Contents Location About the job Benefits Things you need to know Apply and further information Location ONS operates a flexible hybrid working model across the UK, with colleagues linked to one of our contractual locations in Newport or Titchfield (Fareham) or Darlington. As part of the hybrid working arrangement there is a 40% minimum office attendance requirement. Attendance is typically at your contractual office, with occasional travel to alternative locations. As part of the hybrid working arrangement there is a 40% minimum office attendance requirement. Attendance is typically at your contractual office, with occasional travel to alternative locations. About the job Job summary Are you looking for a career in Knowledge and Information Management (KIM)? We are looking for a highly motivated individual who can work with their own initiative, under some supervision and guidance, to support the strategic delivery of KIM services. The Office for National Statistics (ONS) is the UKs largest producer of official statistics, covering a range of key economic, social and demographic topics. These include measuring changes in the value of the UK economy, estimating the size, geographic distribution, and characteristics of the population, and providing indicators of price inflation, employment, earnings, crime, and migration. The last few years has seen an extensive overhaul of security and information management to meet the challenges of corporate and statistics transformation in technology, methods and practice, the Digital Economy Act and organisational risk appetite. The capability is evolving and expanding to address changes in threat and business direction. The management of information used for corporate and statistical activities is critical to business operations and the trust that citizens place in us. ONS has a strong commitment to protecting this information. These roles sit in the Security and Information Management (SaIM) Directorate, which operates five key services across ONS: Security Risk Advice and Management; Knowledge and Information Management (KIM); Physical Security and Business Continuity; Security Compliance and Audit (SCA); and Cyber Security, including our Partnering Services. Job description You will be responsible for administrative Information Governance activities for information in any medium held by ONS and UKSA. Information Governance role holders work within an information legislation culture in support of The Public Records Act, UK GDPR, Data Protection Act (DPA) 2018 and The Freedom of Information Act 2000. Information Governance role holders support internal stakeholders such as Information Asset Owners (IAOs), Information Asset Liaison Officers (IALOs), Data Custodians, data governance role holders, Data Protection Officers, directors, Senior Civil Servants and the Accounting Officer. Responsibilities: Application of information management and information/data asset management (thereafter referred to as asset management) good practice and standards, including full understanding of current ONS/UKSA retention, archiving and disposal policies. Oversight of asset management processes for all media throughout their lifecycle, ensuring metadata fields are accurately completed and regularly validated. Regular reporting on asset management, including provision of monthly metrics, quarterly and ad-hoc reviews as required by stakeholders, and annual reporting for directors for escalation to the relevant governance board or Accounting Officer where required. Understanding the different business requirements for registering assets and the associated metadata standards. Operating within, and contributing to, development of the corporate Metadata Framework. Ensuring asset registers and/or data catalogues are developed in line with technology advancement and meet on-going stakeholder needs. Developing procedures for information handling, taking into account the organisations risk management approach, e.g., produce guidance on labelling data for sharing purposes. Providing advice on effective handling of assets in accordance with the relevant policy and legislative framework. Maintain appropriate knowledge of data governance role holders within the organisation and their responsibilities. Responsibility for management of access control lists for starters, movers and leavers relating to asset management activities. Responding to all support requests, such as asset ownership or asset management. Development and delivery of training and guidance on asset management, including monitoring compliance rates with mandated learning activity. Stakeholder engagement to ensure services are understood and promoted across business areas. Person specification Essential Criteria: Experience of working in a knowledge and information management role, with knowledge and understanding of information governance principles and relevant legal and regulatory frameworks, such as GDPR, Public Records Act and Freedom of Information Act. Experience of working with and responding to enquiries from a wide range of internal and/or external stakeholders. Experience of being organised with well-developed planning skills, strong attention to detail, and the ability to co-ordinate several activities in the same timeframe to tight deadlines. Good interpersonal and communication skills with a proven record of establishing and maintaining strong and productive relationships. The ability to be highly collaborative and flexible within a team to ensure that a range of diverse tasks are completed to a high standard. IT literate with experience of cloud-based collaboration platforms such as Microsoft 365, to include working knowledge of SharePoint preferably from a Site Owner perspective and associated standard applications such as MS Word and MS Excel, and cataloguing information to agreed standards applying consistent metadata to a high degree. Desirable Criteria: KIM professional registration or membership held. Experience of using PowerBI or similar tools. Behaviours We'll assess you against these behaviours during the selection process: Working Together Managing a Quality Service Changing and Improving Technical skills We'll assess you against these technical skills during the selection process: GKIM Skills Framework - Generic GKIM skills - Working level - Information Technology GKIM Skills Framework - Information Management - Working level - Information Exploitation and Opportunities Benefits Alongside your salary of £34,075, Office for National Statistics contributes £9,871 towards you being a member of the Civil Service Defined Benefit Pension scheme. Find out what benefits a Civil Service Pension provides. The Office for National Statistics is part of the Civil Service, and as such we share a number of key benefits with other departments, whilst also having our own unique offerings to support our 5400 valued colleagues across the business. Whether you are hearing about us for the first time or already know a bit about our organisation, we hope that the benefits pack attached (bottom of page) will give you a great insight into the benefits and facilities available to our colleagues, and our fantastic working culture. We are an organisation that takes well-being seriously and lives and breathes the desire to modernise the workplace of the future. Everyone, from our