This is an excellent opportunity for an experienced Executive Assistant to join the team. In this role you will be providing comprehensive administrative support to their C-level Executives. This role is integral to ensuring efficient day-to-day operations, with a focus on managing schedules, coordinating communications, and supporting key business activities.
As part of a dynamic and innovative organisation, the Executive Assistant will contribute to a high-performance environment by enabling senior leaders to focus on driving the company’s strategic objectives.
Outline and Responsibilities:
* Provide direct support to C-level executives, including managing schedules, appointments, and commitments to ensure efficient time management.
* Draft, proofread, and prepare executive communications, reports, and presentations.
* Handle correspondence, including email management, ensuring timely responses and escalation of urgent matters.
* Organise and coordinate internal and external meetings, managing logistics, preparing agendas, and distributing relevant materials.
* Record and maintain accurate meeting minutes, track follow-ups, and monitor progress on action items.
* Plan and execute company events, including logistics management, guest coordination, and on-site support.
* Arrange complex travel itineraries, including flights, accommodation, ground transportation, and visa applications.
* Proactively manage changes to travel schedules and ensure all details are communicated effectively.
* Build and maintain strong relationships with internal and external stakeholders, acting as a point of contact for the executive office.
* Maintain organised electronic and physical filing systems to ensure easy access to critical information.
* Handle sensitive and confidential information with utmost discretion and professionalism.
* Provide additional support for the C-level executives as required.
Experience and Qualifications Required:
* Proven experience as an Executive Assistant supporting C-level executives.
* Exceptional organisational and time-management skills, with the ability to multitask and prioritise effectively.
* Strong written and verbal communication skills, with attention to detail.
* Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
* Ability to maintain confidentiality and handle sensitive information with discretion.
* Proactive and resourceful approach to problem-solving, with the ability to anticipate needs and take initiative.
* Strong interpersonal skills, with the ability to collaborate effectively across all levels of the organisation.
* Flexibility and adaptability to meet the changing demands of a fast-paced work environment