiles Behaviours: Communicating and Influencing Working Together Managing a Quality Service Delivering at pace Feedback will only be provided if you attend an interview or assessment. We are an equal opportunities employer and encourage applications from everyone irrespective of gender and ethnic group. Appointment will be based on merit alone. Your application must be completed by 23:55 on the closing date of the vacancy. Late submissions cannot be accepted. The Civil Service embraces diversity and promotes equality of opportunity. There is a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. If you need to advise us that you need additional help or reasonable adjustments for the recruitment process, please contact: DBSCivPers-Resourcingteam3mod.gov.uk. As a result of the changes to the UK immigration rules which came in to effect on 1 January 2021, the Ministry of Defence will only offer sponsorship for a skilled worker visa under the points based system, where a role has been deemed to be business critical. This role does not meet that category and we will not sponsor a visa. It is therefore NOT open to applications from those who will require sponsorship under the points based system. Should you apply for this role and be found to require sponsorship, your application will be rejected and any provisional offer of employment withdrawn. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : Mrs Deborah Woolley Email : deborah.woolley437mod.gov.uk Telephone : 01271857173 Recruitment team Email : DBSCivPers-Resourcingteam3mod.gov.uk Further information Please ensure you read the attached candidate information document prior to completing your application. If you are dissatisfied with the service you have received from DBS, or believe that DBS has failed to follow the recruitment process in line with the Civil Service Commission principles of selection for appointment on merit on the basis of Fair and Open competition, you can raise a formal complaint by writing to DBS at the following address: Defence Business Services, Scanning Hub, Room 6124, Tomlinson House, Norcross Lane, Blackpool, FY5 3WP. If after raising your complaint with DBS you remain dissatisfied you can complain directly to the Civil Service Commission at the following address: Civil Service commission, Room G/8, 1 Horse Guards Road, London, SW1A 2HQ Or by email: infocsc.gov.uk. Attachments 22_0656 NC Applicant guide A4 V2 - Digital Opens in new window (pdf, 1601kB) MOD Candidate Pack Opens in new window (pdf, 1562kB) Candidate Information Pack Opens in new window (docx, 31kB) Share this page Print Email Facebook Twitter LinkedIn GMail