Job summary 22.5 hours per week We are seeking a flexible individual to join the Childrens Universal administration Service. Your role will be to support the provision of an efficient and comprehensive administrative support to the Child health and Rotherham Childrens Public Health Nursing Service. You should be able to communicate with staff at all levels, as well as members of the public with confidence and initiative. You will require good organisational skills and the ability to work as part of a team. Familiarity of working within an office environment would be a distinct advantage. The Children & Young Peoples Health Directorate is committed to the personal and professional development of the successful candidate. Further information can be obtained by contacting Anne Pudge, Admin Team Leader, on (01709) 423317 Main duties of the job To supervise the Clerical Assistants within the team, and manage the work flows and priorities, within the department To run the Immunisation and Vaccination scheduling service, provided to GP practices, ensuring the scheduling is done timely. Also to ensure that changes to Childhood immunisations are reflected in the scheduling. Reporting of any serious anomalies to the Admin Team Leader. To maintain records on annual leave, time sheets, and study leave. To carry out PDRs with line managed staff. Also to ensure that admin staff rotas are produced to ensure minimum staffing levels are maintained, at all times. Oversee the ordering of stationery and other items which may be needed for community services. To attend and contribute to regular staff meetings for CHIS and 0-19 managers and produce minutes of meetings, as required Maintain procedure manuals (SOPs) for all areas of the department, and update as required. Ensure that all staff are provided with training, both MAST and job specific training, and that records are updated To ensure that daily, weekly and monthly returns are completed, both for internal and external reporting (ie GPs and Public Health colleagues) To ensure that the child health assistants accurately recall children for statutory developmental assessments both within the Health Visiting and School Nursing service, following guidance provided by Service Manager / CSMs. About us The Rotherham NHS Foundation Trust (TRFT) is a combined acute and community Trust serving our local population of around 270,000 people. Our vision is to always act the right way and be proud to provide exceptional healthcare to the communities of Rotherham. As a Trust we are on a journey to excellence and our people and culture are at the heart of everything we do for patients. In the latest NHS Staff Survey, we are the second most improved Trust in England for would you recommend the Trust as a place to work?, and were one of the most improved for staff engagement overall. But dont just take our word for it each year hundreds of colleagues receive nominations for our Excellence and Proud awards, showcasing our brilliant people and recognising their achievements. Our people make a difference to the lives of patients every day and we are proud of the improvements we are making. All of our 5,100 colleagues are key to our improvement journey, and we are continuing to improve our services by upholding the Trusts values of Ambitious, Caring and Together. If you are passionate about making a difference, then please apply to join us on our journey to excellence. Date posted 18 February 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year Pro rata/per annum Contract Permanent Working pattern Part-time, Flexible working Reference number C9165-25-01-102 Job locations Rotherham Community Health Centre Greasbrough Road Rotherham South Yorkshire S60 1RY Job description Job responsibilities Please see attached the job description and person specification for the full details about the role and the responsibilities. Job description Job responsibilities Please see attached the job description and person specification for the full details about the role and the responsibilities. Person Specification Knowledge Essential Good working knowledge of IT Understanding of large organisation and an ability to communicate and network Desirable Knowledge of SystmOne / Meditech. Knowledge of the NHS and systems within it Qualifications Essential BTEC / NVQ 2 or equivalent level of knowledge in Business Admin or related Studies Typing skills or Data entry qualification or experience Experience Essential Previous experience of problem solving, allocation of workstreams, data validation Desirable NHS experience Person Specification Knowledge Essential Good working knowledge of IT Understanding of large organisation and an ability to communicate and network Desirable Knowledge of SystmOne / Meditech. Knowledge of the NHS and systems within it Qualifications Essential BTEC / NVQ 2 or equivalent level of knowledge in Business Admin or related Studies Typing skills or Data entry qualification or experience Experience Essential Previous experience of problem solving, allocation of workstreams, data validation Desirable NHS experience Employer details Employer name The Rotherham NHS Foundation Trust Address Rotherham Community Health Centre Greasbrough Road Rotherham South Yorkshire S60 1RY Employer's website https://www.therotherhamft.nhs.uk/ (Opens in a new tab)