Job summary Mid Yorkshire NHS Teaching Hospital Trust (MYTHT) are recruiting for a PFI Hard FM Services Manager to join its PFI Monitoring team based at Pinderfields Hospital and Pontefract General Infirmary. As PFI Hard FM Services Manager, you will report directly to the Head of PFI Contract Management & Performance and will work closely with a broad variety of colleagues within the Trusts Infrastructure division, wider Trust stakeholders and external PFI providers to support the Trust in receiving a compliant PFI Contract. As the PFI Hard FM Services Manager for the Infrastructure Division, you will be a key member of the PFI Monitoring team, ensuring high quality services across the organisation are delivered through the PFI contract. This is a challenging yet highly rewarding role offering a chance to have a direct, positive influence on patient experience. Main duties of the job As the Trusts Hard FM monitoring specialist, your primary focus will ensure: Delivery of the PFI Hard Facilities Management (FM) Service is fully compliant with contractual obligations and industry standards. Gain assurances from a series of regular audits to ensure that Project Companys Service Provider activities are delivered to appropriate standards. Clinical functionality within the PFI Estate is supported, ensuring PFI activity is carried out in a safe and effective manner. Assist Hard FM negotiations to deliver the best Value for Money and quality Hard FM solution for the Trust through the PFI process. Assist in developing a co-ordinated PFI operational Hard FM strategy to meet the service needs of the Trust and support patient care and the environment. Lead and manage Hard FM sub-groups as required and produce service delivery outputs. About us We provide care and support to over half a million people in Wakefield and Kirklees in their homes, in community settings and across our three hospital sites at Pontefract, Dewsbury and Pinderfields (in Wakefield). Always striving for excellence, we are at the forefront of innovation and research and we invest in teaching and the development of our workforce. We live by our values of caring, improving, being respectful and maintaining high standards. We listen and learn because we aim to make Mid Yorkshire the best place to work and the best place to receive care. We have a clear vision, and you could be part of this If you share our values and you want to make a difference to the lives of our patients and their families and carers, we would love to hear from you. Date posted 05 February 2025 Pay scheme Agenda for change Band Band 7 Salary £46,148 to £52,809 a year Contract Permanent Working pattern Full-time, Flexible working, Home or remote working Reference number C9377-INFRA0234 Job locations Stanley Hall Aberford Road Wakefield West Yorkshire WF1 4AL Job description Job responsibilities To derive a comprehensive understanding of the relevant provisions of the Project Agreement in respect to the Service Level Specification and the Payment Mechanism Responsible for ensuring the Project Company (Project Co) deliver the Hard Facilities Management services to the required service specification standards which includes but is not limited to the Law/Statue (Acts and Regulations) British Standards, HTMs, HBNs, HGNs, good working practices etc. Ensuring that the Trusts Hard Facilities Management Service risk exposure is appraised and minimised Attend monthly Hard Facilities Management Service audits with Project Co and their designated Service Provider Representative, and collate all audit findings in consultation with the Trusts PFI Audit and Validation Manager and deputise for Head of PFI Contract Performance Manager in their absence As and when required, chair, lead and attend Hard Facilities Management Meetings and other governance meetings as required Understand and assess the operational and commercial risks arising from the implementation of revised NHS national policies, including documentation from NHS Estates in respect to the Hard Facilities Management Service delivery standards Maintain an up to date PFI Hard Facilities Management Service Risk Register in compliance with the Trusts Risk Management procedures Collate, as part of a team and put into place effective procedures for the administration of Small Work Requests (SWRs) and Variation Enquires (VETs). This will facilitate each Division and Corporate Department. This initiative needs to be supported by quarterly audit protocol, which is to be agreed with Trust Internal Audit and undertaken by the post holder to ensure that a 5% check of SWRs and VETs are completed Undertake planned and unannounced site visit/audits of the Hard Facilities Management Service both within and outside normal workings hours as agreed by the post holders line manager; and will expected to audit inaccessible areas, for example plant rooms, confined space areas Responsibility for clarifying and evaluating the provision of information in response to clarification or information requests from Project Co and Trust Officers The post