Job summary
Pathology Quality Database & Administrative Assistant, Band 2 (16 hours a week)
To maintain and report from, the Quality Management database. To provide information and administrative support to the Pathology Quality Team. The aim of the team is to achieve and maintain all regulatory and accreditation requirements from external organisations such as UKAS, MHRA, HFEA and HTA, as well as complying with Trust Policies and meeting Trust reporting requirements.
Additional working pattern details: 16 hours per week over 3-4 days; to be agreed to suit the Team
Main duties of the job
- Be part of the Pathology Quality Team, ensuring continued improvement of the team and Pathology as a whole.
- Responsible for some aspects of the QMS database maintenance, including creating and archiving user accounts, ensuring information is correct, general 'housekeeping duties' within the system, extracting data, creating reports and scheduling audits.
- Routine data input
- Routine and ad-hoc report production, including, extraction and manipulation of data.
- Deal with queries relating to data held, and ensuring the quality of data meets appropriate standards.
- Follow written instructions and policies accurately.
- Attend department meetings and all meetings of relevance to the role, including taking minutes when requested.
- Clerical tasks as required, photocopying, answering the telephone etc to support team members.
- Support the team in managing the practical arrangements and documentation requirements for external assessments/inspections of Pathology.
- Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.
About us
We take pride in placing people at the centre of everything we do, working together as a united team. Driven by a shared ambition to continually grow, develop, and learn, we recognise and value every contribution. By combining our experience and skills, we not only support our vibrant, diverse communities, but also support one a team of over 9,000 employees, we are proud to be the largest employer in Gloucestershire and rank among the top 10 largest Trusts in the South West region. By joining our Trust, you will benefit from an excellent package that includes exclusive benefits, flexible working opportunities and the chance to gain valuable experience in one of our innovative hospitals. As well as generous annual leave allowance, access to the excellent NHS pension scheme, competitive bank rates, discounts at local shops and restaurants, access to two on-site nurseries, discounted public transport, reward and recognition and a range of health and wellbeing initiatives to support you.
Job description
Job responsibilities
The overall role of the Pathology Quality Database and Administrative Assistant is to support the Quality Team through the provision of up to date, accurate and consistent information/data, therefore enabling Pathology to meet external regulation and accreditation requirements. In summary, this takes the forms of:
- Management of some aspects of the Quality Management System (QMS) database.
Reporting; extraction and manipulation of data.
- Data Input
Following written instructions and policies accurately.
- Clerical tasks as required, photocopying, answering the telephone etc to support team members
- Helping with the organising of visits of external organisations, and managing the large volume of records associated with the visits.
- Being an advocate of Quality Management systems within Pathology.
Please see supporting Job Description document for full information on the main responsibilities of this vacancy
Person Specification
Qualifications, Knowledge and Experience
Essential
1. Educated to GCSE C/5 or above in Maths, English & Science
2. Experience of working with Microsoft Excel
3. Excellent attention to detail, with an enthusiasm for accuracy and consistency of data and information
4. Able to maintain a high level of concentration in order to be able to manipulate data, following written instructions.
Desirable
5. Experience of working with Microsoft Outlook and Word
6. Experience of following written procedures or guides
7. Basic Knowledge of the elements of a Quality Management System
8. Experience of working with and understanding of the purpose and basic structure of a database