LTC Administrative Assistant - Permanent - Full Time Position - Shoreham Village
Administration/ Clerical, Operations, Other - Chester, Nova Scotia - Full-time, Permanent
Competition #: SV04-25EXT
Posted: January 9, 2025
Closes: January 23, 2025 at 11:59 pm Atlantic Standard Time
Location: Shoreham Village
Job Type: Full-time Permanent
Schedule: Day
Department: Resident Care - Shoreham Village
Responsible to: Manager, Nursing Services
Effective Date: Immediately
Hours of Work: 80 hours biweekly (8 hour shifts)
Please note: Position may require occasional holidays and weekends (not regularly but with 7 day a week admissions it may be necessary from time to time)
Responsibilities:
* Provides support to care areas
* Provides administrative support to the Shoreham Management team and others
* Filing (Resident, staff, accounting)
* Mail collection and distribution
* Prepare orientation packages for new hires
* Answering phones, and assisting residents, staff, and public with general inquiries
* Supports the admission process
* Maintains databases and creates reports
* Schedules and organizes appointments
* Maintains electronic charts in accordance with PHIA Guidelines and ensures paper document filing follows established process
* Assists with applicant reference checks and onboarding paperwork
* Prepares supply order and maintains inventory
* Supports projects and new initiatives (software/system implementation)
* Other assigned duties
Qualifications:
* Community College Diploma; a one-year administrative or business course
* One to two years of relevant work experience
* Knowledge of MS Office required
Performance:
* Must demonstrate mental, emotional and physical ability to carry out duties and responsibilities of the position
* Must demonstrate empathy, respect and interest in providing quality care and service to residents.
* Must demonstrate good organizational skills and the ability to prioritize work responsibilities.
* Must demonstrate skills in both written and verbal communication
* Must be regular in attendance, and report to work on time
* Must always be well groomed and maintain a high standard of sanitation in the work area.
* Must always adhere to maintaining safety in the workplace
* Must demonstrate knowledge of WHMIS and comply with WHMIS regulations
* Must be able to work as a team player, working cooperatively with all staff
* Must attend in-service programs while on duty when deemed appropriate with all staff members.
* Must maintain confidentiality in all matters related to Shoreham
* Employees must work in accordance with Occupational Health & Safety regulations
* Able to maintain regular and consistent attendance
Applications:
* Completed internal application forms must be submitted online through the Northwood Hub. A current resume is required when applying for this position.
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