APPLICATIONS MUST BE MADE BY APPLICATION FORM - AVAILABLE FROM WWW.WOODLEY.GOV.UK/VACANCIES
Main Purpose
Ensuring the effective financial control and management of the Town Council precept and budgets, in line with the Council’s Financial Regulations.
Effective execution of Administration Functions.
Managing all changes to financial procedures or requirements across all areas of the Councils finances, including changes in legislation and good practice.
To manage all financial aspects and requirements of the Councils income and expenditure, including the Oakwood Centre, venues and Woodford Park Leisure Centre business activities.
Human Resources and Payroll
1. Ensure timesheets are received and correctly authorised.
2. Collate timesheet information.
3. Liaise with external payroll provider to ensure payroll is completed.
4. Keep records of TOIL, holidays, sick days and ensure correct authorisation for each.
5. Analyse payroll across cost centres and post to Omega accounts software.
6. Keep payroll records for audit purposes, with reconciliations of payments made to staff and HMRC.
7. Set up monthly payments to HMRC for PAYE & NI.
8. Set up monthly Pension payments.
9. Annual Pension return.
10. Ensure proper documentation for starters and leavers including contacts of employment issued before the start date.
11. Keep staff and Councillor mileage & expense records.
12. Resolve any pay issues and queries.
13. Ensure payroll documentation is prepared and provided to the Clerk/Deputy for authorisation.
Governance / Risk Management
1. Ensure effective Governance and Risk Management at all times.
VAT
1. Process quarterly VAT online for all areas of the organisation.
Petty Cash
1. Ensure accurate Petty Cash records are maintained.
2. Ensure Cash is checked and reconciled regularly.
3. Ensure petty cash records are entered correctly onto Omega.
4. Raise cheques to top up Petty Cash & all other floats as required.
Bank Accounts
1. To ensure cash and cheques are banked weekly.
2. Ensure all bank accounts are reconciled frequently.
3. To manage cashflow between accounts.
Investments
1. Manage cash flow.
2. Ensure effective investment at all times.
Council / Committee Meetings
1. Attend Council / Committee meetings as requested by the Town Clerk.
2. Provide financial information for agendas – to include Budgetary Control, Direct Debit, investments and bank account information.
Accounts Month End
1. Ensure all sales invoices are raised.
2. Check Bank Reconciliation.
3. Check VAT records for month.
4. Check spending against budget, to ensure correct cost centres have been charged.
5. Check Debtors and Creditors.
6. Check Catering Commission and raise monthly invoices.
7. Check all tenant invoices for rental and utilities have been raised.
8. Spot check Creditor statements.
9. Credit control.
10. Prepare month end ensuring all accounts/sales ledger/purchase ledger are reconciled.
11. Print off all cash books from the Omega system.
12. Ensure reconciliation reports are signed off by the Leader of the Council in accordance with audit requirements.
Accounts Year End
1. Ensure all Accruals/Prepayments are recorded.
2. Check annual expenditure against budget.
3. Produce spreadsheets regarding payroll, petty cash.
4. Liaise with internal auditor for interim and year end audit.
5. Liaise with external auditor regarding annual audit and time frames.
6. Create audit file, containing information for Auditors.
7. Prepare Year End accounts for presentation to Council, ensuring all data is accurate and entered onto Omega.
8. Preparation of the Annual Governance & Accountability Return AGAR for the external audit inspection.
9. Prepare reports as required for submission to Council to meet specified audit deadlines.
Budgeting
1. Assist with budget setting process.
2. Send Precept Request to Wokingham Borough Council once agreed.
Third Parties
1. Maintain relationships with the Council’s bank, auditors and other relevant third parties.
Job Type
Full-time
Pay
£42,708.00-£50,788.00 per year
Benefits
* Company pension
* On-site parking
* Sick pay
* Work from home
Schedule
* Monday to Friday
Education
* Bachelor's (preferred)
Experience
* Finance Management: 5 years (preferred)
Work Location
In person
Application deadline
31/01/2025
Reference ID
WTC/RFO/2025
Expected start date
01/06/2025
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