Job summary We are looking for Band 3 Recruitment Services Officers to support the NLPSS hiring and Medical & Dental rotations teams during the busy period of trainee doctors' rotations. Roles will either be based in one team or split across both teams. The medical & dental rotations team manages the administration of the doctor's training rotations for six trusts within NLPSS. Duties include issuing offer/contracts to trainees, completing changes on ESR and responding to queries. The hiring team are responsible for hiring new starters onto ESR system for payroll purposes and entering pre-employment check details. You'll be part of a team responsible for keeping our ESR system accurate and up to date for some of the largest NHS Trusts in London. Please note that the roles are based in Enfield, Civic Centre EN1 3ES. You will be expected to work full time in the office initially during training, and then moving to home working for 2 days per week (as per team leaders sign off). The interviews will take place at this site. The post will be fixed term for 6 months. We are aiming for a start date of the beginning of May 2025 until the end of October 2025, subject to pre-employment clearances. Main duties of the job What we're looking for: o Excellent attention to detail with high accuracy o Experience of data entry, systems and Microsoft applications o Exceptional organisational skills o Strong communication abilities o A genuine passion for supporting our staff in the NHS The post holder will provide a high quality, responsive, streamlined service to managers and employees within the trust which includes: Data Entry (Both numeric and non-numeric) into ESR system Ensuring that Managers and Employees are provided an accurate and quality service. Ensuring that all administrative KPI's are adhered to. Working within the policies and procedures, ensuring that audit requirements are met at all times and deadlines are strictly adhered to. Appropriate application of Data Protection rules. About us North London Partners Shared Service s are hosted by Royal Free London NHS Foundation Trust. Staff members who join North London Partners Shared Services from another NHS organisation enjoy continuity of NHS employment. We have shared values, grounded in respect for one another. We focus on providing cost effective, outcome focused services, streamlining processes and encouraging growth, with a culture of accountability where all ideas are welcomed. We take pride in our staff, providing learning and development opportunities so we can all be a part of our mission: better quality services, digitally enabled, designed around the user experience, freeing time to care. Benefits Be part of an exciting new future for one the leading NHS shared service centre in the country. Excellent career development and training opportunities. An opportunity to learn from industry-wide best practice organisations For further information, please visit our website:https://www.northlondonsharedservices.nhs.uk Date posted 19 February 2025 Pay scheme Agenda for change Band Band 3 Salary £28,622 to £30,225 a year per annum inclusive of Outer London HCAS Contract Fixed term Duration 6 months Working pattern Full-time Reference number 391-RFL-7010522 Job locations Enfield Civic Centre Silver Street London EN1 3XA Job description Job responsibilities The main duties for the NLPSS recruitment service as a whole are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role. Due to the high number of applications that are received for some posts, we reserve the right to close any vacancies before the stated closing date. Therefore, please ensure you apply without delay if you wish to be considered for this role. Job description Job responsibilities The main duties for the NLPSS recruitment service as a whole are described in detail in the job description and person specification document, that is attached to this vacancy. Please ensure to read through to further your understanding of the role. Due to the high number of applications that are received for some posts, we reserve the right to close any vacancies before the stated closing date. Therefore, please ensure you apply without delay if you wish to be considered for this role. Person Specification Experience Essential Relevant and significant clerical/administrative experience in a busy office. Experience of working within a customer focused environment /customer service skills Demonstrable understanding of and commitment to equal opportunities, health and safety and data protection. Experience of managing a varied workload, often under pressure. Experience of maintaining computer and manual records accurately. Experience of Excellent attention to detail Desirable Knowledge of employment legislation Experience of working within a high-volume workload setting Experience of working within the public sector or NHS. Experience of using ESR systems Skills Essential Ability to use Microsoft Office packages (especially Excel) Confident working with people at all levels, internal or external to the organisation. High level of written communication Ability to use initiative Knows when to escalate Qualifications Essential Qualifications at either GCSE, A-Level or Higher National diploma in a relevant subject or equivalent experience. Person Specification Experience Essential Relevant and significant clerical/administrative experience in a busy office. Experience of working within a customer focused environment /customer service skills Demonstrable understanding of and commitment to equal opportunities, health and safety and data protection. Experience of managing a varied workload, often under pressure. Experience of maintaining computer and manual records accurately. Experience of Excellent attention to detail Desirable Knowledge of employment legislation Experience of working within a high-volume workload setting Experience of working within the public sector or NHS. Experience of using ESR systems Skills Essential Ability to use Microsoft Office packages (especially Excel) Confident working with people at all levels, internal or external to the organisation. High level of written communication Ability to use initiative Knows when to escalate Qualifications Essential Qualifications at either GCSE, A-Level or Higher National diploma in a relevant subject or equivalent experience. Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name North London Partners Shared Service Address Enfield Civic Centre Silver Street London EN1 3XA Employer's website http://jobs.royalfree.nhs.uk/select_sector (Opens in a new tab)