York and Scarborough Teaching Hospitals NHS Foundation Trust
Do you have an eye for detail? Are you an excellent team player? We are looking for an enthusiastic and conscientious Clerical Officer to join the Clinical Coding Team within Digital and Information Services.
The Clinical Coding team are responsible for coding all inpatient and day case episodes within the Trust, working to strict monthly deadlines, as coded data directly affects the income received by the Trust.
The post holder will work as part of a small team, responsible for the provision of a robust support service to the Clinical Coders, by ensuring that case notes and other documents needed for coding are made available, thereby contributing to the accuracy and timeliness of coding within the Trust.
The successful candidate will be an effective communicator and act as an ambassador for the department, building and maintaining relationships outside the department to ensure smooth running of the clerical support service. The post holder will also be responsible for ensuring that case notes are returned to the appropriate areas within agreed time limits, after completion of clinical coding.
The post involves transporting and manual handling of large volumes of case notes and using initiative in working to strict monthly deadlines. Applicants should highlight how they meet the criteria through their employment history, qualifications and within their supporting information.
Main duties of the job
* To be responsible for the management of casenotes relating to outstanding clinical coding office, this will involve:
o Identifying episodes of care that require clinical coding using the Trust's Core Patient Database (CPD) and printing backlog lists using Microsoft Excel
o The collection and delivery of casenotes to and from wards and departments throughout the hospital.
o Scanning inpatient documentation where required
* Receive general enquiries from patients, visitors, staff and others, both internal and external, resolving routine enquiries where appropriate or making judgements on the most relevant referral point.
* Undertake basic Clerical tasks, such as production and issuing of already prepared standard and routine letters, distribution of incoming/outgoing post, filing, retrieval of files, photocopying and completion of standard Forms/Returns including the ordering of stock and supplies.
* May be required to type/word process routine letters and other appropriate documents. In the absence of a designated Receptionist, to maintain, or contribute to, the Department/Area's appointments system.
* Input data to relevant computerised databases, and interrogate such databases for standard information.
About us
We offer a range of benefits to support our staff including:
* Access to the NHS Pension Scheme, providing generous benefits upon retirement, as well as a lump sum and pension for dependants
* 27 days holiday rising to 33 days (depending on NHS Trust service)
* A generous relocation package of up to 30% of salary (capped at £18k) to support with relocation expenses for hard to fill positions where relocation would be an expectation to undertake the role fully. If you would like to discuss a potential relocation package, please speak to the recruiting department/manager.
* A variety of different types of paid and unpaid leave covering emergency and planned leave
* Confidential advice and support on personal, work, family and relationship issues, 24/7, from our Employee Assistance Programme
* NHS Car Lease scheme and Cycle to Work scheme
* An extensive range of learning and development opportunities
* Discounts on restaurants, getaways, shopping, motoring, cinema and finance from a range of providers
For further information on the fantastic range of benefits we offer please visit the Trust's dedicated Staff Benefits pages.
Job responsibilities
A full description of the role is available in the attachment: job description.
Please note that if a high number of applications are received this advert may close early. You are advised to submit your application at the earliest opportunity.
Working for the Trust
Across our organisation, people are guided by values that were co-developed with staff: we are kind; we are open; and we pursue excellence.
Our values play into our ambition to develop a more diverse workforce, truly representative of our communities. We welcome applications from everyone, while working with our Staff Networks - including our Race Equality, LGBTQ+, Disability and Carers Networks - to increase the number of applications we receive from different backgrounds. If there is anything we can do to make our application process more accessible to you, please contact: yhs-tr.recruitment@nhs.net.
As part of seeking to become more inclusive, we will consider requests for flexible working from the start of your employment. It may not be suitable for every role, but we will try and be supportive where we can. We would encourage you to speak to the recruiting manager named within this advert to discuss any requirements you may have.
Armed Forces Friendly Employer
We are holders of the Gold Award from the Defence Employer Recognition Scheme, which is helping actively promote SaBRE - Supporting Britains Reservists and Employers. This means that we have made a statement of intent to support all Defence personnel, including with applications for employment.
Person Specification
Experience
* Previous Office/Administrative experience (1 year minimum)
* Experience of dealing with confidential information
* Previous Office/Administrative experience in an NHS environment
* Educated to GCSE Level or equivalent. Maths and English at C or above - or equivalent qualification/demonstrable experience.
* Computer literacy skills to RSA2, NVQ 2 or equivalent
Disclosure and Barring Service Check
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Employer name
York and Scarborough Teaching Hospitals NHS Foundation Trust
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