● Project Management:
* Oversee the daily invoicing and tracking process for refurbishment projects.
* Maintain strong communication channels with contractors, ensuring timely updates and issue resolution.
* Proactively track and manage project costs to ensure they align with budgets and timelines.
* Collaborate with the manager to provide regular updates on project costs and completion dates.
● Financial:
* Conduct comprehensive portfolio P&L analysis.
* Reconcile and manage invoices in Xero.
* Scrutinise maintenance deductions for accuracy, identifying and addressing any duplicates or overcharges.
* Process contractor invoices upon approval from manager.
* Prepare year-end account and VAT reconciliations for review and submission.
● Administration:
* Efficiently handle property information and inquiries related to both sales and purchases.
* Manage the landlord's email account, responding to daily maintenance requests and providing updates on lettings.
* Maintain an organised and accessible Google Drive folder.
* Generate regular reports on P&L, debt lists, lettings, and potential risk areas.
* Draft leases, loan agreements, spreadsheets and mortgage applications for review.
* Provide administrative support to Orange Mortar as needed.
* Regularly update portfolio sheets to ensure accuracy and currency.
* Complete property reports, showing P&L on an individual property basis.
* Manage day to day Xero reconciliation, Invoicing and P&L’s.
● Property Management:
* Proactively follow up on cash payments to ensure timely receipt and accurate recording in company software.
* Conduct monthly debt meetings with accounts at loc8me to effectively address outstanding debts.
* Engage debt recovery agencies for historical debts, preparing necessary documentation and information.
* Serve as a point of contact for commercial tenants, addressing their inquiries and ensuring compliance with payment terms and lease agreements.
* Conduct regular audits of property compliance and profitability.
* Audit parking exemption lists and manage collections of payments related to parking.
* Conduct regular portfolio visits and make recommendations for portfolio improvements.