Job summary The RNOH Procurement team is a dynamic and diverse team who supply the Trust with a first class service to ensure the right clinical equipment, for the right clinician and the right patient at the right time every time as well as supporting all depts. across the Trust in their procurement requirements. This advertised role is for a 12 month Secondment/ fixed term contract only. The key purpose of the role is to Provide support to the Logistics Manager / Project Manager throughout the duration of the implementation of an inventory management system and the work streams therein and assist in all aspects of the project in relation to all clinically related consumables, including all aspects of PPE under the direction of the IMS project lead manager and Supply chain & logistics Manager. Other tasks and relationships will include working closely with a number of key Trust operational staff including Theatre management, departmental heads as well Trust stakeholder teams. These tasks will also include working with external stakeholders, e.g. North Central London Hospitals (NCL), NHS supply chain, NHSE&I and NHS England and other NHS partner organisations, particularly in relation to inventory management implementation in line with and including Scan4Safety. Working hours are Mon-Fri 0800am - 1600pm 37.5 hours per week or Mon-Fri 0900am - 1700pm The advertised role is for a 12 month Secondment/ fixed term contract only. Main duties of the job The role of the System Implementation Assistant encompasses the following main responsibilities: - Assist with the setup and implementation of Inventory Management System - End User training, guidance and support - Stocktaking - Catalogue management and Template management within IMS system - Analysing data, interpreting and reporting results - Advice and guidance based on results of analytical work - Reporting on live stock data and advising on par levels based on SOP's About us RNOH Royal National Orthopaedic Hospital NHS Trust (RNOH) is the largest orthopaedic hospital in the UK and a global leader in our field. We provide a dynamic working environment where we support frontline staff to implement improvements so that we can realise our vision of being a world leading neuro-musculoskeletal hospital providing the best patient care and staff experience in the NHS, delivering world leading research, and offering a strong foundation of education, training and career progression. Our dedicated staff come from diverse backgrounds, and our patients benefit from the wide range of experience they bring to the trust. RNOH brings unrivalled expertise together in one place allowing us to deliver some of the world's most complex and innovative care to our patients. RNOH is rated good by the CQC and covers two sites, one in central London and one in Stanmore - which has recently opened The Stanmore Building, a new, state-of-the-art inpatient facility. For more information, please access the following link: https://www.rnoh.nhs.uk/ Date posted 24 October 2024 Pay scheme Agenda for change Band Band 5 Salary £34,521 to £41,956 a year per annum inclusive of HCAs Contract Fixed term Duration 12 months Working pattern Full-time Reference number 392-RNOH-1004-A Job locations Royal National Orthopaedic hospital NHS Trust Brockley Hill Stanmore HA74LP Job description Job responsibilities The post holder will be responsible for assisting the Logistics Manager / Project Manager throughout the duration of the implementation of an inventory management system (IMS). This role will include providing training and operational support to all users of the procurement IMS system across the project site. Please note, this advertised role is for a 12 month Secondmnet/ fixed term contract only. As part of the role the post holder will be required to undertake periodic routines (daily, weekly and monthly) required to maintain the integrity of the catalogues and the system as well as Investigate enquiries and queries from all users of the procurement IT system including trust IMS The post holder will be required to assist the logistics Manager / Project manager in the planning and implementation of new procurement systems as well as provide support on the maintenance of the procurement aspects of the system and to correct any anomalies within the systems, this includes supporting the implementation of additional modules and/or system upgrades; and carry out testing in a UAT environment managing mobile devices and communication threads with end users Record and respond to any failures in respect of any part of the systems in liaison with finance Systems Managers and procurement system leads. Organise and publicise the procurement IMS systems training through the appropriate channels and to support any additional procurement projects as required for the duration of the fixed term contract (12 months). There are additional roles involved details of which are available in the Job description document for this post. Job description Job responsibilities The post holder will be responsible for assisting the Logistics Manager / Project Manager throughout the duration of the implementation of an inventory management system (IMS). This role will include providing training and operational support to all users of the procurement IMS system across the project site. Please note, this advertised role is for a 12 month Secondmnet/ fixed term contract only. As part of the role the post holder will be required to undertake periodic routines (daily, weekly and monthly) required to maintain the integrity of the catalogues and the system as well as Investigate enquiries and queries from all users of the procurement IT system including trust IMS The post holder will be required to assist the logistics Manager / Project manager in the planning and implementation of new procurement systems as well as provide support on the maintenance of the procurement aspects of the system and to correct any anomalies within the systems, this includes supporting the implementation of additional modules and/or system upgrades; and carry out testing in a UAT environment managing mobile devices and communication threads with end users Record and respond to any failures in respect of any part of the systems in liaison with finance Systems Managers and procurement system leads. Organise and publicise the procurement IMS systems training through the appropriate channels and to support any additional procurement projects as required for the duration of the fixed term contract (12 months). There are additional roles involved details of which are available in the Job description document for this post. Person Specification IM&T skills Essential Experience of operating and utilising computer systems High standard of I.T. & keyboard skills Ability to analyse data and information Desirable Good organisational skills Degree in IM&T or 2 years relevant experience Working to agreed objectives Work experience Essential Working knowledge of materials management Ability to analyse data and information Experience of working in an NHS environment Desirable Experience using an inventory management system Daily workload planning Communication skills Essential Demonstrate effective interpersonal skills Training experience - received and given Excellent communication & relationship skills Desirable Ability to raise management reports To understand and be able to apply the Trust policy on information governance Person Specification IM&T skills Essential Experience of operating and utilising computer systems High standard of I.T. & keyboard skills Ability to analyse data and information Desirable Good organisational skills Degree in IM&T or 2 years relevant experience Working to agreed objectives Work experience Essential Working knowledge of materials management Ability to analyse data and information Experience of working in an NHS environment Desirable Experience using an inventory management system Daily workload planning Communication skills Essential Demonstrate effective interpersonal skills Training experience - received and given Excellent communication & relationship skills Desirable Ability to raise management reports To understand and be able to apply the Trust policy on information governance Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Royal National Orthopaedic Hospital NHS Trust Address Royal National Orthopaedic hospital NHS Trust Brockley Hill Stanmore HA74LP Employer's website https://www.rnoh.nhs.uk/ (Opens in a new tab)