Job Opportunity: Administrative Assistant A highly organised and detail-oriented professional is sought for the role of Administrative Assistant to provide vital support across reception, administration, and finance functions. This opportunity is ideal for an individual who thrives in a structured setting and enjoys multitasking to ensure smooth day-to-day operations. This role is fully on-site, offering an engaging and supportive office environment. Key Responsibilities: Reception & Front Office Management Answering, screening, and forwarding calls while providing essential information when required Managing the door security system and overseeing visitor, staff, and contractor passes Welcoming and assisting visitors in a professional and courteous manner Coordinating with hosts to ensure a seamless visitor experience, including preparing visitor badges Arranging catering for meetings and overseeing meeting room bookings and set-ups Administrative Support Assisting in arranging travel and meeting bookings for the wider team Receiving and distributing daily mail efficiently Liaising with external IT providers to support the company's IT needs Managing office stationery supplies to ensure resources are always available Overseeing the recruitment group mailbox and liaising with recruitment agencies on active vacancies Supporting employees and managers with general administrative needs to ensure a well-functioning office environment Administering company mobile phones and providing related support Finance Assistance Helping to manage the finance group mailbox Ensuring compliance with company financial policies and procedures Providing additional financial support as required by the Office Manager Process & Organisational Development Participating in staff meetings and one-to-one sessions with the Office Manager Ensuring performance documentation is completed accurately and on time Taking ownership of personal development and training opportunities Reviewing and updating procedure notes regularly to maintain efficiency Cross-training with colleagues to ensure seamless task coverage during absences Person Specification: Qualifications: Minimum of 5 National 5's including Maths and English, plus 2 Highers including English or equivalent Knowledge & Experience: Proficiency in Microsoft Office Suite Prior experience using SAGE accounting software is advantageous Customer service or front-office experience preferred Experience in an administration and/or finance role Skills & Attributes: Strong communication and interpersonal skills Proactive, adaptable, and able to work independently Ability to manage multiple tasks efficiently in a structured work environment Excellent organisational and problem-solving abilities Position Details: Full-time, 37.5 hours per week Monday to Friday, 9:00 AM - 5:00 PM Fully on-site role Individuals with a keen interest in contributing to a vibrant workplace are encouraged to apply. This role presents an excellent opportunity for those looking to advance their administrative career. Search is an equal opportunities recruiter and we welcome applications from all suitably skilled or qualified applicants, regardless of their race, sex, disability, religion/beliefs, sexual orientation or age.