Facilities Officer (Health & Safety and Maintenance)
Our client based in Silsden is looking to recruit a Facilities Officer on a part time, permanent basis.
Duties will include:
1. Site Maintenance
o Carry out minor repairs and fixes within the bounds of regulations and own experience and qualifications.
o Maintenance of the site, to include repair work, e.g. changing light bulbs, painting, cleaning of some external areas, ordering office furniture and fixtures and fittings.
2. Health & Safety
o To keep colleagues safe by ensuring the building meets all health & safety regulations and that effective procedures and training are in place for all colleagues and visitors.
o Carry out new starter Facilities and Health & Safety Induction for all new starters.
o Maintaining appropriate Health & Safety inspections, paperwork and to keep updated with regulations.
o To ensure all Society Policies relating to the Health & Safety of the building, and colleagues are maintained, and adequate controls are in place to monitor ongoing safety compliance.
3. Facilities
o To be a key holder for the business and where necessary take out of hours calls in case of emergency.
o To oversee the day-to-day operation of the facilities and to check that standards are being maintained.
o To respond to incidents (such as failures in the supply of power, water etc) and to coordinate with the Business Continuity Incident Management Lead to maintain essential services and communication.
o To prepare the annual budget for the operation and maintenance of the facilities.
o Ordering of office provisions e.g. toilet roll, kitchen equipment, light bulbs etc.
o To manage the operation of the security systems and services - including access control, CCTV, systems, fire control systems and the intruder alarm.
o Manage the Door Access system and provision of fobs to colleagues.
o To manage other services and contracts used to operate the premises including: Contract cleaning company, Lift maintenance, plant room equipment, trade waste contracts, gardeners plus others.
o To prepare and implement long-term plans for the facilities, including strategies for the procurement of contracted services.
o Manage office renovation projects, including full project plan and costings.
o To manage the development of tenders issued to external contractors and to thereafter supervise the successful delivery of the work.
o To support the Society in the arranging of special events - such as onsite member functions.
o Maintain Premises Page on the Intranet.
o To ensure an equipment database is kept up to date.
o To welcome visitors arriving at the Society.
4. Sustainability
o To ensure best practices are followed for maximising the building sustainability, efficiency and the reduction of the carbon footprint.
o To monitor and record energy consumption, generation and other sustainability metrics for reporting and measurement purposes.
Skills & Experience:
Essential:
* Proficiency in IT, including good knowledge of Microsoft, including Word and Excel.
* A recognised qualification in Health & Safety.
* Excellent communication skills, both verbal and written.
* High level of attention to detail and accuracy to drive a 'right first time, every time' approach.
* Exceptional organisational skills.
* Proactive approach to work.
* A proven understanding of building maintenance requirements and the ability to undertake minor repairs.
* Ability to prioritise and manage workloads.
* Ability to work under pressure and meet tight deadlines.
* Work effectively as part of a team and has the ability to work productively and efficiently without supervision.
* Ability to use initiative to find solutions to problems.
Desirable:
* Experience, knowledge and a keen interest in sustainable, energy efficient buildings and building systems.
* Promotes the sustainability agenda in the maintenance of the buildings and in the procurement of services and materials.
Salary: £33,000 to £37,620 per annum (full time equivalent) depending upon experience. Pro rata for 0.6 FTE equates to £19,800 to £22,572 per annum.
Hours of work: 21 hours per week, 3 days per week. 7 hours per day, between the hours of 8am and 6pm (1-hour unpaid lunch). Actual working days: Monday, plus two additional days (to be agreed).
This role is a mix of hands-on work, 1.5 - 2 days per week, with approximately 1 - 1.5 days per week computer-based work (Total of 3 days per week).
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