Business and Private Executive Assistant
A hugely successful asset management firm based in Mayfair is seeking a slick and well-versed Private Executive Assistant to support an HNWI Principal with his personal life. Based primarily at the London office, you will also work from the Principal’s London home and travel to their property in Italy every month or so. Offering a variety of benefits, these include hybrid working, flexi hours, subsidised gym memberships, performance-based discretionary bonuses, and many more.
Job Responsibilities
* Arrange flights, visas, accommodation, and excursions.
* Maintain personal accounts, pay invoices and bills, and handle related paperwork and administration.
* Conduct research on wellness retreats, holiday destinations, and various products or services.
* Manage domestic staff, salary payments, maintenance, and coordinate with external contractors.
* Communicate with architects, designers, and project managers for three international properties, providing regular updates to the Principal.
* Oversee online orders, returns, domestic support, restaurant bookings, and food deliveries.
* Book personal appointments, manage correspondence, and schedule meetings.
* Screen and prioritise calls, inquiries, and invitations, ensuring timely responses.
* Work with the Executive Assistant to keep the central calendar updated and align travel plans.
* Manage the Principal’s extensive art and antique collection, keeping detailed records of items, purchase orders, and their locations.
* Catalog the Principal’s wardrobe in a centralised system for easy access.
* Organise private events, dinners and logistics.
* Handle basic IT troubleshooting, set up devices, and manage online accounts.
* Digitalise and organise important personal documents such as passports and property deeds.
* Keep track of household supplies and reorder when necessary.
* Purchase and manage gifts for birthdays, holidays, and special occasions.
* Manage subscriptions to services and memberships.
We are looking for a real ‘go-getter’, where no task is too small, and you’ll have a high attention to detail and previous PA/EA experience within ideally property, design, or fashion, but this is only advantageous and not a deal-breaker. Please apply today to avoid missing out.
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