We are looking for a team administrator to join the MSCB section of EMBL-EBI for a short term 18 month contract to cover an internal secondment.
Working closely with the PA to the section and other leaders within the group you will provide excellent admin support!
About the Team
The team administrator is the beating heart of our group and an essential part of our collaborative and innovative section!
The MSCB team develops essential macromolecular structure resources and tools for biologists and life scientists. No two days are alike, this is a busy role supporting the PA to the section you will be working alongside 8 Group Team Leaders and around 130 colleagues with you can meet some of them here .
Duties include:
Provide assistance (administration, correspondence, reporting, etc.) to the PA and Group Team Leaders.
Provide a full range of administrative services to your Section of approximately 130 people, including; organising Scientific Advisory Board meetings, workshops and other events
Coordinate local, national and international travel, arranging accommodation, flights, taxis and visa applications for both internal colleagues and external visitors to the institution.
Ensure that staff travel reimbursement claims are processed efficiently.
Reconcile the teams credit card
Maintain organisation-wide systems and appropriate digital system for
matters relating to the Section in which you work.
Process Section equipment and supplies orders, and reconciling section expenditure.
Other duties including coordinating and minuting meeting
Provide periodic PA cover to the Head of Section and other sections if needed/ holiday cover.
You have
Methodical approach to work but always looking for ways to innovate and improve
Good communication skills, including written and verbal
The ability to manage complex teams and working with international partners would be a distinct advantage.
Behaviours
We are looking for someone who is able to be flexible, manage a busy workload, the ability to work in an agile fast paced environment
The ability to connect with people
Positive, can do attitude
Apply now! Benefits and Contract Information
Financial incentives: depending on circumstances, monthly family/marriage allowance of £272 monthly child allowance of £328 per child. Annual salary review, pension scheme, death benefit, long-term care, accident-at-work and unemployment insurances
Hybrid working arrangements
Private medical insurance for you and your immediate family (including all prescriptions and generous dental & optical cover)
Generous time off : 30 days annual leave per year, in addition to eight bank holidays
Campus life: Free shuttle bus to and from work, on-site library, subsidised on-site gym and cafeteria, casual dress code, extensive sports and social club activities (on campus and remotely)
Family benefits: On-site nursery, child sick leave, generous parental leave, holiday clubs on campus and monthly family and child allowances
Contract duration: This position's contract is due to finish in December 2026 so we are looking for an immediate start/ early June.
Salary: Monthly salary starting at £2767 after tax but excl. pension & insurances) + benefits (Total package will be dependent on family circumstances)
Diversity and inclusion: At EMBL-EBI, we strongly believe that inclusive and diverse teams benefit from higher levels of innovation and creative thought. We encourage applications from women, LGBTQ+ and individuals from all nationalities.
Job location: This role is based in Hinxton, near Cambridge, UK.
To apply, please submit a covering letter and CV via our online system. Applications will close on 13/05/2025.
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