Job Title: Executive PA/Business Manager - Health Tech Start Up
Our client, a Healthcare Tech start-up with excellent funding, is seeking an exceptional Executive PA/Business Manager to provide comprehensive support to their Executive Team, overseeing the day-to-day financial and operational activities of the company. The ideal candidate will be a highly motivated, discreet, and resourceful individual with a proven track record of supporting senior executives and managing business operations in fast-paced environments. You will be a trusted gatekeeper and an integral part of the leadership team, ensuring the smooth and efficient running of the business.
Key Responsibilities:
* Financial Management:
o Manage day-to-day finances, including bookkeeping, invoicing, and processing payments.
o Manage payroll processes using accounting software.
o Process and reconcile expenses, ensuring accuracy and adherence to company policies.
o Assist in budget preparation.
o Generate financial reports.
* Diary Management: Proactively manage complex and ever-changing diaries, scheduling appointments and meetings across multiple time zones.
* Travel and Logistics: Arrange domestic and international travel, including flights, accommodation, visas, and itineraries, ensuring seamless and efficient travel.
* Communication Management: Act as the first point of contact, screening calls, emails, and correspondence, and responding appropriately and professionally.
* Meeting Preparation: Prepare agendas, presentations, and meeting materials, ensuring the Executive Team is fully briefed and prepared for all engagements.
Document Control & Compliance:
* Track and maintain crucial documents related to quality, regulatory compliance, and other business requirements.
* Ensure documents are properly organized and updated.
* Assist with the preparation of documentation for audits.
* Project Support: Assist with ad-hoc projects and research tasks, providing timely and accurate information.
* Confidentiality and Discretion: Handle sensitive and confidential information with the utmost discretion and professionalism.
* Relationship Management: Build and maintain strong relationships with internal and external stakeholders, including clients, investors, and partners.
* Event Coordination: Organise and coordinate events, conferences, and meetings, ensuring smooth and successful execution.
Requirements:
* Proven experience as a Business Manager or Executive PA with significant financial management responsibilities, ideally within a fast-paced technology or healthcare environment.
* Strong understanding of basic accounting principles and financial processes.
* Experience with accounting software (e.g., Xero, QuickBooks).
* Exceptional organisational and time management skills, with the ability to prioritise and manage multiple tasks simultaneously.
* Excellent communication and interpersonal skills, with the ability to build rapport and influence at all levels.
* Strong IT skills, including proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
* Ability to work independently and proactively, with a high degree of initiative and problem-solving skills.
* Excellent attention to detail.
* Ability to maintain confidentiality and handle sensitive information.
* Experience in managing complex travel arrangements.
* A proactive and adaptable approach, with a willingness to go the extra mile.
Desirable:
* A genuine interest in technology/healthcare.
* Experience with document control.
* Knowledge of regulatory compliance.
Work Arrangements:
* Location: Taunton.
* Working Style: Hybrid working arrangement with a regular requirement to be onsite in Taunton.
* Hours: 25-30 per week.
Salary:
£50k pa pro rata depending on hours worked.
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