Job summary Are you an experienced pharmacy assistant with an NVQ Level 2 in pharmacy services (or equivalent)? Do you have a keen interest in pharmacy procurement & distribution? Would you like to develop your supervisory and leadership skills? Due to internal promotion we have an exciting opportunity to recruit a Senior Pharmacy Assistant Procurement & Distribution. Main duties of the job The position is based at the trusts centralised pharmacy stores department at the Wells Road Centre in Nottingham. The successful candidate will lead and co-ordinate the work of the Pharmacy Assistants working within the pharmacy Stores and ensure the effective day to day running of the pharmacy distribution service including the receipt of orders from external suppliers. You will participate in stock supply to wards and departments, including visiting sites for ward top up services, and re-order supplies as necessary. There is currently no requirements to work weekends, late nights or bank holidays. A full UK driving licence and vehicle for business use is required for this post; however reasonable adjustments will be made for disabled individuals in line with the Equality Act 2010. About us TeamNottsHC comprises over 11,000 dedicated colleagues who MakeADifference every day. We deliver intellectual disability, mental health, community health, forensic, and offender healthcare services across Nottinghamshire, Leicestershire, Lincolnshire, and South Yorkshire. Our care is provided from over 200 sites, spanning community locations, acute settings, and secure environments, including prisons. We are one of the largest mental health and community Trusts in the East Midlands and one of Nottinghamshire's biggest employers. We also host national and regional services, such as the National High Secure Deaf Service and the Nottingham Centre for Transgender Health. We offer a variety of employee-led staff networks, including Equality, Diversity, and Inclusion (EDI) groups, the Green Champions network, the Freedom to Speak Up network, the Health and Wellbeing Champions network, and the Menopause Champions network. These networks play a vital role in supporting our diverse workforce and promoting a culture of inclusivity. The health and wellbeing of our colleagues is a top priority. We invest significantly in this through our in-house occupational health and staff counselling services, supported by a dedicated Health and Wellbeing team. The Trust is committed to reducing its carbon emissions, with a specialised Energy and Environmental team working to ensure compliance with environmental legislation, enhance our environmental performance, and achieve our net-zero commitment Date posted 23 January 2025 Pay scheme Agenda for change Band Band 3 Salary £24,071 to £25,674 a year per annum (pro rata for part time) Contract Permanent Working pattern Full-time Reference number 186-041-25-GH Job locations The Wells Road Centre Wells Road Nottingham NG3 3AA Job description Job responsibilities 1. To lead/co-ordinate the work of the Pharmacy Assistants working within the pharmacy Stores. 2. To prepare work rotas for the Distribution team. 3. To liaise with Lead technicians in both the Pharmacy Stores and Dispensary to ensure adequate pharmacy assistant cover at all times. 4. To be responsible for ensuring that team members carry out the duties required of them to the accepted standards and within the accepted timescale under the direction of the Lead Pharmacy Technician Procurement & Distribution 5. Under the direction of the Lead Pharmacy Technician Procurement & Distribution ensure that all members of the team are inducted and trained appropriately for the duties expected of them. 6. To ensure supervised staff follow relevant departmental and Trust policies, procedures and guidelines. 7. To participate in the preparation of guidelines and procedures and to ensure Trust and department policies and procedures are followed. 8. To participate in various checking procedures according to defined policies and completion of appropriate competency assessment -this includes the receipt of Controlled drugs from Suppliers 9. To assist Pharmacists and Technicians, where necessary, in the actioning of Ward Stock Reviews. 10. To ensure that Stock Lists are up to date, accurate and suitable for the wards requirements feeding back and resolving issues where necessary. 11. To participate in stock supply to wards and departments, including visiting sites for ward top up services, and re-order supplies as necessary. 12. To rotate goods checking expiry dates and reporting on any expired stock. 13. To receive goods into the department, unpack and check delivery against delivery note, order or requisition. 14. To put goods away in the correct location, checking computer records to ascertain the correct location if appropriate. To participate in the return to shelves of drugs after use. 15. To maintain the correct level of stock requirements for the area 16. To undertake storekeeping duties if required. 17. To maintain the working areas ensuring that they are clean and tidy and to clean work surfaces and equipment as required. 18. To maintain records, either manual or computerised, in a clearly defined filing system, which is maintained allowing easy access for other users and undertake office duties as required e.g. photocopying. 19. To ensure effective communication between Trust pharmacy staff, service users and suppliers. 20. To answer the telephones and deal with enquiries where appropriate, take messages or refer to a more appropriate member of staff. 21. To be responsible for coordinating expiry date checking within the Pharmacy Stores. 22. To assist in the actioning of Drug Recall procedures. 23. To take an active role in the departments waste management 24. To be responsible for ensuring that the team are fully aware of the correct procedures for supply, collection and disposal of all waste materials including Hazardous waste and ensure these procedures are followed. 25. To participate in the management of medication returns ensuring recycling and destruction as per local policy. 26. To liaise with portering and transport services to ensure service requirements are provided and escalate any failures as appropriate. 27. To fulfil required dispensary duties on a rota basis 28. To work within the main dispensary at designated times, labelling and dispensing prescriptions to maintain dispensing competencies. 