The Programme Planner will be responsible for maintaining and updating the master programme plan, ensuring alignment between phase and workstream plans and the overarching programme structure. The role requires the individual to work closely with various workstream leads, ensuring their plans are aligned, challenging any discrepancies, and educating them on best practices for effective planning. The Programme Planner will protect the critical path and manage both internal and external dependencies, ensuring the smooth progression of the programme. Compliance with PMO processes, particularly around reporting, is key.
Key accountabilities
1. Develop and continuously update the overall programme plan, ensuring that it reflects the current status of all phases/workstreams and any changes in scope or timelines.
2. Collaborate with workstream leads to ensure their individual plans are aligned with the master plan. Ensure that workstream plans follow the programme structure and strategic objectives.
3. Educate workstream leads on best practices for planning and scheduling, ensuring they understand what a "good" plan looks like and how to effectively manage timelines, resources, and milestones.
4. Driving accountability across the workstreams.
5. Review and challenge submitted workstream plans, ensuring accuracy, realism, and adherence to programme expectations. Highlight any risks, issues, or misalignments and propose corrective actions as necessary.
6. Monitor and protect the programme's critical path, ensuring that any potential risks or delays are identified early and mitigation strategies are in place to maintain programme timelines.
7. Identify and manage internal and external dependencies that could impact the programme. Ensure that workstreams account for these dependencies in their planning and that they are tracked and managed throughout the programme lifecycle.
8. Comply with the programme processes established by the PMO, especially with respect to reporting.
9. Create and maintain regular reports on progress, and critical path items. Present updates via the established governance, ensuring transparency and visibility of programme health.
10. Work closely with the PMO and workstreams to identify risks, issues, and potential delays. Proactively manage these risks to avoid disruptions to the critical path and overall programme delivery.
Knowledge and experience
1. Project and Programme Planning: Strong experience in developing and maintaining complex plans, with expertise in identifying and managing dependencies, risks, and critical path items.
2. Proactive Approach: Ability to anticipate potential risks, delays, or challenges and take action early to mitigate them. Consistently drives the programme forward by seeking opportunities for improvement and preventing issues before they arise.
3. Stakeholder Management: Ability to work collaboratively with multiple stakeholders across workstreams, educating and challenging them when necessary to ensure plans are accurate and achievable.
4. Analytical and Problem-Solving Skills: Strong analytical skills with the ability to challenge plans, identify risks, and propose effective solutions to keep the programme on track.
5. Attention to Detail: High level of attention to detail in managing multiple workstreams and ensuring consistency in reporting and planning.
6. Communication Skills: Excellent verbal and written communication skills, with the ability to present complex information clearly and concisely to both technical and non-technical stakeholders.
7. Expertise in using programme planning and project management tools such as Microsoft Project, or similar tools. Knowledge of reporting tools like Power BI or similar would be advantageous.
Skills and abilities
1. Demonstrate the ability to analyse information, break down large pieces of work into key tasks and activities to drive the planning process.
2. Ability to understand needs and constraints of the programme and be willing to flex around these to ensure success.
3. Demonstrate proactive and service-minded attitude.
4. Ability to develop strong and efficient communication channels with various stakeholders.
5. Ability to maintain a focused and detail-oriented approach while working in an environment with multiple priorities.
6. Understanding of traditional and agile methodologies.
7. Communication: excellence in communication, speak the right language for each stakeholder, cascade and communicate as required.
8. Teamwork: partner with stakeholders, collaborate, trust and respect, work together.
9. Innovation: value creation, ability to think outside the box, be open to ideas, remain flexible.
10. Passion for Excellence, Growth & Learning: operational excellence, continuous improvement, learn and grow.
Seniority level
Mid-Senior level
Employment type
Contract
Job function
Information Technology
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