Your Responsibilities To provide administrative duties to support the Facilities Department including liaising with service providers, suppliers and internal staff. To arrange works and maintenance tasks with service providers. To keep all records up to date including the Service Provider database and PPM schedule. Key duties Procurement of goods and services for the Facilities Department Raise requisitions for PO’s to be issued. Update associated spreadsheets Book in goods and services liaising with the Accounts Department Arrange service provider planned maintenance visits and call outs. Booking in service provider engineers with Site Support. Liaise with local managers and staff. Update associated spreadsheets. Arrange HS&E inductions for engineers. File records and job sheets received from service providers. Update and file information on the Service Provider Database. Obtain updated information and documentation from service providers prior to expiry. Arrange training for the Facilities Department. External and internal training requirements utilising internal databases. Maintain department training records Work with ancillary software to support department needs. Obtain and update information on Contracts, Document Control, Training, Requisition, Risk Assessment/MSDS databases. Take minutes of meetings including weekly team meetings and Managers meetings. Your qualification Previous administrative experience required in a customer focused role. Good working knowledge of Word, Excel, PowerPoint. Ability to communicate clearly and concisely with staff, management, visitors and service providers. Deliver information, goods and services in a timely manager for the best interests of the customer. Can use standard applications to process, obtain and combine information such as mail merges, databases etc. Ability to work as part of a team and independently on their own initiative. Required to attend training to support the job role. Possess good literacy and typing skills Your competencies Patient Focus - We put patients at the heart of everything Integrity - We do the right thing Innovation - We look for new ways to make things better Impact - We take accountability and get things done Empathy - We care for one another and work together Your Benefits Generous annual leave entitlement Comprehensive company pension scheme Private medical cover Free annual health check Subsidised gym membership Employee discounts Further Information You will be required to provide evidence of your eligibility to work and reside in the UK, in accordance with the requirements of Section 15 of the Immigration, Asylum and Nationality Act 2006. The role that you are applying for will require you to undertake a basic/standard/enhanced Disclosure & Barring Service (DBS) check before publishing select appropriate level of DBS check.