office-based colleagues across our UK sites, to our field interviewers and airports and ports passenger survey teams, are part of a diverse and inclusive family. Inclusion & Accessibility At ONS we are always looking to attract the very best people from the widest possible talent pool, and we are proud to be an inclusive, equal opportunities employer. As a Disability Confident Leader were committed to ensuring that all candidates are treated fairly throughout the recruitment process. As part of our application process, you will be prompted to provide details of any reasonable adjustments to our recruitment process that you need. If you would like to discuss any reasonable adjustments before applying, please contact the recruitment team in the first instance. If you would like an accessible version of any of the attachments or recruitment documents below or linked to in this advert, please contact the recruitment team who will be happy to assist. Things you need to know Selection process details This vacancy is using Success Profiles (opens in a new window), and will assess your Behaviours, Experience and Technical skills. Security Clearance: The requirement for SC clearance is to have been present in the UK for 3 consecutive years immediately prior to applying. A lack of UK residency in itself is not always a bar to security clearance but the Department will need to consider eligibility by exception on a case-by-case basis. You will be asked to provide information regarding your UK residency during your application, and failure to provide this will result in your application being rejected If you are unsure that you meet the eligibility above, please read the information available on Gov.uk on this link, or contact the recruitment email on the advert before applying to discuss, as failure to meet the residency requirements will result in your security clearance application being rejected and any offer of employment being withdrawn. At the point of SC application you will need to provide or give access to the following evidence: Departmental or company records (personnel files, staff reports, sick leave reports and security records) UK criminal records covering both spent and unspent criminal records Your credit and financial history with a credit reference agency Security Services records Applicant support Applicants may utilise AI resources in their submissions; ensuring all information provided is factually accurate, truthful, and original, avoiding any form of plagiarism to maintain the authenticity and credibility of the application process. Please note that all campaigns may be subject to withdrawal at any stage if the internal resource position changes. Assessment at application stage will be based on your work history, skill and experience and personal statement. Your application should be tailored to demonstrate any skills, knowledge and experience that are relevant to the content of the role. Your personal statement should be no longer than 1250 words. You should use this space fully to provide evidence for each essential criterion within the person specification. As the criteria are scored, we would recommend that you give clear examples for each including the impact of your actions and set them out using the STAR acronym (Situation, Task, Action, Result). Success Profiles Behaviour examples are not required at this stage. In cases where there is a high number of applications the sift pass mark may be adjusted and candidates will be invited to interview in merit order, i.e., those scoring the highest. Should you be invited to interview you will be assessed against all the behaviours (and technical skills if applicable) as outlined in the advert. Interviews will be held via video conferencing. A reserve list may be held for a period up to 12 months from which further appointments may be made. The Sift will be conducted from 30/1/2025 Interviews will be conducted from 10/02/2025 For the full terms and conditions of the post, please see attachment. Feedback will only be provided if you attend an interview or assessment. Security Successful candidates must undergo a criminal record check. Successful candidates must meet the security requirements before they can be appointed. The level of security needed is security check (opens in a new window). See our vetting charter (opens in a new window). People working with government assets must complete baseline personnel security standard (opens in new window) checks. Nationality requirements This job is broadly open to the following groups: UK nationals nationals of the Republic of Ireland nationals of Commonwealth countries who have the right to work in the UK nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities with settled or pre-settled status under the European Union Settlement Scheme (EUSS) (opens in a new window) nationals of the EU, Switzerland, Norway, Iceland or Liechtenstein and family members of those nationalities who have made a valid application for settled or pre-settled status under the European Union Settlement Scheme (EUSS) individuals with limited leave to remain or indefinite leave to remain who were eligible to apply for EUSS on or before 31 December 2020 Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service Further information on nationality requirements (opens in a new window) Working for the Civil Service The Civil Service Code (opens in a new window) sets out the standards of behaviour expected of civil servants. We recruit by merit on the basis of fair and open competition, as outlined in the Civil Service Commission's recruitment principles (opens in a new window). The Civil Service embraces diversity and promotes equal opportunities. As such, we run a Disability Confident Scheme (DCS) for candidates with disabilities who meet the minimum selection criteria. The Civil Service also offers a Redeployment Interview Scheme to civil servants who are at risk of redundancy, and who meet the minimum requirements for the advertised vacancy. Diversity and Inclusion The Civil Service is committed to attract, retain and invest in talent wherever it is found. To learn more please see the Civil Service People Plan (opens in a new window) and the Civil Service Diversity and Inclusion Strategy (opens in a new window). Apply and further information This vacancy is part of the Great Place to Work for Veterans (opens in a new window) initiative. Once this job has closed, the job advert will no longer be available. You may want to save a copy for your records. Contact point for applicants Job contact : Name : recruitmentoperationsons.gov.uk Email : recruitmentoperationsons.gov.uk Recruitment team Email : recruitmentoperationsons.gov.uk Further information If you feel your application has not been treated in accordance with the Recruitment Principles and you wish to make a complaint, in the first instance, you should contact recruitment.complaintsons.gov.uk. If you are not satisfied with the response you receive from the Department, you can contact the Civil Service Commission Attachments 2424 ONS Recruitment Benefits Pack Update Nov 24v4-00 Opens in new window (pdf, 1345kB) GKIM_Skills_Framework_-_static Opens in new window (pdf, 578kB) Recruitment - ONS_External_Vacancy_Terms.pdf - All Documents Opens in new window (pdf, 509kB) Share this page Print Email Facebook Twitter LinkedIn GMail