holder is required to develop and maintain a personal development plan in order to determine the skills and training necessary to deliver the project To develop skills and standards as required by the needs of the post The post holder is required to maintain a good understanding of PFI market issues relating to Hard Facilities Management Services and attend other PFI Consort Consortia meetings with other NHS Hard Facilities Management Trust Representatives The post holder is required to effectively manage the use of external advisers time were applicable Contribute to negotiations relating to Service Failure and Quality Failure Events within the post holders delegated authority level The post holder is required to work unsupervised and engage original thought processes in most aspects of the role Frequently prioritise workload to respond to changing requirements and be flexible in the approach to all work undertaken; and will need to plan and co-ordinate their workload in according with agreed monitoring programs To effectively contribute to any future development plans of revised Hard Facilities Management Service standards, whereby the risk and commercial profile would need to be quantified prior to agreeing any revised Service Level Specifications and/or Payment Mechanism amendments The post holder will aid the Trusts Finance Department during the monthly verification exercise of the Service Failure and Quality Failure Events that support the Payment Mechanism; and aid the Trust in recuperating expenditure against the unitary payment mechanism Liaise with the Trust PFI Facilities Management and Planning Manager in respect to joint performance monthly audit meetings, and monthly Service Liaison Committee Meetings Liaison with the Planning and Operational FM Managers to ensure strategic fit with the Trusts clinical objectives Assist in the provision of information to various stakeholders internally and externally, including Trust Board, CCGs, National NHS Trust Development Agency and DoH Ensure that effective audit trails are developed, maintained and reviewed to support any change to Output Specifications or any other documentation Plan and organise meetings to enable deadlines of aspects of the project work are met, including formalising agendas, meeting notes and subsequent action planning Liaison within outside agencies i.e External Advisors, NHS Estates, Educational establishment To liaise, provide reports, respond to information requests and exchange information with: o Staff at all levels and across all disciplines on a daily basis o Senior Staff and Directors from the Trust and the local health economy o External Advisers. o Trust and National Auditors as required Interpret complex data into a user-friendly format for the end user to understand on complex and technical issues To be responsible for the post holders own area of work and equipment used, including IT equipment and presentation aids To maintain good professional relationships with client representatives and other team members To build, maintain and develop effective communication networks and working relationships with key personnel inside and outside the organisation, across professional boundaries The post holder will supervise contractors (where necessary) to ensure compliance with the Law/Statue (Acts and Regulations) British Standards, HTMs, HBNs, HGNs, good working practices etc as incorporated in the Project Agreement The post holder will have the knowledge to support (when necessary eg emergency situation) works and will need the dexterity and skill required to carry out this task Job description Job responsibilities To derive a comprehensive understanding of the relevant provisions of the Project Agreement in respect to the Service Level Specification and the Payment Mechanism Responsible for ensuring the Project Company (Project Co) deliver the Hard Facilities Management services to the required service specification standards which includes but is not limited to the Law/Statue (Acts and Regulations) British Standards, HTMs, HBNs, HGNs, good working practices etc. Ensuring that the Trusts Hard Facilities Management Service risk exposure is appraised and minimised Attend monthly Hard Facilities Management Service audits with Project Co and their designated Service Provider Representative, and collate all audit findings in consultation with the Trusts PFI Audit and Validation Manager and deputise for Head of PFI Contract Performance Manager in their absence As and when required, chair, lead and attend Hard Facilities Management Meetings and other governance meetings as required Understand and assess the operational and commercial risks arising from the implementation of revised NHS national policies, including documentation from NHS Estates in respect to the Hard Facilities Management Service delivery standards Maintain an up to date PFI Hard Facilities Management Service Risk Register in compliance with the Trusts Risk Management procedures Collate, as part of a team and put into place effective procedures for the