Job Description
Job Title:
Corporate Services Specialist (Company Secretary experience is an advantage)
Reporting to:
Manager of London Operations
Salary:
Commensurate with qualifications/ experience
Job type:
Full time
Job Location:
Central London (EC3)
Job responsibilities:
1.\tPrimarily handle incorporation of UK companies for various clients, handling online corporate filings for portfolio companies with the Companies House, track annual compliance requirements, send timely reminders to clients for documentation/ information required, maintain and update client files, update statutory registers from time, prepare templates for Board/ Shareholders’ meetings, handle mail forwarding/ correspondence for client companies.
2.\tOn a secondary basis to complete incoming process agent requests – providing fee quotes, drafting appointment agreements based on templates, reviewing transactional documents and updating the database.
3.\tHandle retrieval of corporate and lien documents from public records in the UK and other jurisdictions.
4.\tAssist with company incorporation and compliance internationally, including the United States
5.\tFacilitate apostille and legalization of documents from Foreign and Commonwealth Office/ foreign Embassies. This involves visiting the offices of FCO/ Embassies in London from time to time.
6.\tIssue invoices for all services rendered and handle monthly collection follow ups.
7.\tHandle all administrative duties such mail sorting, ordering supplies, managing supplier relationships, arranging couriers and posts etc.
8.\tAny other responsibilities assigned from time to time.
Skills / Qualifications required:
Bachelor’s Degree with some legal experience ideally as a Corporate Paralegal or Company Secretarial Assistant
1-2 years of experience at a law firm or a service company
Excellent time management and organization skills
Customer service skills
Excellent oral and written communication skills - European language is a definite plus
Team worker with learning mindset