Kenna Recruitment has an excellent new opportunity for an experienced Personal Assistant / Office Manager to join a Leading Principal Contractor within the construction industry out of their Head Office around the St Albans area to support their CEO and Regional Director for the business.
Overview:
The Personal Assistant will be a vital support for our Directors, helping them concentrate on growing the business, managing their time efficiently, and ensuring the company runs smoothly. This role requires a proactive, detail focused, and highly organised professional who can handle various tasks, improve communication within the organisation, and make smart choices to enhance the Directors' effectiveness.
Responsibilities and Accountabilities:
* Proactively and effectively manage the Directors' diaries, including booking meeting rooms and greeting internal and external clients where required ensuring they have adequate time for critical tasks.
* Promote and help organise extra-curricular activities (e.g. Foundation, Health & Wellbeing and Social events)
* Creating and distributing agendas and meeting minutes before and after meetings
* Draft emails, memos and any other company forms for review and subsequent distribution
* Where required, collate, format, and bind presentation packs and reports
* Coordinate events/ entertainment for the Directors and in some cases the wider team
* Maintain a well-structured filing system and assist others with implementing best practise
* Collate and submit expense claims for the Directors as required
* Monitor, filter, and respond to emails on behalf of Directors, ensuring timely and appropriate communication.
* Attend and contribute to monthly Admin meetings and subsequent actioning of any items raised
* Serve as a central point of contact between Directors and internal/external parties, maintaining professional and effective communication.
Technical Competencies:
* Experience working in an administrative role, or able to demonstrate a desire to do so
* Excellent organisation skills and the ability to proactively assist with others’ organisation
* Experience with diary management
* Excellent communication skills, both verbal and written
* Willingness to develop an understanding of how the wider business operates
What are we looking for?
* Advanced technical skills across all Microsoft packages including Windows, Outlook, PowerPoint, and Excel.
* Educated to minimum A Level or equivalent in a business-related discipline.
* To thrive in our business, you should share our passion for the project at hand and enjoy working in an inclusive and hardworking team environment.
* Office based or on-site experience within the construction industry.
* Discretion & confidentiality are a must
* Experience working in a fast paced environment
What can we offer you:
* Salary up to £40,000
* Annual bonus
* Contributory pension scheme
* 26 days annual leave plus bank holidays
* Private healthcare
* Life assurance
* Flexible working hours
* Employee discounts and benefits plus more…
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