Fixed-term maternity cover or secondment opportunity, full-time or minimum 0.8 FTE
About us:
At the Department of Physiology Anatomy & Genetics (DPAG) we undertake discovery science where we reassemble physiological processes at the molecular, cellular, tissue and systems level of organisation. In so doing we provide a bridge to translational medicine, and interface between physical and life sciences. We are committed not only to innovative research and the highest standard of teaching, but also to creating an inclusive and supportive working environment.
Overview of the role:
We are seeking a Research Administration Officer (Molecular Neurodegeneration Laboratory) to join our Research Awards team. The ideal candidate will independently manage and prioritise their workload, communicate confidently with the team and research group, and ideally have experience of processing grant applications and managing grant awards.
This role involves providing researchers with administrative support, in the preparation, costing and submission of Research Applications, and managing awarded grants in the Wade-Martins group and (occasionally) elsewhere in the department. This post is available as a maternity cover contract from mid-February 2025 for 12 months or the actual return of the substantive postholder, whichever is earliest.
Key responsibilities:
Provide Pre-Award support and advice to Principal Investigators throughout the application process, ensuring all grant applications comply with funder rules and requirements (budget, application elements and attachments, eligibility etc.)
Prepare financial costings for grant applications and other bids using the University’s costings tool (X5) and liaise with Research Services
Report to the Research Facilitation & Administration Manager any HR issues, any matching or underwrites required/requested in the application and any potential additional space requirements
Meet routinely with the Principal Investigators to review their financial position, addressing any expenditure issues on projects whilst maintaining the auditable standards on the project
Coordinate data for reports and audits on research awards, liaising with Research Accounts
Selection criteria:
Educated to A-Level standard or equivalent
Excellent communication skills, including the ability to produce clear and persuasive communications
Experience of managing projects and handling a varied workload
Organised and calm under pressure with the ability to meet deadlines
Experience of working with budgets
Ideally, recent experience with financial software (preferably Oracle Financials), and the University’s costing tool (X5)
What we offer:
Your wellbeing at work matters, so we offer a range of family friendly and financial benefits including:
Hybrid working
An excellent contributory pension scheme
38 days annual leave
A comprehensive range of childcare services
Family leave schemes
Cycle and electric car loan schemes
Employee Assistance Programme
Membership to a variety of social and sports clubs
Discounted bus travel and Season Ticket travel loans
We welcome applications from individuals seeking part-time or other flexible working arrangements (minimum 0.8 FTE).
How to apply:
Please upload a supporting statement outlining how you meet the selection criteria along with your CV, and the details of two referees.
The closing date for applications is 12 noon on Friday 03rd January 2025.
Interviews are likely to take place during the week commencing 13th January 2025 and will be face to face wherever possible, with feasibility to interview on Microsoft Teams if required.
Follow us:
Stay connected with us on LinkedIn, X and Instagram to learn more about our work and culture. Informal enquiries about the role may be directed to the DPAG HR Team: hr@dpag.ox.ac.uk
DPAG’s Statement of Inclusion:
We, as a Department and Community, will be considerate and welcoming of all people, regardless of age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, gender identity, and socio-economic background. We acknowledge societal inequalities and how these impact us, and those around us, personally and professionally. Our policies, practices and Respectful Behaviours Framework underpin this commitment.