SUMMARY OF ROLE
The Replenishment Buyer role is a crucial part of the operation, responsible for ensuring we have sufficient stock available to cover customer forecasts and demand, whilst not exceeding stock holding in line with stock value targets.
Reporting to the Purchasing Manager, this role works closely with the Category Manager and Category Buyer to offer efficient re-cost support to the sales team within the agreed 48-hour timeframe.
You will be responsible for providing clear, accurate, and up-to-date information in relation to all stock held, product codes, and pricing to the business.
As part of the Procurement team, this role supports Zeus to remain the leader in the marketplace with the support of key supply chain partners.
PRINCIPAL RESPONSIBILITIES
* Ensure optimal levels of stock are held for the category.
* Review minimum stocks/re-order points and place POs as required.
* Review and consider customer forecasts with the effective planning of stock.
* Plan and build order volumes in relation to demand and goods-in capacity, whilst recognising trends or patterns and adjusting forecasts accordingly.
* Work with the Category Manager/Buyer and Sales team on key lines & customer forecasting.
* Review supplier spend reports and customer forecasting versus usage, discussing with the relevant stakeholders to decide appropriate actions.
* Support the Category Manager and Category Buyer with creating and managing a progressive stock range, ensuring continued availability and alternatives where appropriate.
* Identify cost-saving opportunities and more effective order quantities, liaising with the Category Buyer/Category Manager to re-cost.
* Update the stock management system to ensure PO details including quantity and delivery dates are accurate, meaning the sales team always has the most up-to-date information.
* Order progressing, ensuring deliveries are due when expected and that customers’ needs are fulfilled without delay, keeping the sales team up to date with any delays and offering alternative solutions where necessary.
* Review supplier service levels and keep the Category Buyer and Category Manager up to date on any challenges with suppliers.
* Process re-costs that come in via the Commercial inbox within the agreed 48-hour timeframe.
* Manage stock transfers between warehouses effectively, fully utilising vehicles where appropriate.
* Manage any order discrepancies and amend where required.
* Buy in accordance with our strategic supplier base.
* Complete associated admin tasks to support the role and wider Procurement team as required.
SCOPE OF POSITION
The role does not have line management responsibility.
LOCATION
This position is located at the Head office in Biggleswade.
It is the company’s intention that this job description is seen as a guide to the major areas and duties for which the jobholder is accountable. However, the business will change, and the jobholder’s obligations are bound to vary and develop, so the job description should be seen as a guide and not as a permanent, definite and exhaustive statement.
PERSON SPECIFICATION
Key Skills
* Excellent organisational skills and a high level of attention to detail.
* A professional, friendly, and efficient communication style.
* Willingness to learn and develop as a person.
* Ability to prioritise own workload.
* Professional, confident, and courteous manner, both written and verbal.
* Excellent communicator at all levels, good at relationship building.
* Capability to use own initiative with a natural ability to recognise and problem solve.
* Excellent time management skills with an ability to meet deadlines.
* Flexible and able to work in a busy environment with a fast-changing pace.
* Proficient with Microsoft Office Suite.
General Qualifications & Characteristics:
* A positive ‘One Team’ mentality and ‘Big Picture’ thinker.
* Customer focused and possessive of a ‘can-do’ attitude.
* Progressive, ambitious, and enthusiastic personality traits.
* Eager to pursue a career in procurement.
Experience Required:
* Experience in an office environment.
* Experience of working within a purchasing or stock-based environment is desirable.
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