PURPOSE OF THE JOB:
This is a fixed-term contract position for 12 months, covering maternity leave. The successful candidate will be responsible for ensuring continuity of service and support to the purchasing function during this period.
As this is a temporary role, the candidate should demonstrate the ability to quickly integrate into the team and get up to speed with existing processes and systems.
Handover Period:
1. The role will involve a handover period, during which the successful candidate will be trained on current workflows and procedures to ensure a smooth transition.
End-of-Term Handover:
1. Towards the end of the contract, the candidate will be expected to hand over duties and ensure smooth knowledge transfer to the returning team member or a new hire.
DURATION & FLEXIBILITY:
1. Contract Duration: 12-month fixed-term contract (maternity leave cover).
2. Flexible Start Date: Ideally, candidates should be able to start as soon as possible to allow for a handover period.
PRINCIPAL DUTIES AND RESPONSIBILITIES - PURCHASING:
1. Use ERP system to review buyer workbench daily.
2. Raising, maintaining and expediting Purchase Orders daily (stock and non-stock) as necessary.
3. Prepare pricing quotes for design, sales, interco and incoming freight.
4. Visit suppliers and maintain relationships.
5. Maintaining part parameters, stocking levels, price lists etc on ERP system.
6. Notify and mitigate cost increases where possible.
7. Creating of part numbers using the ERP System, as necessary.
8. Prepare and review suppliers KPI’s to improve delivery performance and stock valuation / availability.
9. Reviewing and maintaining departmental training resources.
This is not intended as a complete or definitive statement of all duties or responsibilities of the job but as a record of the principal elements.
KEY PERFORMANCE CRITERIA:
1. Ensure KPI Targets are adhered to.
PROFESSIONAL/VOCATIONAL QUALIFICATIONS OR SPECIFIC EXPERIENCE REQUIRED:
1. Previous experience of working within a purchasing administration role.
2. Looking to study CIPS.
3. Good knowledge of Word, Excel and Outlook.
4. Knowledge of ERP systems required and Epicor an advantage.
5. Basic understanding of engineering drawings an advantage.
PERSON SPECIFICATION:
1. Confident with the ability to communicate with people at all levels with the Company and within its customer/supplier base.
2. Strong administration skills and attention to detail.
3. Excellent diplomatic communication skills.
4. Ability to multi-task in a demanding / changing environment.
5. Proactive, professional and committed to providing first-class customer service.
6. A positive “can-do” attitude, enthusiastic, hardworking, driven and a team player.
SUPPLEMENTARY INFORMATION:
1. Confidentiality: To respect information obtained in the course of professional practice and refrain from disclosing such information without the consent of the employee/customer, or person entitled to act on his/her behalf, except where disclosure is required by law or by the order of a court, or is necessary in the public interest. Breaches of confidence will result in disciplinary action, which may involve dismissal.
2. Data Protection: If required to do so, to obtain, process and/or use information held on computer in a fair and lawful way. To hold data only for the specific registered purposes and not to use or disclose it in any way incompatible with such purpose.
3. Equal Opportunities: It is the aim of the company to ensure that no job applicant or employee receives less favorable treatment irrespective of sex, marital status, race, colour, nationality, ethnic or national origin, religion, age, disability, social background or sexual orientation and/or HIV status is not placed at a disadvantage by conditions or requirements which cannot be shown to be justifiable.
4. Health and Safety: All Employees must be aware of the responsibilities placed upon them under the Health and Safety at Work Act 1974, to ensure that the agreed safety procedures are carried out to maintain a safe environment for all employees and visitors.
5. No Smoking Policy: All company offices are smoke-free environments. All main entrances to the buildings are also smoke-free areas. Staff should only smoke in the designated area and use containers supplied for extinguishing cigarettes.
6. Review: This Job Description reflects the present/immediate requirements of the job. As the Company develops and restructures in the future, so the Job Description will also be reviewed and be subject to amendment in consultation with the job holder.
Job Types: Full-time, Temporary, Fixed term contract
Contract length: 12 months
Pay: £23,000.00-£25,500.00 per year
Benefits:
* On-site parking
Schedule:
* Day shift
* Monday to Friday
Work Location: In person
Expected start date: 03/02/2025
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