Join to apply for the Receptionist / Administrator (Full-time) role at Lisburn Enterprise Organisation.
Job Title: Receptionist / Administrator (Full-time)
Reporting to: Chief Executive
Location: Lisburn Enterprise Organisation, 6 Enterprise Crescent, Ballinderry Road, Lisburn BT28 2BP
Main Function of Job: The main purpose of this job is to provide an efficient and professional reception for Lisburn Enterprise Organisation and to provide general administrative support to internal and external clients.
Main Tasks and Duties:
1. Telephone System: Operate LEO's switchboard; receiving and transferring telephone calls, announcing callers, taking brief messages and passing these on to both internal and external virtual office clients.
2. Reception: Greet and welcome visitors to the Centre, handle requests for information, direct visitors to appropriate locations and inform the relevant member of staff of their arrival.
3. Mail: Sort and distribute incoming mail / parcels for staff, licensees and other clients, informing them where appropriate.
4. Meetings and Room Hire: Provide logistical support to meetings held by internal staff or external clients.
5. Marketing & Promotion: Marketing and promotion of LEO conference facilities and virtual office services via social media and other online and offline media.
6. Office Supplies: Provide office supplies for staff and maintain adequate stocks.
7. Secretarial & Administration: Provide a range of services for internal and external clients.
8. Programme Administration: Provide administration in support of programmes and Business Advisers.
9. Any other duties as may be reasonably required from time to time by the Chief Executive.
Hours of Work: Monday to Friday, 9am - 5pm with 45-minute unpaid lunch break.
Transport: This job may very rarely entail travelling and therefore applicants should have access to a means of transport that will enable them to effectively undertake this role.
Salary: £26,500 per annum
Benefits: 3% contributory pension, 20 days annual leave (increasing to 22 days with 5 years of service) in addition to a minimum of 10 customary holidays observed by the Organisation.
Personnel Specification:
The role will involve working closely in a team environment, so good communication skills and a can-do attitude would be very beneficial. This role would suit a self-starter who is enthusiastic, confident, and happy to learn new skills.
Essential:
1. A minimum of GCSE level of education (or equivalent), with qualifications in English and Maths grades A-C.
2. At least 1 year experience of working within an office environment and front of house.
3. Good written and verbal communication skills.
4. Computer literate, with keyboard skills and experience of word-processing (Microsoft Word) and email (MS Outlook).
5. Strong organisational skills with the ability to work on own initiative.
6. Smart and business-like appearance.
Desirable:
1. Relevant Business Administration qualification.
2. Experience in maintaining Management Information Systems.
3. Customer service or Sales / Marketing experience.
4. Experience in the use of social media.
To apply for this position please upload your CV along with a Covering letter detailing your experience. Closing date Thursday 20th March 2025.
Seniority level
* Entry level
Employment type
* Full-time
Job function
* Administrative
* Industries: Business Consulting and Services
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