The purpose of this role is to work with the CEO and Senior Leadership Group to ensure the smooth running of the organisation – people, finance, and workplace; to support the delivery of the Centre’s activities and provide PA support to the Director and Senior Management. A key part of the role will be to lead on regular financial and operational systems. Reports to: Chief Executive Officer Key responsibilities include: Operations and Governance Identify, design and implement new processes to more effectively manage the organisation’s administration Lead on the day-to-day facilities coordination, general office housekeeping, health and safety Lead on organisational IT and data security - maintaining the shared document storage systems, and liaising with IT service providers. Oversee meeting agendas and minutes (for the team, committees and the Trustee Board) Provide diary management and PA support to the Chief Executive and the Senior Leadership Group, and assist with governance. Provide assistance for recruitments. Lead on the onboarding and induction of new staff, assisting with payroll and arranging staff benefits. Respond to general enquiries and provide general administration and ad hoc project support as required. Finance Lead on the day to day book keeping to maintain accurate financial records. Raise invoices, tracking income and chasing payments from funders. Arrange payments of bills, processing expenses and being the primary contact with suppliers. Lead on the production of monthly management accounts and project reporting, end of project wash ups and assisting with annual accounts. Help to prepare financial reports for the trustee board and funders. Supporting the production and tracking of the organisational budget. Leadership Support SLG in the development and implementation of business planning, organisational strategy and a clear narrative for Centre for London. Support SLG to identify and lead change or improvement across the organisation. Maintain a team and organisational culture that attracts and retains talent. Grow the Centre’s network of speakers, advisory group members, and supporters to ensure we meet or exceed our diversity targets. General responsibilities and duties Undertake the duties of the job description in accordance with the operational policies of Centre for London, including but not limited to the diversity policy and code of conduct. Maintain good working relations with Trustees, staff, volunteers and other stakeholders. Present the organisation in an appropriate and professional manner to its stakeholders. Contribute to the development and growth of the organisation through working in accordance with its wider objectives, corporate philosophy and values. Assist at Centre for London events outside of normal working hours as necessary. Undertake any other reasonable duties as may be required. Who we are looking for A part or fully qualified accountant Ideally some experience of working in a not for profit setting or similar industry 3 years work experience An enthusiasm for Centre for London's mission and work A collegiate attitude, and a willingness to get 'stuck in' to different aspects of our small team's work Centre for London We are London's think tank. A voice for all London is, and all it could be. We’re fiercely independent and consistently influential. Our vision is a London that’s successful and sustainable. A global city that works for all Londoners. Our activities · Research and evidence: we conduct robust, unbiased research and analysis, and collaborate with Londoners and stakeholders across all sectors, to generate new ideas and recommendations. · Convening and collaborating: we bring together citizens, experts and decision makers from diverse standpoints to discuss complex issues in a safe space. We devise solutions and work out how to implement them. · Awareness raising and advocacy: being an authoritative policy voice on London and promoting our research and ideas to those with the power to act on them – from the grassroots to London’s and the nation’s leaders – through briefings, publications, social media, press and events. Message from our chair, Fiona Fletcher-Smith ‘Centre for London’s work is more important than ever, with the city facing many challenges – from the local right up to the global, from the housing crisis to the threats posed by climate change. Our work is crucial in bringing together decision makers, experts and opinion formers to come up with new solutions to these complex problems facing London. We are seeking to grow our team as we get to grips with these huge public policy challenges. If you think you have what it takes to work in our dynamic organisation, then please do apply to be our new Finance and Operations Manager. You’d be supported by a fantastic team dedicated to making London a better place to live and work. And you’d have a diverse board of trustees backing you all the way. If you are passionate about making London a better city for all Londoners, then this is the role for you.’ About our culture We are a small charity with nine members of staff. Everyone is passionate about London and committed to making it a better city. We have a friendly, fun and collaborative team culture. We invest in our team to help them succeed; offering on the job support and opportunities for development of your skills, both formally through training (learning lunches, whole team and individual training) and informally through experience and shadowing. We celebrate London’s rich and diverse culture and we want our team to reflect the city we serve. We especially welcome applications from women, and people from minority ethnic and/or less advantaged backgrounds. We’re a London Living Wage and an equal opportunities employer - an ethos which also informs our work. We make employment decisions by matching organisational needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. Ours is a workplace where you can be yourself and achieve success based on merit. We also know that there’s much more to life than work. Our flexible hours policy allows staff to make sure work fits around their personal lives. Benefits include 25 days holiday per year (plus extra days during office closure between Christmas and New Year), a contributory pension, cycle and savings schemes, childcare and eye care vouchers. All staff have access to an Employee Assistance Programme, and we have an organisational commitment to promoting good mental and physical health. Our support for working parents and those with caring responsibilities includes enhanced maternity pay (12 weeks at full pay), enhanced provision for supporting partners (three weeks leave at full pay), and we encourage shared parental leave. People who have worked with us for more than two years may also be able to take career breaks of up to six months, giving them time for personal or professional development, or to simply take an extended holiday.