29. To undertake any other duties as may be required within the nature and grade of the post Job description Job responsibilities 1. To lead/co-ordinate the work of the Pharmacy Assistants working within the pharmacy Stores. 2. To prepare work rotas for the Distribution team. 3. To liaise with Lead technicians in both the Pharmacy Stores and Dispensary to ensure adequate pharmacy assistant cover at all times. 4. To be responsible for ensuring that team members carry out the duties required of them to the accepted standards and within the accepted timescale under the direction of the Lead Pharmacy Technician Procurement & Distribution 5. Under the direction of the Lead Pharmacy Technician Procurement & Distribution ensure that all members of the team are inducted and trained appropriately for the duties expected of them. 6. To ensure supervised staff follow relevant departmental and Trust policies, procedures and guidelines. 7. To participate in the preparation of guidelines and procedures and to ensure Trust and department policies and procedures are followed. 8. To participate in various checking procedures according to defined policies and completion of appropriate competency assessment -this includes the receipt of Controlled drugs from Suppliers 9. To assist Pharmacists and Technicians, where necessary, in the actioning of Ward Stock Reviews. 10. To ensure that Stock Lists are up to date, accurate and suitable for the wards requirements feeding back and resolving issues where necessary. 11. To participate in stock supply to wards and departments, including visiting sites for ward top up services, and re-order supplies as necessary. 12. To rotate goods checking expiry dates and reporting on any expired stock. 13. To receive goods into the department, unpack and check delivery against delivery note, order or requisition. 14. To put goods away in the correct location, checking computer records to ascertain the correct location if appropriate. To participate in the return to shelves of drugs after use. 15. To maintain the correct level of stock requirements for the area 16. To undertake storekeeping duties if required. 17. To maintain the working areas ensuring that they are clean and tidy and to clean work surfaces and equipment as required. 18. To maintain records, either manual or computerised, in a clearly defined filing system, which is maintained allowing easy access for other users and undertake office duties as required e.g. photocopying. 19. To ensure effective communication between Trust pharmacy staff, service users and suppliers. 20. To answer the telephones and deal with enquiries where appropriate, take messages or refer to a more appropriate member of staff. 21. To be responsible for coordinating expiry date checking within the Pharmacy Stores. 22. To assist in the actioning of Drug Recall procedures. 23. To take an active role in the departments waste management 24. To be responsible for ensuring that the team are fully aware of the correct procedures for supply, collection and disposal of all waste materials including Hazardous waste and ensure these procedures are followed. 25. To participate in the management of medication returns ensuring recycling and destruction as per local policy. 26. To liaise with portering and transport services to ensure service requirements are provided and escalate any failures as appropriate. 27. To fulfil required dispensary duties on a rota basis 28. To work within the main dispensary at designated times, labelling and dispensing prescriptions to maintain dispensing competencies. 29. To undertake any other duties as may be required within the nature and grade of the post Person Specification Qualifications Essential oNVQ level 2 Certificate in Pharmacy Service Skills(QCF) and BTEC Level 2 Certificate in Pharmaceutical Science OR Accredited Dispensing Assistants Course (NPA) oMaths and English to GCSE grade C or equivalent Training Essential oUndertake training in relation to departmental procedures oUndertake in-house stores checking validation oUndertake Trust mandatory training Experience Essential oExperience of working in a hospital pharmacy oExperience in stock control oComputer literate and experience using Microsoft packages and pharmacy stock control systems oAbility to prioritise task and workloads Desirable oExperience in leading/ supervision a team Knowledge Essential oUnderstanding of stock control processes oUnderstanding of Good Distribution Practice (GDP) oUnderstanding of Health and Safety at Work, Manual Handling and COSHH Desirable Understanding of hospital pharmacy procurement Skills Essential oGood team worker oGood Organisational skills oDemonstrates ability to organise workload and /or people oDemonstrates attention to detail and accurate working in a timely manner Desirable Motivates self and others Experience of training other staff in systems of work Contractual Requirements Essential oFull driving licence, and access to transport to travel between locations Person Specification Qualifications Essential oNVQ level 2 Certificate in Pharmacy Service Skills(QCF) and BTEC Level 2 Certificate in Pharmaceutical Science OR Accredited Dispensing Assistants Course (NPA) oMaths and English to GCSE grade C or equivalent Training Essential oUndertake training in relation to departmental procedures oUndertake in-house stores checking validation oUndertake Trust mandatory training Experience Essential oExperience of working in a hospital pharmacy oExperience in stock control oComputer literate and experience using Microsoft packages and pharmacy stock control systems oAbility to prioritise task and workloads Desirable oExperience in leading/ supervision a team Knowledge Essential oUnderstanding of stock control processes oUnderstanding of Good Distribution Practice (GDP) oUnderstanding of Health and Safety at Work, Manual Handling and COSHH Desirable Understanding of hospital pharmacy procurement Skills Essential oGood team worker oGood Organisational skills oDemonstrates ability to organise workload and /or people oDemonstrates attention to detail and accurate working in a timely manner Desirable Motivates self and others Experience of training other staff in systems of work Contractual Requirements Essential oFull driving licence, and access to transport to travel between locations Disclosure and Barring Service Check This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions. Employer details Employer name Nottinghamshire Healthcare NHS Foundation Trust Address The Wells Road Centre Wells Road Nottingham NG3 3AA Employer's website https://www.nottinghamshirehealthcare.nhs.uk/ (Opens in a new tab)