Job Description
Jifmar Scotland is the Scottish subsidiary of the Jifmar Group, formed from the merger of two well-known Scottish companies: North West Marine and Delta Marine. Based in Oban, the company has been a marine and workboat contractor specializing in aquaculture and diving since the late 80s.
Delta Marine, established in 1985 in Shetland, is renowned for providing safe, modern, high specification, maneuverable anchor handling tugs and workboats. Jifmar Scotland combines the expertise of these two established companies, offering a wide range of marine and subsea services to the UK market and surrounding areas.
The strength of Jifmar Scotland lies in its local identity and presence, knowledge of local markets, and access to Jifmar Group’s wider international fleet, resources, and expertise. You will be working within the Diving Team, providing administrative support to ensure smooth operations and exceptional customer service to our clients.
Main missions:
1. Manage the schedules of dive team members (timetables, holidays, overtime, etc.)
2. Process the registration of vehicles for each team
3. Draw up order forms for sub-contractors every 15 days
4. Check the training register
5. Request diving certificates and medical examinations and add them to a file
6. Send regular emails to confirm bookings for the coming week and check availability for the following week
7. Create an invoice template with payment dates and contact form
8. Add the contact form details to the system as a new supplier
9. Create a new contact in our software for new customers
10. Manage/update the mooring database
11. Create relevant dive days in our software and add individual moorings.
This list is not exhaustive and may include other tasks as required.
Complementary Information:
* Permanent Contract
* Position to be filled as soon as possible
* Located in Oban - Car parking available
* Salary and benefits: £27,800 + paid lunch break
* Training and development opportunities
You should possess strong interpersonal skills, a friendly, positive attitude, and the ability to work well in a team while respecting and listening to customers and suppliers. Being autonomous and rigorous, you should know how to take the initiative while complying with regulations. Your method, organization, and ability to think ahead will enable you to manage your responsibilities effectively.
Technical Skills:
* Excellent administrative skills
* Proficiency in Microsoft Office
* Effective communication techniques
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