Administrative Assistant to the Office of the Provost and Faculty Development
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Position Summary
Provide high-level administrative support for the Office of the Provost, including Faculty Development, including maintaining systems to advance productivity, managing calendars (including scheduling and prioritization of appointments), managing departmental e-mail accounts, greeting visitors, answering phone and e-mail queries, and addressing routine questions.
Minimum Qualifications
Education Required: Associate’s degree or equivalent experience.
Education Preferred: Bachelor’s Degree.
Experience Required: Two to three years of administrative support/project management experience.
Experience Preferred: At least one year of experience in higher education.
Skills and Characteristics Required for Position
1. Excellent organizational and time management skills, including demonstrated commitment to accuracy and rigorous attention to detail.
2. Professional-level verbal and written communication skills, including ability to communicate effectively with internal and external constituencies.
3. Ability to effectively manage projects, including a strong capacity to prioritize responsibilities, advance multiple projects concurrently and independently, and manage deadlines.
4. Demonstrated skill in creating and editing documents, spreadsheets, presentations, and reports.
5. Ability to develop and manage budgets.
6. Strong technological proficiency, including the ability to use Microsoft Office software (Word, Excel, PowerPoint, Teams), Qualtrics, web design and learning management systems.
7. Ability to build relationships of trust within and across departments, including a demonstrated commitment to engage a diverse community.
8. Ability to handle highly confidential information with discretion.
Special Working Conditions
The hours for this position may vary outside standard business hours and may require occasional flexibility from the usual schedule.
Primary Duties
1. Administrative Support: Provide general support for all aspects of the Offices of the Provost and Faculty Development including acting as the general receptionist, maintaining the office suite, ordering supplies, handling mail, composing correspondence, monitoring the Office of the Provost and Faculty Development email accounts, editing and proofreading documents, maintaining office files and personnel lists.
2. Coordinate travel arrangements and itineraries for staff and guests as needed.
3. Edit and refine websites.
4. Manage the renewals and payments of Provost area and Faculty Development operating contracts and subscriptions and provide OneSource and P-Card support as needed.
5. Maintain a well-organized and accessible digital filing system.
1. Event Management and Support: Advertisements, space reservations, refreshments, guest travel/lodging, communications, presentations, and payments.
1. Committee Support: Agendas, scheduling, communications, Canvas site maintenance, collecting proposals and related documents, attendance and minute taking as needed.
1. Faculty Programs and Specialized Support: Coordinate the maintenance of TT&P files including retrieval of student evaluations from Anthology, insertion of all materials into electronic files, correspondence with faculty and tracking of file status.
Secondary Duties
Other duties as assigned.
Posting Date
01/22/2025
Application Deadline
Diversity: Messiah University’s commitment to diversity and inclusive excellence draws inspiration from its mission “to educate men and women toward maturity of intellect, character and Christian faith in preparation for lives of service, leadership and reconciliation in church and society.” Candidates should clearly articulate why diversity and inclusive excellence matter to them as persons of faith as well as in their profession.
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