South West Yorkshire Partnership NHS Trust
The Trust's Procurement Department seeks a dynamic Senior Buyer to join its management team. This role offers a unique opportunity to drive effective contract management, deliver exceptional performance services, and contribute to the Trust's cost-saving initiatives.
We're looking for a motivated and experienced individual to contribute to the department's strategic goals. If you're passionate about procurement and ready to make a significant impact, this is the perfect opportunity for you.
All employees of the Trust are strongly encouraged to be fully vaccinated against COVID-19 to protect patients.
Main duties of the job
1. Contribute to the development and implementation of effective procurement strategies to achieve cost savings and improve efficiency.
2. Manage the end-to-end procurement process, including sourcing, tendering, negotiation, and contract management.
3. Develop risk registers for the management of strategic contracts and generate and apply Key Performance Indicators to measure contractor and supplier performance.
4. Ensure that tender and quote responses are robustly evaluated against a range of financial and non-financial criteria.
5. Build strong relationships with suppliers and stakeholders to ensure timely delivery of goods and services.
6. Analyse markets and market trends and identify opportunities to optimise procurement processes and efficiencies.
7. Provide advice, mentoring and support to members of the Procurement Department Buyers and Procurement Support Team.
8. Ensure compliance with NHS procurement policies and procedures.
9. Contribute to the development and implementation of procurement projects.
What we're looking for:
1. A strong understanding of procurement principles and practices.
2. Proven experience in a procurement role, preferably within the NHS or a similar healthcare setting.
3. Excellent negotiation and communication skills.
4. Strong analytical and problem-solving abilities.
5. A commitment to delivering high-quality services and achieving cost savings.
Job responsibilities
1. Responsible for the implementation and maintenance of the Trust's corporate database of all contracts, concession agreements, health care contracts and service level agreements owned by South West Yorkshire Partnership NHS Foundation Trust.
2. To validate the integrity of all information entered onto the Atamis Contract Management Database System, and ensure that E-Class Coding Structures, nomenclature conventions and contract valuation rules are applied consistently.
3. To translate customer procurement requirements into generic specifications suitable for competitive tendering and quotation purposes.
4. To ensure that tender and quote responses are robustly evaluated against a range of financial and non-financial criteria.
5. To evaluate potential suppliers against a range of financial, statutory, capacity/quality criteria through the Trust's eTendering system before shortlisting them to receive the Trust's offer documentation.
6. To monitor the performance of contracts and contractors with budget holders/ heads of departments and against specification to ensure that any issues of contract non-compliance or contract drift are identified and resolved.
7. To develop risk registers for the management of strategic contracts, and through the Atamis system generate Key Performance Indicators against which the contractor performance can be assessed.
8. To represent the Procurement Department at contract development and evaluation meetings.
9. Provide management reports to the Procurement department's management team, Finance department and the Trust's Head of Contracts on all contracts, and service level agreements for appropriate dissemination within the team/Trust to ensure that they are renewed or terminated (as applicable) in a timely manner.
10. Liaise direct with Budget Holders to provide and collect appropriate contract information which includes costing, contract performance, and contract renewal timetables ensuring that the renewal process is both timely and within budget.
11. Responsible for identifying suitable products for the Trust's eCatalogue system and leading both on their addition to the catalogue, the overall maintenance / liaison role with the Trust's preferred eCatalogue provider and the communication of the new products to the Trust's budget holders.
Person Specification
Experience
* Significant experience within the procurement discipline
* Have experience of drafting specifications and producing tender/quotation documents
* Have an understanding of Contract Law
* Understanding of the need for confidentiality
* Experience in the management of staff
* Working knowledge of ordering systems and procedures.
* Experience of computerised ordering systems.
* Experience of eTendering / eQuote systems
* Experience of using Microsoft Office Applications
* Awareness of Health & Safety qualifications
* International or European Computer Driving Licence (ICDL/ECDL).
* Experience of a contract database management system
Qualifications
* Possession of a diploma in Purchasing and Supply or a Degree
* Substantial progress towards the Chartered Institute of Purchasing and Supply (CIPS) qualification.
* Demonstrable knowledge of professional purchasing principles.
* In the absence of CIPS a good standard of general education with 5 GCSE passes at Grade C Level or above including Maths and English or NVQ 3 is required
* A minimum of five years previous experience working within a procurement environment or similar environment
* Full Driving licence
Physical Attributes
* Good physical health.
* Ability to work under pressure in delivering outputs to strict deadlines.
* The ability to use VDU equipment on a continuous basis.
* Smart appearance.
* Ability to undertake the duties and demands of the post. A satisfactory sickness record over the previous 2 years (subject to the need to act with fairness and equality of opportunity, particularly where the sickness is related to a disability and/or pregnancy).
Training
* Evidence of further study and training in procurement related topics
Special Knowledge and Skills
* Able to act as representative of Department and promote positive image
* Ability to handle customer queries/complaints effectively
* Ability to negotiate the resolution of highly complex procurement issues
* Possess good negotiation and influencing skills.
* Good analytical and problem solving skills
* Ability to organise and prioritise own work
* Assertive and resilient
* Good organisational skills
* Previous customer care experience
* Good telephone manner
* Good interpersonal skills
* Confident and diplomatic oral and written communication skills.
* Team player
* Previous use of Oracle purchase order system, or NHS Supply Chain Logistics-on-line.
Personal Attributes
* Ability to work under pressure.
* Able to work on own initiative
* Enthusiastic/self-motivated.
* Flexible approach to work/adaptable.
* Smart appearance
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
South West Yorkshire Partnership NHS Trust
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