Job summary An exciting opportunity has arisen for a driven administrator to join our busy people team to provide HR operational support for St Bartholomew's Hospital. You will also be looking to develop your HR operational knowledge further. You will work alongside a small team of HR Business Partners, HR Manager and Senior HR Advisors providing a comprehensive, high quality and responsive HR administration support to managers and staff within the hospital. The team work flexibly from home and office on a 50% split. You will be the first point of contact for the team and be able to offer basic advice on terms and conditions, HR policies and processes as well as signposting and escalating complex queries and preparing and disseminating reports on sickness, turnover, vacancies, honorary contracts, fixed term contracts, pay allowance and progression information, overpayments, NMC/GMC reminders, and employee relation cases. You will be expected to process maternity/paternity/shared adoption documents for employees and collect MATB1 forms. Visa records will need to be kept up to date, employees share code and BRP card will need to be uploaded once carrying out the ID check from January 2025 this will move to a digital system. This role is based in 1 St Martin's Le Grand, which is located opposite to the main St Bartholomew's Hospital site. Please note this advert may close early upon receiving a high volume of applications. Main duties of the job Reporting to the HR Manager for St Bartholomew's Hospital, the post holder will ensure the provision of a proactive, customer-focussed HR administrative support to the Site People team. To be responsible for the day to day running and delivery of HR administration and provide routine advice to stakeholders, referring to more senior staff where necessary. To ensure Corporate Trust People policies and procedures are translated and applied locally within operating frameworks. About us Barts Health is one of the largest NHS trusts in the country, and one of Britain's leading healthcare providers. The Barts Health group of NHS hospitals is entering an exciting new era on our improvement journey to becoming an outstanding organisation with a world-class clinical reputation. Having lifted ourselves out of special measures, we now have the impetus and breathing space to chart a fresh course in which we are continually striving to improve all our services for patients. Our vision is to be a high-performing group of NHS hospitals, renowned for excellence and innovation, and providing safe and compassionate care to our patients in east London and beyond. That means being a provider of excellent patient safety, known for delivering consistently high standards of harm-free care and always caring for patients in the right place at the right time. It also means being an outstanding place to work, in which our WeCare values and behaviours are visible to all and guide us in how we work together. We strive to live by our WeCare values and are committed to promoting inclusion, where every staff member has a sense of belonging. We value our differences and fully advocate, cultivate and support an inclusive working environment. Date posted 17 January 2025 Pay scheme Agenda for change Band Band 4 Salary £31,944 to £34,937 a year per annum inc Contract Permanent Working pattern Full-time, Flexible working Reference number 259-6941987SBH Job locations St. Bartholomew's Hospital London EC1A 7BE Job description Job responsibilities The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager. Job description Job responsibilities The full job description provides an overview of the key tasks and responsibilities of the role, and the person specification outlines the qualifications, skills, experience, and knowledge required. For both documents, please view the attachment/s below. We are dedicated to being an outstanding place to work and will work with you to get the best experience. We know flexible working is not a one size fits all and will mean something different to everyone. We are inclusive, so if you are interested in flexible working, please speak to the recruiting manager. Person Specification Qualifications Essential Certification in Human Resource Practice - CIPD Foundation qualification in HR (Level 3) or equivalent qualification or equivalent level of knowledge/experience or working towards Educated to 'A' Level standard or equivalent Experience Essential Experience of autonomous, unsupervised administration work in a busy office environment Proven experience in a complex administration function where confidentiality is essential. Relevant experience in an operational HR function Experience of providing advice to managers on HR policies Experience of taking min Desirable Generalist HR experience demonstrating competence across the range of HR functions. Track record of providing specialist HR administration to services and managers in a multi-disciplinary team environment Experience of working as an HR Administrator in the public sector or in a large complex organisation with union recognition Experience of a computerised personnel system, preferably ESR Excel experience Skills Essential Effective written and oral communication skills for a variety of formal and informal purposes Ability to cope with frequent distressing and emotional circumstances Able to influence and negotiate and persuade regarding sensitive issues Ability to cope with unpredictable and intense situations Able to input data and manipulate data Ability to use Microsoft Office to a minimum intermediate level Ability to work with unpredictable situations and under pressure and to tight deadlines with frequent interruptions Ability to self-manage and prioritise conflicting demands. Proven effective problem solving ability Desirable PowerPoint and presentation skills Advanced excel skills. Key board skills Person Specification Qualifications Essential Certification in Human Resource Practice - CIPD Foundation qualification in HR (Level 3) or equivalent qualification or equivalent level of knowledge/experience or working towards Educated to 'A' Level standard or equivalent Experience Essential Experience of autonomous, unsupervised administration work in a busy office environment Proven experience in a complex administration function where confidentiality is essential. Relevant experience in an operational HR function Experience of providing advice to managers on HR policies Experience of taking min Desirable Generalist HR experience demonstrating competence across the range of HR functions. Track record of providing specialist HR administration to services and managers in a multi-disciplinary team environment Experience of working as an HR Administrator in the public sector or in a large complex organisation with union recognition Experience of a computerised personnel system, preferably ESR Excel experience Skills Essential Effective written and oral communication skills for a variety of formal and informal purposes Ability to cope with frequent distressing and emotional circumstances Able to influence and negotiate and persuade regarding sensitive issues Ability to cope with unpredictable and intense situations Able to input data and manipulate data Ability to use Microsoft Office to a minimum intermediate level Ability to work with unpredictable situations and under pressure and to tight deadlines with frequent interruptions Ability to self-manage and prioritise conflicting demands. Proven effective problem solving ability Desirable PowerPoint and presentation skills Advanced excel skills. Key board skills Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Additional information Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Certificate of Sponsorship Applications from job seekers who require current Skilled worker sponsorship to work in the UK are welcome and will be considered alongside all other applications. For further information visit the UK Visas and Immigration website (Opens in a new tab). From 6 April 2017, skilled worker applicants, applying for entry clearance into the UK, have had to present a criminal record certificate from each country they have resided continuously or cumulatively for 12 months or more in the past 10 years. Adult dependants (over 18 years old) are also subject to this requirement. Guidance can be found here Criminal records checks for overseas applicants (Opens in a new tab). Employer details Employer name Barts Health NHS Trust Address St. Bartholomew's Hospital London EC1A 7BE Employer's website https://www.bartshealth.nhs.uk (Opens in a new tab)