Salary: SP6 – £29,697 - £31,848 depending on experience (salary will be pro-rated)
Closing date for applications: 21st April 2025 - Applications will be reviewed on submission
Start date: As soon as possible
Salesian School is seeking to appoint an exceptional Finance Officer. If you are energetic, enthusiastic and enjoy working in finance we would be delighted to hear from you. We are always happy to meet potential applicants prior to interview; please don’t hesitate to contact us if you would like any further information or to visit the school.
HR Manager
Job Profile: Finance Officer
Purpose: To serve the mission of Salesian School by being part of the school’s finance team tasked with providing effective and efficient financial administration, processing of financial transactions and use of the school’s budget. The role will bring you into contact with staff at all levels and roles within Salesian and our Academy Trust as well as parents, students and suppliers.
The finance department consists of a team of three led by the Finance Manager under the overall responsibility of the Business Manager and is part of the wider administrative support function tasked with maintaining the smooth and efficient running of the school allowing our teachers to teach and supporting our students to achieve to their full potential.
Contract & Salary: Permanent position. Term time + 3 (42 weeks a year), 36 hours a week. Part-time applications will be considered. Pay scale SP6.
Responsible to: Finance Manager.
Key Responsibilities:
1. Reconciliations & Period End Reporting
2. General Duties in support of the Finance Manager.
Person Specification:
1. Strong levels of numeracy and literacy
2. Competence with a range of ICT packages, especially Microsoft Excel.
3. Ability to work in an environment where work is regularly interrupted
4. Efficient and able to plough through work unsupervised
5. Ability to maintain confidentiality inside and outside the workplace
6. Excellent organisation & communication skills
7. Know when to take initiative and when to seek advice
8. Ability to focus and maintain accuracy in a team working environment
9. Boundless enthusiasm, a positive outlook with a sense of humour and a ‘can do’ attitude.
10. Capacity to work hard under pressure and to tight deadlines
11. Personal integrity and the drive to do what is best for the students
12. Commitment to ensuring that Salesian School becomes the best school in the country
13. Commitment to supporting the distinctive nature of a Catholic school
14. Genuine desire to work for the good of young people
15. Good experience of all aspects of purchase ledger
16. Knowledge of Iris Financials & Tucasi
17. Knowledge of a range of financial procedures, including bank reconciliations
Detailed Responsibilities:
1. Process purchase invoices and credit notes received from suppliers, ensuring they are matched to purchase orders, correctly coded and authorised
2. Raise sales invoices to other schools and organisations
3. Raise supplier purchase orders on behalf of Senior Leaders or Departmental Heads as requested
4. Set up, update and maintain supplier account details in line with Trust financial procedures
5. Process payment runs via BACS accurately and to the scheduled deadlines
6. Send remittance advices to suppliers and file invoices
7. Reconcile supplier statements & resolve supplier queries and issues
8. Review credit card statements and supporting payment approvals, and ensure accurate coding and input
9. Administer the school parent payment system (Tucasi), keeping it updated and resolve any issues
Reconciliations & Period End Reporting:
1. Download online bank statements, code and post bank transactions
2. Monitor and reconcile the school’s debtors and creditors, ensuring any issues are dealt with in a timely manner
3. Monitor and reconcile the Governor Fund and School Fund bank accounts
4. Arrange banking including counting cash/cheques, reconciling to Tucasi and making trips to the bank as required
5. Code, post and reconcile the petty cash
6. Update and maintain the Gift Aid Register for annual submission.
7. Support the Finance Manager & Business Manager in preparing month end accounts by ensuring period end procedures are completed in an efficient and timely manner
General Duties in support of the Finance Manager:
1. Daily monitoring and managing communications within the Finance inbox, liaising with the Finance Manager, Business Manager, wider school and Trust community and suppliers as appropriate
2. Handle and resolve telephone, email or in person enquiries from parents, suppliers or colleagues across the school
3. Produce a range of financial data and reports as required for the Finance Manager
4. Support the Finance Manager & Business Manager in preparing month end accounts by ensuring period end procedures are processed in an efficient and timely manner
5. Assist the Finance Manager with any ad-hoc duties as and when required
6. Compliance with School and Trust financial policies and procedures.
Other: The position is based within a busy school which is split across two sites. The post holder will also be expected to perform general administrative functions as reasonably requested by the Finance Manager, Business Manager or member of School Leadership team; some of which are listed below:
1. Assist with arrangements for school trips, visits and events
2. Produce lists, information and data as requested by staff or external agencies
3. Provide general administrative support to the school as required
Pastoral Care:
Report to the nearest member of teaching staff, incidents which are seen or reported regarding students’ welfare.
Continuing Professional Development:
1. Take responsibility for personal professional development, in conjunction with the line manager, which may lead to improvements in the day-to-day running of the school
2. Undertake any necessary professional development as identified in the School Improvement Plan taking full advantage of any relevant training and development available.
This School is committed to safeguarding and promoting the welfare of children, young people and vulnerable adults and expects all staff and volunteers to share this commitment. The Successful applicant will be required to undertake an enhanced check via the Disclosure and Barring Service.
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