I am delighted to be working with one of Agility's longest-standing clients who due to increased growth are now looking for an Executive Assistant to join them in their busy office based in Preston.
The position would suit a highly organised individual who is happy with a flexible approach and pick up whatever needs to be done. You will have an administrative assistant to support you.
Duties & Responsibilities
1. Provide confidential administrative and PA support to the MD and Commercial Director, and assistance to the Construction Director.
2. Email management - provide proactive support to manage the directors' email accounts by highlighting priorities and acting or responding on their behalf where appropriate, whilst retaining all important documentation for future reference.
3. Provide admin support to the directors and senior managers - prepare and issue tender inquiries, subcontractor orders, and general correspondence.
4. Formulate office practices and procedures.
5. Set up/amend templates, forms, and checklists for use by office and site staff.
6. HR matters (assist with recruitment/disciplinary/redundancy meetings and procedures, organise interviews, offer letters, reference requests, contracts, handbooks and inductions, monitor holidays, absence, lateness, and training records).
7. Maintain health & safety register to document and monitor subcontractor health & safety, insurance documentation, and certificates.
8. Team Building/Charity Event organisation - manage the organisation and delivery of specific events within agreed budgets.
9. Management company processes, costs, and packs - preparing management company documentation, forms LPE1s, Deeds of Covenant, etc.
The Person
1. Highly organised.
2. Ability to prioritize.
3. Great attention to detail.
The Benefits
1. 8-5 pm or 8-4 pm Monday to Friday, with a 4 pm Friday finish.
2. Holiday: 25 days + bank holidays.
3. Laptop & Company phone provided.
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