administration of Small Work Requests (SWRs) and Variation Enquires (VETs). This will facilitate each Division and Corporate Department. This initiative needs to be supported by quarterly audit protocol, which is to be agreed with Trust Internal Audit and undertaken by the post holder to ensure that a 5% check of SWRs and VETs are completed Undertake planned and unannounced site visit/audits of the Hard Facilities Management Service both within and outside normal workings hours as agreed by the post holders line manager; and will expected to audit inaccessible areas, for example plant rooms, confined space areas Responsibility for clarifying and evaluating the provision of information in response to clarification or information requests from Project Co and Trust Officers The post holder is required to develop and maintain a personal development plan in order to determine the skills and training necessary to deliver the project To develop skills and standards as required by the needs of the post The post holder is required to maintain a good understanding of PFI market issues relating to Hard Facilities Management Services and attend other PFI Consort Consortia meetings with other NHS Hard Facilities Management Trust Representatives The post holder is required to effectively manage the use of external advisers time were applicable Contribute to negotiations relating to Service Failure and Quality Failure Events within the post holders delegated authority level The post holder is required to work unsupervised and engage original thought processes in most aspects of the role Frequently prioritise workload to respond to changing requirements and be flexible in the approach to all work undertaken; and will need to plan and co-ordinate their workload in according with agreed monitoring programs To effectively contribute to any future development plans of revised Hard Facilities Management Service standards, whereby the risk and commercial profile would need to be quantified prior to agreeing any revised Service Level Specifications and/or Payment Mechanism amendments The post holder will aid the Trusts Finance Department during the monthly verification exercise of the Service Failure and Quality Failure Events that support the Payment Mechanism; and aid the Trust in recuperating expenditure against the unitary payment mechanism Liaise with the Trust PFI Facilities Management and Planning Manager in respect to joint performance monthly audit meetings, and monthly Service Liaison Committee Meetings Liaison with the Planning and Operational FM Managers to ensure strategic fit with the Trusts clinical objectives Assist in the provision of information to various stakeholders internally and externally, including Trust Board, CCGs, National NHS Trust Development Agency and DoH Ensure that effective audit trails are developed, maintained and reviewed to support any change to Output Specifications or any other documentation Plan and organise meetings to enable deadlines of aspects of the project work are met, including formalising agendas, meeting notes and subsequent action planning Liaison within outside agencies i.e External Advisors, NHS Estates, Educational establishment To liaise, provide reports, respond to information requests and exchange information with: o Staff at all levels and across all disciplines on a daily basis o Senior Staff and Directors from the Trust and the local health economy o External Advisers. o Trust and National Auditors as required Interpret complex data into a user-friendly format for the end user to understand on complex and technical issues To be responsible for the post holders own area of work and equipment used, including IT equipment and presentation aids To maintain good professional relationships with client representatives and other team members To build, maintain and develop effective communication networks and working relationships with key personnel inside and outside the organisation, across professional boundaries The post holder will supervise contractors (where necessary) to ensure compliance with the Law/Statue (Acts and Regulations) British Standards, HTMs, HBNs, HGNs, good working practices etc as incorporated in the Project Agreement The post holder will have the knowledge to support (when necessary eg emergency situation) works and will need the dexterity and skill required to carry out this task Person Specification Qualifications Essential A Degree Level qualification or equivalent experience HND/HNC in Mechanical or Electrical Engineering Demonstrable senior estates management experience equivalent to Masters Level Desirable Registration with the Engineering Council at I Eng or C Eng Possess or be prepared to study for L3 management qualification Experience Essential Demonstrable senior management experience of working within a large Estates Function with the ability to work confidently and effectively with staff from all levels An Estates Management background in large organisations- Public / Private / NHS Desirable Experience in developing/implementing and reviewing policy/guidance Previous experience in a large acute hospital Previous experience of contributing to operational decision making Knowledge and Awareness Essential In-depth knowledge of Hard FM Management in the NHS Knowledge of NHS Estates Management Systems and Processes Knowledge of NHS Estates Management Audit Systems and Processes A broad of knowledge of NHS Technical Standards and associated guidance Awareness of own limitations Desirable Knowledge of Hard FM PFI Concession Management in the NHS Knowledge of PFI Estates Management Systems and Processes Knowledge of PFI Estates Management Audit Systems and Processes Experience in management of change Personal Attributes Essential Positive, confident attitude and able to work to tight deadlines and unpredictable work loads Enthusiastic and resilient team player, who is forward thinking, objective and assertive, who works with drive and persistence A self motivator who possesses the ability to develop and build an effective team Skills & Abilities Essential The post holder must have the ability to work on own initiate Effective interpersonal, influencing, and negotiation skills The post holder must be able to analyse, collate data from a variety of sources and produce formal reports for presentation to various audience groups Able to understand and describe to non-technical staff groups complicated technical aspects of Estates Management performance requirements and specifications Able to build and maintain strong working relationships Proficiency in the Microsoft Office Suite of Programmes and Facilities/Estates Management Information Systems FMIS Estates Information Management Systems Able to chair and / or facilitate meetings Desirable Able to produce business/forward plans to ensure that the Trust meets all due diligence obligations in relation to the PFI Hard FM Service Agreements Other Essential Ability to satisfy Occupational Health screening Adaptable and flexible according to the demands of the service Understanding of the need to maintain confidentiality Experienced in flexible working Person Specification Qualifications Essential A Degree Level qualification or equivalent experience HND/HNC in Mechanical or Electrical Engineering Demonstrable senior estates management experience equivalent to Masters Level Desirable Registration with the Engineering Council at I Eng or C Eng Possess or be prepared to study for L3 management qualification Experience Essential Demonstrable senior management experience of working within a large Estates Function with the ability to work confidently and effectively with staff from all levels An Estates Management background in large organisations- Public / Private / NHS Desirable Experience in developing/implementing and reviewing policy/guidance Previous experience in a large acute hospital Previous experience of contributing to operational decision making Knowledge and Awareness Essential In-depth knowledge of Hard FM Management in the NHS Knowledge of NHS Estates Management Systems and Processes Knowledge of NHS Estates Management Audit Systems and Processes A broad of knowledge of NHS Technical Standards and associated guidance Awareness of own limitations Desirable Knowledge of Hard FM PFI Concession Management in the NHS Knowledge of PFI Estates Management Systems and Processes Knowledge of PFI Estates Management Audit Systems and Processes Experience in management of change Personal Attributes Essential Positive, confident attitude and able to work to tight deadlines and unpredictable work loads Enthusiastic and resilient team player, who is forward thinking, objective and assertive, who works with drive and persistence A self motivator who possesses the ability to develop and build an effective team Skills & Abilities Essential The post holder must have the ability to work on own initiate Effective interpersonal, influencing, and negotiation skills The post holder must be able to analyse, collate data from a variety of sources and produce formal reports for presentation to various audience groups Able to understand and describe to non-technical staff groups complicated technical aspects of Estates Management performance requirements and specifications Able to build and maintain strong working relationships Proficiency in the Microsoft Office Suite of Programmes and Facilities/Estates Management Information Systems FMIS Estates Information Management Systems Able to chair and / or facilitate meetings Desirable Able to produce business/forward plans to ensure that the Trust meets all due diligence obligations in relation to the PFI Hard FM Service Agreements Other Essential Ability to satisfy Occupational Health screening Adaptable and flexible according to the demands of the service Understanding of the need to maintain confidentiality Experienced in flexible working Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name The Mid Yorkshire Teaching NHS Trust Address Stanley Hall Aberford Road Wakefield West Yorkshire WF1 4AL Employer's website https://www.midyorks.nhs.uk/ (Opens in a new tab)